Executive Assistant

5 days ago


Glasgow, United Kingdom HRC Recruitment Full time

**Executive Assistant - Glasgow - Salary up to £33,000 p/a DOE**

**Are you an experienced Executive Assistant looking for a new challenge? Do you want to join an established business based in Glasgow? Are you experienced in providing high quality support to key business stakeholders?**

We are looking to speak to experienced Executive Assistants to provide high level support to the Managing Director of a leading organisation in Glasgow. For this role you will be a confident communicator, proactive and well organised, and able to handle an ever changing environment daily. This is a fantastic opportunity to join an established business, who are highly regarded in their sector

**This is a full-time, permanent role, working Monday - Friday, core business hours The salary for this role is up to £33,000 p/a DOE.**

**Are you who we are looking for?**
- You are an experienced Personal Assistant, with experience within a professional services environment
- You have experience working with high-value business stakeholders
- You have detailed knowledge of Microsoft Packages
- You have Minute Taking experience
- You will have knowledge of the health care system/clinical practices (desired but not essential)
- You have experience working within or knowledge of an insurance or FCA-regulated environment (desired but not essential)
- You can work well individually, using your initiative
- You are self-motivated and able to manage your own workload efficiently
- You are a confident communicator both written and orally
- You are able to adapt well to business or regulatory changes
- You can work well under pressure to meet key targets and deadlines when required
- You are reliable, dependable and assertive

**What is the day to day like?**
- Providing secretarial and administrative support to key business stakeholders
- Managing diaries, travel arrangements and meeting bookings when required
- Progressing key tasks, liaising with other heads and staff as required
- Ensuring effective management of the office in the absence of the Director, dealing with all correspondence in their absence
- Managing inbound telephone calls, taking messages or signposting to other teams when required
- Scheduling and managing all departmental meetings, coordinating all logistics daily
- Organising quarterly board meetings, circulating agendas and taking minutes
- Conducting any research as required by the director
- Providing guidance to the director when required for operational or staffing matters
- Proofreading, formatting, and drafting meeting papers or other documents
- Processing expenses and expense claims
- Liaising with various key team members and employees at all levels, building key relationships
- Assisting the wider team and providing cover when required
- Following all internal policies and procedures daily

HRC Recruitment acts both as an employment business and employment agency.

**Job Types**: Full-time, Permanent

**Salary**: £28,000.00-£33,000.00 per year

Schedule:

- Monday to Friday

**Experience**:

- Personal Assistant: 1 year (preferred)
- Executive Assistant: 1 year (preferred)
- Executive Administrator: 1 year (preferred)

Work Location: In person


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