Administration Officer

2 weeks ago


Brighouse, United Kingdom Rastrick High School Full time

Appointment of:
**Administration Officer**

**Administration Officer**
**Job description**

NJC Scale 3; Points 5-6 (FTE £19,650 to 20,043)
**Job Scale/Salary**: Actual salary £17,534 - £17,885 for hours worked

37 hours per week - term time plus 10 days holiday working plus staff

**Hours**: training days
Hours of work: 7.30am to 3.30pm or 8am to 4pm

**BASIC JOB PURPOSE**
- To support the delivery of an efficient, professional and effective central (general) administration service across the school.
- Undertake reception duties, greeting visitors and handling face-to-face enquiries.
- Control and monitor entry to the school including the visitor signing in system and safeguarding issues.
- Handling telephone enquiries, transferring calls, taking messages where appropriate and following up with relevant staff.
- Ensure efficient, accurate and timely communication links for parents / carers, staff and other interested parties.
- Cover first aid duties along with a wide variety of matters including contact with pupils, staff and parents / carers and extensive use of SIMS and related software.
- Ensure administrative needs relating to whole school administration, reception and pupil services are met.
- Organise staff cover on a daily basis

**Reporting to**: School Administration Manager

**MAIN RESPONSIBILITIES**

Reception duties, welcoming visitors to school, attending to students coming into and

**1** leaving school out of normal hours.

Handling Switchboard, dealing with enquiries from a large range of callers including parents, ensuring all calls are answered quickly and dealt with efficiently, routing

**2** enquiries to the correct person or department whilst maintaining a polite and professional manner.

Dealing with student absence, accurately updating school records to record the absences
**3** and contacting parents for further information working within a tight timescale.

**4** Support student services, dealing with queries from students and administrating first aid.

Supporting the reprographics service by designing materials and producing resources to a high standard. This includes scanning, laminating, binding and printing documents.

**5**

Provide administrative support eg photocopying, filing, production of teaching resources,

**6** displays, attendance, data, completion of standard forms, respond to correspondence, collation and distribution of materials

**7** Administration of school visits including producing lists/information/ data as required.

**8** Deal with all aspects of mail including internal, external and electronic

Be aware of and comply with policies and procedures relating to child protection, health,

**9** safety and security, confidentiality and data protection, reporting all concerns to an appropriate person

**10** Organise staff cover on a daily

**Job Types**: Full-time, Permanent

**Salary**: £17,534.00-£17,885.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Gym membership
- On-site parking
- Sick pay

Schedule:

- Monday to Friday

COVID-19 considerations:
Yes

Ability to commute/relocate:

- Brighouse: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administration: 1 year (preferred)


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