Av Event Coordinator

4 weeks ago


London, United Kingdom KINLY Full time

**ROLE SUMMARY**

Responsible for assisting Kinly’s on-site Senior Events Manager and Event team in a range of administrative tasks and responsibilities. The Event Coordinator will be responsible for the scheduling and coordination of the Event Team and the first point of contact for Event Bookings and enquiries. They will be required to source and deliver additional services and personnel for events and manage the billing and management information reporting.

***

**DUTIES AND RESPONSBILITIES**

As the first point of contact for the Events Team all correspondence should be managed in a professional and timely manner. The Event Coordinator is responsible for Scheduling, planning and coordination between both internal and external suppliers.

**Responsibilities include, but not limited to**:

- Scheduling all new events within the Booking Tool
- Scheduling and coordination of the Event Team; to include freelance or additional technician requirements
- Engage with external suppliers to provide event services and equipment not available within client site
- Management of Event requirements and population of event schedule and Event Booking Tool
- Management of event material including the production brief, order of show and post show reports
- Management of event data to ensure that presentations and/or video clips are provided to the Event Team within the required SLA
- Client Management - Building and maintaining client relationship
- Venue Management - To work with maintenance teams to ensure that the event spaces are kept to the highest possible standard and/or work in partnership with property management to provide professional service to clients
- Work with other sites and via other delivery channels and collaborate with peers in other client locations to deliver live events
- Directing technical support queries to the appropriate level of support
- Capture of management reporting information
- Booking and facilitating Webcast services
- Updating all of above parties on all changes
- Ownership for monthly billing of all additional services and overtime
- Request ad-hoc purchase orders to be raised - also all ordering for AV/Event (consumables)
- Creation of handover documentations and failover processes


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