Executive Assistant, Trans-pacific Negotiations and

6 months ago

London, United Kingdom Department for Business and Trade Full time

**Details**:
**Reference number**:

- 356889**Salary**:

- £27,329 - £33,018- National: £27,329 - £29,204 London: £31,185 - £33,018- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- DBT - TPIN - Trans-Pacific Negotiations and Policy**Type of role**:

- Administration / Corporate Support
- Business Management and Improvement
- International Trade**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Belfast, Birmingham, Cardiff, Darlington, Edinburgh, London, SalfordAbout the job

**Job summary**:
You will be joining a friendly and supportive team, which places a strong emphasis on supporting each other to deliver diversity and well-being.

If you join us, you will be supporting a Director or Deputy Directors who are responsible for leading work across a wide range of issues and topics in the Trans-Pacific Negotiations and Policy (TNAP) Directorate. Your role will involve working with the teams both in TNAP and across the Department to support your seniors in delivering their responsibilities. You will help them to prioritise their time and support them to deliver their job as effectively as possible.

You will be part of the Corporate Support team within the Trans-Pacific Negotiations and Policy Directorate, working alongside other Personal Assistants in the Directorate. Your line manager will be the Directorate’s Business Manager.

**Job description**:
**Job description**
- ** Diary management**: room bookings, and appropriate plans to make effective use of your seniors’ time so that they are prepared for meetings. Working closely with Director’s offices and other Deputy Directors’ support teams to arrange meetings, events, and briefings.
- ** Inbox management**: including flagging urgent requests and delegating work to teams where appropriate, as well as ensuring all meetings are covered by empowered deputies when seniors cannot attend.
- ** Organising travel**: both within the UK and overseas. You will make travel arrangements in accordance with the Department’s Travel Policies, always ensuring cost effectiveness and compliance with policy.
- ** Finance**: Handling and processing financial expenses and supporting the Business Manager with budget management for the whole Directorate.
- ** Meeting support**: Taking minutes at senior management meetings and distributing to relevant colleagues.
- ** Cross-Team support**: including technical/IT, communications, planning events, recruitment, and other admin tasks as needed.
- ** Cross Directorate work**: Support the Head of the Directorate’s Corporate team (who will be your manager) including contributing to the Directorate’s business planning, covering for other EAs from time to time, and helping with TNAP’s work to respond to annual staff feedback.
- ** Cross departmental working**: Build and maintain positive professional working relationships across the Directorate and other areas of Corporate Services, such as the Finance team, the Department’s travel provider and Human Resources.

**Person specification**:
**Essential Criteria**
- Good written and verbal communication, with the ability to communicate concisely and coherently to a variety of audiences.
- Good organisational skills & excellent attention to detail.
- Ability to prioritise & multitask efficiently.

**Desirable Criteria**
- Experience of PA/EA support for senior managers

**Personal Attributes & Skills**

We are looking for a highly organised, efficient, and discreet individual who is a team player, can be flexible, and work with a range of stakeholders.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Managing a Quality Service
- Communicating and Influencing
- Working Together

**Benefits**:

- Alongside your salary of £27,329, Department for Business and Trade contributes £7,378 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.Interviews for this vacancy will be conducted virtually. We will, however, consider in-person interviews by exception.
- A **CV **setting out your career history, with key responsibilities and achievements. Provide employment history that relates to the essential criteria, and that any gaps in employment history within the last 2 years are explained. The CV should not exceed more than

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