Operations Administrator

2 weeks ago


London, United Kingdom Hunter Merrifield Full time

Merrifield Consultants are thrilled to partner with one of the UK's professional bodies for science which has a worldwide membership of over 12,000.

We are looking for a proactive, energetic and well-organised **Operations Administrator** to support the Director of Finance and Operations (DFO) in the administration and running of the professional body for science.

Job Title: Operations Administrator

**Salary**: £30,000 per annum plus benefits

Location: Hybrid - 3 days minimum requiredonsite (Central London) and 2 days working from home Contract: Permanent, Full-time

**MAJOR ACCOUNTABILITIES - Operations Administrator**

HR Administration
- To undertake HR administration for core employee lifecycle processes
- Recruitment administration processes
- Prepare contracts of employment and offers letters (these will be templates, you will not be expected to write contracts)
- Obtain and complete references and right to work checks
- Maintain recruitment files in line with GDPR retention practices
- Administer the starter, leaver and staff change processes, ensuring relevant departments are notified of staff movements
- To act as first point of contact for all queries relating to HR
- Be the lead point of contact with the outsourced payroll bureau, providing them monthly changes and checking reports before authorising payment

Operations Administrations
- Assist in general administration duties across the GSL, and in support of the Director of Finance and Operations, where required
- Dealing with cyclical and ad hoc data reporting and requests for information
- Taking minutes of meetings as required
- Answering administrative level queries

Project Work
- Support with the transition to an outsourced payroll bureau
- Support with the transition to a new HR online system
- Lead on the scanning and digitisation of all paper records

General
- Actively promote the core values of the Society whilst working towards achieving the strategic objectives of the Charity, with a particular focus on the impact of HR Operational requirements.
- Promote equality of opportunity, diversity, and inclusiveness in everything you do, so that our services are fair, transparent, and consistent, and policies and processes are applied without prejudgement or discrimination to all internal and external stakeholders.
- To carry out all duties in a safe and proper manner in accordance with the charities Health and Safety Policy.

**PERSON SPECIFICATION - Operations Administrator**
- Proactive, self-starter keen to learn, develop and improve all facets of the operations function
- Excellent attention to detail and an ability to work accurately at pace when managing large volume administrative tasks
- Excellent communication and interpersonal skills
- Excellent organisational skills
- Ability to maintain confidentiality within CIPD confidentiality code of conduct
- A flexible and collaborative approach to team working
- Self-motivated self-starter, able to work autonomously with minimum supervision
- Proactive with the ability to manage activities, on an on-going basis
- Highly organised with excellent planning skills and an ability to meet tight deadlines



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