Operations Assistant

7 months ago

Reading, United Kingdom Anthem Trust Full time

About this Role

**Job purpose**

The role is Term Time Only with the requirement to work 5 inset days and 2 weeks during the holidays.

**Main duties and responsibilities**
Administrative responsibilities & duties
- Provide full administrative and office support for All Saints Junior School including Reception duties, main point of contact for pupils and families, student and staff data management in Integris (MIS), attendance, admissions, school trips, school and workforce census, booking activities, payments from families, external and internal communications, training record management, updating the school website and other office duties as required.
- Support the Regional Operations Manager to deliver outstanding operational support and assist in the development of the operations functions of both schools and their estates.
- Ensure the smooth running of all operational areas by working closely with the Regional Operations Manager, the Finance Assistant and Site Team at Oakbank School.
- Handle sensitive and highly confidential material in an appropriate manner.
- Maintain up-to-date records in systems and databases used by both schools with regards to HR, Safeguarding, Training records, Health & Safety records, Site and Premises action plans and planned maintenance visits.
- Support the Oakbank School Finance Assistant in managing lettings on the school premises in accordance with the Anthem Lettings Policy.
- Assist in both school financial audits and the preparation of school documents and paperwork.
- Assist with the archiving of Financial, Premises, Health & Safety and HR confidential records and documents.
- To observe confidentiality and to support both schools’ endeavour to provide excellent teaching and learning for all students.

**Human Resources**
- Assist the Regional Operations Manager with the administration of the recruitment of staff, including chasing for relevant paperwork and checks at both schools.
- Work with the Regional Operations Manager to ensure all information related to staff is input into the school MIS and HR portal in a timely manner, to include absence.
- Support the Regional Operations Manager in maintaining both school’s Single Central Records, in line with statutory safeguarding, Trust requirements, and oversee the processes of Work Experience, Volunteers and Visitors in line with these.
- Help to ensure HR records are kept current and contain relevant information for all staff and volunteers
- Work with the Regional Operations Manager to oversee and support the Senior Leadership Team at both schools to provide inductions for new staff.
- Assist with the recording, tracking, and reporting of staff absence, ensuring triggers are raised to the Regional Operations Manager to be followed up in line with Trust policy.
- Support the Regional Operations Manager to implement the school’s HR policies and procedures, embedding them across the school.
- Ensure that staff receive and complete their mandatory training in line with Trust guidance and that staff training records are kept up to date in the relevant databases.

**Finance**
- Process all invoices received at All Saints Junior School accurately and in a timely manner.
- Manage the ordering of goods and the goods receipting process, ensuring all records are kept accurately and in line with audit requirements.
- Process payroll and expenses for All Saints Junior School, ensuring staff contracts are up to date and accurate for payroll purposes.

**Premises and Facilities**
- Support with Health & Safety audits, including the scheduling and management of visits to both school sites, and all paperwork related to the annual Health & Safety audit.
- Respond to recommendations from Health and Safety audits and reviews and escalate incidents to the Regional Operations Manager and Head of Estates.
- Be first line response for all Health & Safety matters at All Saints Junior School, including weekly water flushing, testing fire alarms, and organising evacuation drills on a termly basis.
- Ensure contractors on both school sites are properly managed, including checking DBS and insurances are in place and all contractual paperwork is in line with Trust Requirements.
- Help to manage and maintain an accurate and up to date Risk Assessment Register for both schools.
- Support the Regional Operations Manager in writing, maintaining and updating required Risk Assessments.
- Assist in the delivery of effective site and facility management to ensure both schools are compliant with Health and Safety regulations.
- Assist in the maintenance and management of routine service visit paperwork and reports and ensure the site management system (Every) is up to date and accurate.
- Assist in the effective management of all Health and Safety records, service visit documentation and maintenance contracts.
- Support the Regional Operations Manager in maintaining an up-to-date Contracts Register and IT Contracts Register across both schools

  • Wellbeing and Lifestyle Assistant

    2 weeks ago

    Reading, Reading, United Kingdom Signature Senior Lifestyle Operations Full time

    Are you passionate about improving the lives of seniors? Do you have a flair for creating engaging activities and events?About the RoleWe are seeking a Wellbeing and Lifestyle Assistant to join our team at Signature Senior Lifestyle Operations. As a key member of our care team, you will be responsible for planning and delivering activities that promote...

  • Care and Wellbeing Assistant

    2 weeks ago

    Reading, Reading, United Kingdom Signature Senior Lifestyle Operations Full time

    We are excited to offer an exciting opportunity for a Care and Wellbeing Assistant to join our team at Signature Senior Lifestyle Operations in Caversham. As a key member of our team, you will play a vital role in supporting the delivery of high-quality care and improving the lives of our residents.About the RoleProvide emotional support and companionship to...

  • Operative Assistant

    2 weeks ago

    Reading, Reading, United Kingdom CV-Library Full time

    Operative AssistantWe require an experienced Operative Assistant to join our team on an ongoing temporary basis at a site in Windsor.

  • Operations Assistant

    2 weeks ago

    Reading, Reading, United Kingdom CV-Library Full time

    Our client based in Reading has an opening for an Operations Assistant to work on a part-time, permanent basis. This is a varied role that requires the successful candidate to assist with day-to-day supplier and customer contact as well as general administration.Key ResponsibilitiesThe Operations Assistant will be responsible for:Assisting with answering...

  • Care and Lifestyle Support Assistant

    1 week ago

    Reading, Reading, United Kingdom Signature Senior Lifestyle Operations Ltd Full time

    Sunrise brings new opportunities at Signature Senior Lifestyle Operations Ltd, and we are looking for a dedicated Care and Lifestyle Support Assistant to join our team.This role offers the chance to make a real difference in the lives of our residents, requiring a valid drivers license to drive our mini bus.The estimated hourly wage for this position is...

  • Operation Assistant

    7 months ago

    Reading, United Kingdom TP-Link UK Ltd Full time

    **Junior Operation Assistant** **About the job** We are looking for a **Junior Operation Assistant **reporting to the operation manager of TP-Link UK Ltd. You will be part of the sales team to assess the sales functions, objectives and help to manage existing customer relationships, and with additional responsibilities added as our clients continue to...

  • Operations Assistant

    3 weeks ago

    Reading, Reading, United Kingdom Oxford Quantum Circuits Full time

    **Operations Assistant**About the TeamWe are a collaborative team of skilled engineers and developers at Oxford Quantum Circuits, working together to deliver seamless access to quantum computing technology for our end users. We are seeking an experienced Operations Assistant to join our team and support our technical teams.Key Responsibilities:Assist...

  • Signature Senior Lifestyle Operations Ltd | Wellbeing And Lifestyle Assistant

    1 week ago

    Reading, United Kingdom Signature Senior Lifestyle Operations Ltd Full time

    Job DescriptionBring your enthusiasm and creativity to our fun, supportive team, when you join Signature Senior Lifestyle as aWellbeing and Lifestyle Assistant at our luxury care and nursing home in Caversham.This role requires a drivers license.The role involves driving our mini bus. What Signature Offer From £12.00per hourShift times:09:00-17:30.Alternate...

  • Signature Senior Lifestyle Operations Ltd | Wellbeing And Lifestyle Assistant | Reading

    4 weeks ago

    Reading, United Kingdom Signature Senior Lifestyle Operations Ltd Full time

    Bring your enthusiasm and creativity to our fun, supportive team, when you join Signature Senior Lifestyle as aWellbeing and Lifestyle Assistant at our luxury care and nursing home in Caversham.This role requires a drivers license.The role involves driving our mini bus.What Signature Offer From £12.00per hour Shift times: 09:00-17:30 .Alternate weekends...

  • Operations and Logistics Assistant

    1 week ago

    Reading, Reading, United Kingdom Rockfield Specialist Recruitment Full time

    Rockfield Specialist Recruitment is seeking a talented Business Operations Coordinator to join our team. The successful candidate will have excellent organizational skills and the ability to work effectively in a dynamic environment.The main responsibilities of this role include:Operational Efficiency: Improve operational efficiency by processing orders from...

  • Kitchen Operations Assistant

    3 weeks ago

    Reading, Reading, United Kingdom Slug & Lettuce Full time

    Job Title: Kitchen Operations AssistantWe are seeking an experienced and skilled Kitchen Operations Assistant to join our team at Slug and Lettuce Friar Street. As a key member of the kitchen team, you will be responsible for maintaining high standards of food quality, hygiene, and presentation.Salary: £22,000 - £25,000 per annum (dependent on...

  • Stores Operations Assistant

    3 weeks ago

    Reading, Reading, United Kingdom Orion Electrotech Full time

    As a Stores Operative at Orion Electrotech, you will play a vital role in ensuring the smooth operation of our stores department.">Job Overview:We are seeking a skilled and motivated individual to join our manufacturing team and assist with inventory management, counting, and data entry.Key Responsibilities:Manage inventory levels and maintain accurate...

  • Junior Operation Assistant

    6 months ago

    Reading, United Kingdom TP-Link UK Ltd Full time

    **Junior Operation Assistant** **About the job** We are looking for a **Junior Operation Assistant **reporting to the operation manager of TP-Link UK Ltd. You will be part of the sales team to assess the sales functions, objectives and help to manage existing customer relationships, and with additional responsibilities added as our clients continue to...

  • Warehouse Operations Assistant

    2 weeks ago

    Reading, Reading, United Kingdom Orion Electrotech Manufacturing Careers Full time

    Job Title: Warehouse Operations AssistantLocation: EarleyRate:£12.00+ per hour PAYEThis is an exciting opportunity for a Warehouse Operations Assistant to join Orion Electrotech Manufacturing Careers on a contract basis.The ideal candidate will have previous experience in a warehouse environment, be computer literate and possess excellent communication...

  • Restaurant Operations Assistant

    2 weeks ago

    Reading, Reading, United Kingdom MilesBrar Holdings Ltd Full time

    Job DescriptionRestaurant Operations AssistantAbout the CompanyMilesBrar Holdings Ltd is a company that owns and operates a number of restaurants and pubs across the country. We are committed to providing high-quality food and service to our customers.Key ResponsibilitiesAssist the Head Chef in the day-to-day running of the kitchen, ensuring that all food is...

  • Warehouse Operations Assistant

    3 weeks ago

    Reading, Reading, United Kingdom CV Library Full time

    As a warehouse operations assistant at Fortis, you will play a vital role in ensuring the smooth operation of our warehouse. You will be responsible for picking and packing products with precision and efficiency, while also providing exceptional customer service.Key Responsibilities:Picking and packing products to meet customer demandOperating a van to...

  • Centre Operations Assistant

    7 months ago

    Reading, United Kingdom NewFlex Full time

    **Role**: Centre Operations Assistant - 25 hours per week **Location**: Reading **Hours**: 25 hours per week, Monday to Friday - 8:30am to 1:30pm (occasional work out of normal business hours) **Reporting to**: Centre Operations Manager **Who are we?** NewFlex operates a rapidly expanding and diverse nationwide network of business centres offering...

  • Financial Operations Assistant

    3 weeks ago

    Reading, Reading, United Kingdom Ten-Percent Full time

    Ten-Percent, a reputable law firm, requires a skilled Financial Operations Assistant to join their team on a part-time basis. As a key member of the legal accounts department, you will be responsible for managing financial operations, including bank reconciliations, VAT returns, and credit control.Job Requirements:Day-to-day management of legal accounts...

  • Night Care and Support Coordinator

    2 weeks ago

    Reading, Reading, United Kingdom Signature Senior Lifestyle Operations Full time

    About Your Role at Signature Senior Lifestyle OperationsYou will be part of a caring and supportive team as a Night Care Assistant, providing high-quality care and support to our residents. Your role will involve assisting with daily living tasks, administering medication, and supporting residents with their personal care needs. You will also be responsible...

  • Senior Living Assistant Leader

    2 weeks ago

    Reading, Reading, United Kingdom Signature Senior Lifestyle Operations Full time

    Salary and BenefitsWe offer a competitive hourly rate of £12.30, along with a range of benefits including full-time night shifts available, up to 30 days annual leave, plus 8 bank holidays, depending on length of service, workplace pension, free meals on shift for staff working 6+ hours, life assurance scheme, blue light discount scheme eligibility, refer a...