Senior Admin Officer

5 months ago

Bicester, United Kingdom Ministry of Justice Full time

Salary 1
- £23,637 - £29,046 pro rata

Number of jobs available 1
- 1

Detail of reserve list 1
- 12 Months

Region 1
- South East

City/Town 1
- Bicester

Building/Site 1
- HM Prison Bullingdon, OX25 1PZ

Grade 1
- Other

Organisation Grade for HMPPS 1
- NPS Pay Band 3 National

Post Type 1
- Permanent

Working Pattern 1
- Part Time, Part Time/Job Share, Flexible Working, Other

Role Type 1
- Administration / Corporate Support

Job description 1

**Overview of the job**

This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff

**Summary**

The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.

The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:
**Management Support**
- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time

**Health, Safety & Fire**
- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.

**Effectively Manage and Develop staff**
- To provide effective management and leadership to the team
- To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
- Contribute to relevant training and development events as a trainer
- Support recruitment activity for relevant posts within the cluster/division

**Use communication effectively**
- Write reports to support the effective operation of the Division/Cluster/Function
- Participate in meetings where appropriate, using appropriate skills, styles and approaches
- Contribute to the management of the Division/Cluster/Function

**Enhance your own performance**
- Manage own resources and take responsibility for own professional development

Use information to take critical decisions- Liaise with staff to receive, collate and analyse information, developing systems and compiling reports as necessary. Using data to identify trends and taking appropriate action to mainta

  • Office/Sales Admin Assistant

    1 month ago

    Bicester, United Kingdom CV-Library Full time

    Job Title: Office Admin & Sales Admin Assistant Location: Bicester Our client is an award-winning, family-owned company renowned for its quality, skill, and passion. As a leader in precision engineering, they are known for their commitment to excellence and investment in both equipment and staff, ensuring they remain at the forefront of their industry. With...

  • Officer Saff Mess Supervisor/admin Assistant

    4 months ago

    Bicester, United Kingdom ARAMARK Ltd Full time

    Staff Mess Supervisor / Admn Assistant **£**12.50 per hour, **RESPONSIBLE TO General Manager** **DUTIES & RESPONSIBILITIES** **This is a dual role coevering the officer sstaff mess and admin work for the main kitchen catering within HNMP Bullingdon catering department.** **Cooking and supervising prisoner cookg food.** **Cash Handling** **Food...

  • Office Admin

    5 months ago

    Bicester, United Kingdom Oxford Commercials Full time

    The purpose of this dual role is to combine excellent administration alongside accounting skills to assist our customer service and accounts team. Working in an environment where you will need to demonstrate the ability to multi-task a busy and varied workload and work under pressure to achieve objectives and meet targets. Full training is given from day one...

  • Office Admin Assistant

    5 months ago

    Bicester, United Kingdom ARAMARK Ltd Full time

    **Overview**: **You will need to provide at least % years UK residency and work history.** **Duties**: This is a very busy prison kitchen, we need someone who can; - Update menus - Print and scanning menu choices - Organise the small office.**Skills**: - Knowledge of general office procedures and clerical tasks - Professional phone etiquette for effective...

  • Senior Admin Officer

    4 months ago

    Bicester, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 326360**Salary**: - £23,637 - £29,046- Pro-rata- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Other- NPS Pay Band 3 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Job share,...

  • Office Administrator

    5 months ago

    Bicester, United Kingdom LKT Electrical services LTD Full time

    **This is an exciting opportunity to join are expanding electrical contracting company and EV charging points installer.** **Career prospects: Leading to an office manager** **Job description**: - General office admin - Scanning and electronic filing of track sheets for processed jobs - Managing removal / storage of processed job paperwork - Locating...

  • Assistant Sales Office Manager

    4 weeks ago

    Bicester, United Kingdom CV-Library Full time

    Our client is looking for an Assistant Sales Office Manager who will be responsible for internal administration and liaising with external personnel and suppliers. Working in Bicester this role is a 1-year Maternity Contract. This position will require you to attend events/exhibitions. The hours of work for this position will consist of 08:45-17:00 Monday...

  • Priosn Officer Tea Shop Supervisor

    5 months ago

    Bicester, United Kingdom ARAMARK Ltd Full time

    Staff Mess Supervisor / Admn Assistant **£**12.50 per hour, **RESPONSIBLE TO General Manager** **DUTIES & RESPONSIBILITIES** **This is a dual role coevering the officer sstaff mess and admin work for the main kitchen catering within HNMP Bullingdon catering department.** **Cooking and supervising prisoner cookg food.** **Cash Handling** **Food...

  • MOD - Clerical/Admin Officer

    1 month ago

    Bicester, United Kingdom CV-Library Full time

    Job Title: Part Time- Administrative Assistant Location: Bicester Contract Length: Until the December 2024 Pay Rate: £12.99 per hour Working Hours: 14.00 hours a week Our government client based in Bicester currently seeking an Administrative Assistant to join their team. This is a fantastic opportunity to work within a dynamic and supportive...

  • Senior Receptionist

    5 months ago

    Bicester, United Kingdom Value Retail Full time

    Senior Receptionist - Bicester, GB, OX26 6WD- Full Time**Senior Receptionist ¦ Bicester Village ¦ Permanent Full time** **Something Extraordinary Every Day** - The Senior Receptionist ensures the Reception, Front and Back Office areas run smoothly and efficiently, consistently maintaining The Bicester Collection and Value Retail’s professional approach...

  • Army Senior Administrator

    4 months ago

    Bicester, United Kingdom Ministry of Defence Full time

    **Details**: **Reference number**: - 297108**Salary**: - £27,080- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Executive Officer- D Grade**Contract type**: - Permanent**Business area**: - MOD - Army - 10 Signals Regiment**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible...

  • Office Administrator

    5 months ago

    Bicester, United Kingdom Baumhaus Ltd Full time

    We are a friendly logistics company based in Upper Heyford, Bicester, nestled within the historic Upper Heyford airbase and we're looking for someone to join our existing team. We are looking for someone with a minimum of 1-2 years experience in a finance and admin position, an eye for detail, and a pro active approach to work. This roll is very varied...

  • School Finance Officer

    5 months ago

    Bicester, United Kingdom Five Acres Primary School Full time

    We are currently looking for someone to join our School Office Team as the Finance Officer. This is a busy but rewarding role and due to the hours and flexibility it is well suited to allowing a great work life balance. This is a term time only role, 15 hours per week (hours to be agreed) and is paid at grade 10 on the Oxfordshire County Council pay scales...

  • Project Director

    1 month ago

    Bicester, Oxfordshire, United Kingdom Hays Senior Finance Full time

    Job Title: Project ManagerJob Summary:We are seeking an experienced Project Manager to join our team in Oxfordshire. As a Project Manager, you will be responsible for overseeing multiple projects from start to finish, ensuring delivery within specified time, cost, quality, and scope.Key Responsibilities:Managing Projects: Successfully overseeing projects...

  • Project Director

    3 weeks ago

    Bicester, Oxfordshire, United Kingdom Hays Senior Finance Full time

    Job Title: Project ManagerJob Summary:We are seeking an experienced Project Manager to join our team in Oxfordshire. As a Project Manager, you will be responsible for overseeing multiple projects from start to finish, ensuring delivery within specified time, cost, quality, and scope.Key Responsibilities:Managing projects: Successfully overseeing projects...

  • Project Director

    4 weeks ago

    Bicester, Oxfordshire, United Kingdom Hays Senior Finance Full time

    About the RoleWe are seeking a highly skilled Project Manager to join our team in Oxfordshire. As a Project Manager, you will be responsible for overseeing multiple projects from start to finish, ensuring delivery within specified time, cost, quality, and scope.Key ResponsibilitiesManaging Projects: Successfully overseeing projects from start to finish,...

  • Project Director

    4 weeks ago

    Bicester, Oxfordshire, United Kingdom Hays Senior Finance Full time

    About the RoleWe are seeking a highly skilled Project Manager to join our team in Oxfordshire. As a Project Manager, you will be responsible for overseeing multiple projects from start to finish, ensuring delivery within specified time, cost, quality, and scope.Key ResponsibilitiesManaging Projects: Successfully overseeing projects from start to finish,...

  • Project Director

    3 weeks ago

    Bicester, Oxfordshire, United Kingdom Hays Senior Finance Full time

    Job Title: Project ManagerJob Summary:We are seeking an experienced Project Manager to join our team in Oxfordshire. As a Project Manager, you will be responsible for overseeing multiple projects from start to finish, ensuring delivery within specified time, cost, quality, and scope.Key Responsibilities:Managing projects: Successfully overseeing projects...

  • Project Director

    1 month ago

    Bicester, Oxfordshire, United Kingdom Hays Senior Finance Full time

    Job Title: Project ManagerJob Summary:We are seeking an experienced Project Manager to join our team in Oxfordshire. As a Project Manager, you will be responsible for overseeing multiple projects from start to finish, ensuring delivery within specified time, cost, quality, and scope.Key Responsibilities:Managing Projects: Successfully overseeing projects...

  • MOD - Clerical/Admin Officer

    1 month ago

    Bicester, United Kingdom Brook Street UK Full time

    Job Title: Part Time- Administrative Assistant Location: Bicester Contract Length: Until the December 2024 Pay Rate: £12.99 per hour Working Hours: 14.00 hours a week Our government client based in Bicester currently seeking an Administrative Assistant to join their team. This is a fantastic opportunity to work within a dynamic and supportive...