Admin Assistant

**Salary: £24,000-£26,000 FTE depending on qualifications and experience**

**Home Based - 30 hours over 4-5 days a week with occasional travel**

**25 days holiday plus Bank Holidays (based on 5 days a week)**

**Critical illness cover**

**MediCash**

**Matched Employer / Employee contributory pension scheme and salary sacrifice option.**

Our Client is an independent Charitable Trust established in 2004. Their mission is to alleviate the detrimental impact of poverty, with a focus on fuel poverty.

This is a unique opportunity to join a thriving and successful virtual grant giving organisation at a time where it’s mission to alleviate the detrimental impact of poverty has never been so vital.

We are looking for a talented and proactive individual to take on the role of Administration Assistant who will help our Client achieve their organisational objectives by delivering high-level support to the Trust's team. The key function of the role is to support the Administration Manager on a daily basis to ensure our office systems - and respective HR and compliance policies, processes and procedures - are in place, working well and are regularly reviewed.

The Trust are a virtual organisation, and you must be able to evidence successful home working in previous roles. You must be comfortable and used to working and learning virtually, with regular but mínimal contact with the rest of the team_. _

The Trust are an equal opportunities employer. They welcome applicants from all backgrounds, including those with disabilities and are committed to making reasonable adjustments to ensure all of their employees working experience is enjoyable and fulfilling.

**KEY RESPONSIBILITIES**:
It is crucial that the job holder is able to build excellent working relationships with the rest of the Team, and other colleagues across the organisation to support the work of the Administration Manager, the Chief Executive and Board and promote our values.

**Virtual Office Administration**:

- Supporting equipment purchases for virtual office working
- Updating Asset register
- recording office equipment
- Raise IT tickets and update MS Office licenses with external IT team
- Coordinating membership, subscription and insurance renewals
- Monitor HR and Compliance related policy cycle dates and coordinate review process
- Complete and submit staff expenses
- Manage accommodation bookings for staff/trustee events
- Manage shared inboxes, disseminating information as needed
- Other administrative support to the Administration Manager as duties arise

**HR support**:

- Assist the Administration Manager with maintaining and keeping personnel records up to date within BreatheHr and SharePoint, including monitoring annual leave and sickness.
- Assist the Administration Manager with updating the employee handbook including ensuring links to policies and procedures are up to date, formatting is correct, any other information is updated as assigned by the Administration Manager.
- Assist with coordination and management of team events, including travel where needed, accommodation, arranging conference rooms and more

**Policies, Procedures and Other**:

- Assist the Administration Manager with maintaining the operational risk register
- Assist the Administration Manager with insurance renewals process where needed
- Liaise with the Administration Manager and finance to ensure accurate record keeping on finance and renewals
- Assist the Administration Manager with management of cyber essentials register
- To contribute to the activities of other departments as required and directed by the Administration Manager.
- To attend BGET team and other meetings.
- To promote the aims and objectives of the Trust in a proactive and informed manner
- To undertake duties proactively and work in accordance with BGET’s policies, aims and objectives.
- To undertake duties with an awareness of the need to promote cost-effective and efficient ways of working.

**Person Specification and Key requirements**:

- Proven experience as an Administration Assistant with HR related duties (2years)
- CIPD Foundation or Level 3 would be an advantage
- Working knowledge and understanding of HR related policies and procedures
- Understanding of the importance to ensure the confidentiality of employee information and other HR records
- Experience of working in a professional and high-paced environment
- Proficient in MS Office and SharePoint
- Excellent communication abilities (oral and written)
- Efficiency and strong attention to detail
- Excellent organisational skills
- Methodical in approach
- Can work to strict deadlines
- Excellent interpersonal skills, including good communication both written and verbal.
- Good administrative skills with an excellent eye for to detail, including proof reading skills, with the ability to maintain a high level of accuracy.
- Professional working ethic and a commitment to high standards.
- Excellent attendance and punctuality.