Finance & HR Lead

1 week ago

Wisbech, United Kingdom Blackberries Childcare Group Full time

_**We are recruiting**_

**Job Role**: Finance & HR Lead

The role will be approx. 40% of HR-orientated duties and 60% of other office administrative duties including finance.

**Responsible to**: Company Director / Operations Director / Finance Director / Head of Early Years’

**Salary**: Minimum £12.50 - Maximum £15.00 per hour

**Working Hours**: Part-time, 3 days per week (22.5 hours)

**Business Hours**: Monday to Friday - 07:30-18:00

**Company Closures**: Statutory Bank Holidays + one week per calendar year.

**Reasons to join our dedicated team at Blackberry House Day Nursery Group**:

- Quality In-house mentoring and support from Senior Management.
- Paid Christmas closedown, including Christmas Eve.
- Childcare provision with substantial staff discounts.
- Termly performance-related bonus.
- Becoming part of our strong and enthusiastic team, within our excellent Nursery Office Environments.
- Company Pension schemes.
- Enhanced holiday entitlement, increasing with service.

**Key Responsibilities**:
**Human Resources**:

- Handle all HR administration, including contract variations, pay, benefits, and internal communications.
- Serve as a notetaker in employee relations meetings.
- Manage HR mailbox and respond to requests promptly.
- Facilitate the onboarding process for new hires, including managing right-to-work checks and pension schemes.
- Process leavers, DBS checks, and reference requests.
- Maintain personnel files and training records.
- Conduct staff inductions and manage probation reviews and appraisals.
- Coordinate recruitment activities, including job adverts, interviews, and appointments.
- Calculate and manage staff annual leave entitlements.
- Maintain HR records and coordinate staff documentation.
- Maintain employee payroll records and ensure all information is up to date.
- Verify timesheet records and address any discrepancies prior to the submission of monthly payroll via Senior Management.

**Finance and Office Administration**:

- Process Sage Accounting records and manage payments, invoices, and receipts.
- Develop and implement financial plans, budgets, and forecasts in collaboration with Senior Management.
- Follow up on outstanding invoices and assist with financial queries.
- Maintain sales ledger accounts, ensuring all transactions are recorded correctly.
- Reconcile sales ledger accounts with payments received.
- Process supplier invoices promptly and accurately.
- Match purchase orders with invoices and resolve any discrepancies.
- Maintain purchase ledger accounts and ensure timely payments to suppliers.
- Process payment runs and prepare payment batches for approval.
- Maintain accurate and up-to-date records of supplier accounts.
- Respond to supplier queries and resolve any issues promptly.
- Assist with month-end and year-end closing procedures as required.
- Handle day-to-day paperwork, families details, and office reports.
- Credit control - ensure the weekly routine of credit control is completed in a timely manner, according to company policy. This to include telephone/face to face conversations with parents where necessary.
- Experience with SAGE 50 and proficiency in Microsoft Office suite
- Finance experience, AAT desirable but not essential
- Strong organisational and communication skills
- Ability to lead and manage a diverse team
- ICT literate with the ability to work under pressure
- Proactive problem-solving approach
- Excellent customer service skills

**Job Type**: Part-time

Pay: £12.50-£15.00 per hour

Expected hours: 22.5 per week

**Benefits**:

- Additional leave
- Childcare
- Company events
- Company pension
- On-site parking

Schedule:

- 8 hour shift
- No weekends

Supplemental pay types:

- Bonus scheme

Work Location: In person

Expected start date: 06/05/2024

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