Administrator / Receptionist

7 months ago

Glasgow, United Kingdom Celeros Flow Technology Full time

For over 140 years our products have helped ensure the safe, reliable operations of key industries. With a passion for precision and partnership, Celeros Flow Technology continues this heritage of high performance and dependability, providing mission critical, sustainable flow control solutions for our customers around the globe.

Celeros Flow Technology is looking for individuals with a voice and a vision. We embrace change, diversity and promote new ways of looking at old ideas. We seek talented professionals to join our world-class team of innovators in a global, collaborative & multi-cultural environment, where you will be challenged, supported, and inspired to be extraordinary.

**GENERAL SUMMARY**

The Administrator / Receptionist role involves a significant amount of activity in support of all Departments on site in administrative and execution. As Receptionist the role will carry out switchboard and reception duties. They will ensure that all visitors are welcomed and directed to the correct department or appropriate staff member within the organisation and that all telephone enquiries are dealt with efficiently and effectively to ensure excellent customer care.

**PRINCIPLE DUTIES AND RESPONSIBILITIES (But Not Limited to)**:
To carry out a variety of administrative tasks including but not limited to:

- Putting ECN into SharePoint
- Create Purchase Requisitions
- Take employee photos
- Order Business Cards
- Order Stationery
- Order Catering Supplies
- Book Catering
- Input Expenses
- Issue company stamps for Shop floor
- Enter Holidays, Absence & run SAP reports
- Enter New Starts & Leavers into SAP
- Enter Training Records for EHS
- Keep Training Matrix up to date
- Keep Fire Register up to date
- Book appointments for Occupational Health

To carry out a variety of reception work including but not limited to:

- Update TV’s every morning
- Answering and forwarding calls telephone calls
- Meeting & greeting clients
- Order & administer visitor & contacts badges for both reception & Gatehouse
- Manage sign in sheets for contactor & visitors
- Booking meetings and meeting rooms
- Deal with incoming mail
- Keeping reception area tidy

**Desired skills and experience**:

- Administration qualification
- Strong organizational skills
- Communication skills
- Interpersonal skills
- Experience with technology and software
- Problem-solving skills
- Attention to detail
- Customer service skills

**BENEFITS**
- Competitive salary
- Opportunities to develop
- Bonus
- 33 days holiday (inclusive of bank holidays) (pro rata)
- Holiday buy and sell
- Pension
- Life Cover
- Employee Assistance Program
- Digital Benefits; Health, Wealth & Lifestyle

**PHYSICAL DEMANDS**

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Required daily to stand, sit, walk, talk, hear, and see (specific close vision abilities are required to perform computer work)
- Required occasionally to stoop, kneel, crouch and crawl
- Required daily to use hands and fingers and arms to reach (to operate a computer and telephone)
- Required occasionally to lift and/or move objects that are light to moderate
- Required occasionally to travel (usually by air or road so may be required to sit for extended periods)

**WORKING CONDITIONS**

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ability to work with moderate noise (i.e. business office with computers, phone, and printers, etc.)
- Ability to work in an open planned office / individual office
- Ability to sit at a computer terminal for extended periods
- Ability to sit in a car or on a plane for extended periods

**DISCLAIMER**

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

**CELEROS FLOW TECHNOLOGY VALUES**

All Celeros divisions are committed to the effective use of the Celeros Values. It is important that all employees understand and utilize these values when performing the duties of his/her position.

**INTEGRITY**: We work safely and respect our employees, business partners & environment. We always lead by example.

**SPEED**: In our mission to bring mission-critical flow control equipment to the world, energy in our actions & urgency.

**ACCOUNTABILITY**: We stand behind our actions and deli

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