Entry Level HR Operations Assistant

6 months ago

Reading, United Kingdom Kyocera Document Solutions Full time

**Role: x2 Entry Level HR Operations Assistants**

**Based: Reading (Hybrid working)**

**Reporting to: Heads of HR**

**Contract: Perm, full time**

**Must be able to provide their Right to work document for checks at interview stage**

Due to some exciting changes in the structure of our HR team, we will be looking to recruit 2 new Entry Level HR Operations Assistants to join our team in Reading.

The individuals must work well in a collaborative setting as teamwork and working closely with the other HR operations assistant is critical in the successful delivery of this role.

This role will require covering the other HR operations assistant (and vice-versa) during all incidents of absence, including holiday and sickness etc.

**Responsibilities/Tasks**

**Adhoc/Day to day tasks**
- Effectively manage and respond to day-to-day HR queries via our shared Hrinfo mailbox, SharePoint and teams, handling all queries in a professional and respectful manner.
- Provide the support administration for all employee life cycle matters, benefits and compensation and letter administration ensuring all activations and deactivations are handled and managed with the broker in a timely manner and reflected on OnBase.
- Any other tasks as directed commensurate with level of role.
- Perform and manage DBS checks and liaise with the relevant employees, line managers and customers to ensure we have the correct governance and safeguarding in place.
- Fleet administration -of fines and charges.
- Supporting the design and development of HR Operational changes to enable services to be delivered in a more digital manner.

**Payroll**
- Administering the payroll process each month, liaising with all stakeholders to assist in preparing payroll input.
- Managing payroll queries after its administration

**Benefits**
- Administering and updating pension files to the pension provider and providing first line support on pension queries.

**Onboarding and Leavers**
- Administering the joining and leaving process to ensure employees are processed in good time, ensuring payroll is up to date with accurate data and making sure we are compliant with all relevant governance.
- Database administration on eLearning platform, ensuring all new joiners and leavers are processed.

**Audit/Reporting**
- Supporting Audit processes, ensuring all employee data is up to date and cleansed, and retrieving documentation as and when requested, this includes employee’s personal information, benefit information, employment offer information, fleet information.
- Effectively manage our HR System ensuring that all matters relating to the processing of information are carried out in a prompt, efficient and accurate manner using a variety of IT approaches and in accordance with legislation, policy and procedure.
- Update and complete the headcount report and organisational charts each month, reporting for Europe and Japan.

**Knowledge, Experience & Skills**
- Previous experience within a HR role is desired but not required as training will be provided.
- Experience in handling demanding administrative tasks, including handling frustrations and issues as they arise in a professional manner.
- Knowledge of MS 365 (Word, Excel, MS Outlook, SharePoint, Power Automate, Microsoft Forms, Planner)
- Must be extremely organised and diligent in their work and able to manage the daily responsibilities together with additional projects as they arise.
- Must have excellent attention to detail and be able to communicate to a high standard

**What we can offer you**
- Salary (Competitive), commission pay plan and car allowance
- 25 days holiday (All statutory bank holidays relevant to regional country) - 1 extra day after 5 years. Part time employees is a pro rata equivalent.
- A chance to develop We are able to support your development with professional courses. You can enquire about this upon successfully passing your probationary period.
- A buying and selling holiday scheme
- Life Assurance (4 x base salary)
- Pension Scheme - A total contribution of 8% - 5% Employer and 3% Employee.
- Company sick pay (1 week after 6 month probationary period in first year, 4 weeks in years 2-3, 8 weeks in years 4-5 and 13 weeks from year 6 onwards)
- Enhanced Maternity and Paternity leave
- Employee Assistance Programme
- Bike2Work Scheme - salary sacrifice scheme to purchase bikes at a discount
- Lifeworks - Access to discounts / perks
- EyeCare - Access to money off for glasses and sight test

**Job Types**: Full-time, Permanent

**Benefits**:

- Canteen
- Company pension
- Cycle to work scheme
- Employee discount
- Enhanced maternity leave
- Free parking
- Health & wellbeing programme
- On-site parking
- Paid volunteer time
- Referral programme
- Sick pay

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Reading: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Human resources: 1 year (preferred)

Licence/Certification:

- CIPD (

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