Billing Coordinator

4 months ago

London, United Kingdom Career Legal Full time

Job Details

Our client is a leading global law firm with offices in the US and London. The London office has been established since 2010 and currently have a headcount of 200. Due to expansion the accounts team needs additional resources to ensure that partners and fee earners continue to receive timely and efficient services.

As Billing Coordinator, you will be responsible for assisting the Senior Billing Coordinators with all aspects of billing for London office attorneys, ensuring that client invoices are processed timely, accurately and in accordance with VAT legislation and Solicitors' Accounts Rules.

**Responsibilities**:

- Process time modifications including time transfers, edits, narrative amendments.
- Review and update client and matter details in accordance with new matter opening guidelines, including task/activity codes, arrangement codes and transaction dates.
- Review and liaise with partners to close matters where appropriate.
- Support client and partner requests for accrual information.
- Generate proformas and issue invoices
- Understand VAT treatment and ensures the correct VAT is applied for all invoices
- Reverse invoices, where necessary, and issue credit notes
- Print copy invoices and statements of account on request
- Submitting write off requests and action approval
- Process complex bills including rate adjustments and fee arrangements
- Anticipate Partners’ billing requirements, ensuring all invoices are produced in accordance with instructions
- Identify ebilling status and set up matters accordingly
- Locating and viewing ebilling guidelines
- Liaising with billing partner for ebilling matter number (LEDES)
- Loading invoices on eHub
- Liaise with ebilling team dealing with invoice rejections and queries
- Ensure all queries in the London billing inbox are dealt with in a timely fashion.
- Assist with collections if required.
- Respond to information requests from lawyers, clients and administrative staff related to inventory levels, time and cost entries, billing reconciliations, outstanding receivables and unapplied cash.
- Utilise firm standard reporting tools to respond to requests for information, particularly Excel and billing dashboards.
- Maintain documentation of procedures, deadlines, and other client and lawyer preferences related to billing and collection.
- Work collaboratively with other team members.

Having advanced knowledge of Excel, a thorough understanding of the SRA Accounts Rules, together with, polished communication skills will be necessary.

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