Academic Administrator

6 months ago


Oxford, United Kingdom St Peter's College Full time

**Main duties and responsibilities**
- **1.**_ _**Administer degree ceremonies and matriculation**_

Make arrangements for attendance by St Peter’s students at University degree ceremonies (approx. seven per year) in consultation with the Dean of Degrees. Includes liaising with the University Degree Conferrals team, communicating with students and alumni, making necessary arrangements within the College (including with porters and catering teams) and with external suppliers (photography and marquees). Also updating relevant web pages.
- All degree ceremonies take place on Saturdays. The extent to which the post-holder attends is open for negotiation; attendance on at least one Saturday per year (in late September / early October) is required. Any Saturdays worked generate time off in lieu.

Make arrangements for attendance by St Peter’s students at University matriculation ceremonies. Includes liaising with the Dean of Degrees, communicating with students, making necessary arrangements within the College (including with porters and catering teams) and with external photographers.
- **2.**_ _**Examinations administration**_

Manage the arrangements for instances where University examinations are hosted in college, including liaising with students, booking rooms, and arranging invigilators (including payments).

Undertake University invigilation training to be able to invigilate examinations if necessary (emergencies only).
- **3.**_ _**Arrangement of Master’s Collections**_

Manage the arrangements for Master’s Collections (meetings between students, tutors and the Master at the end of each term), including liaison with Master’s EA, drawing up a timetable, inviting and collating pre-meeting input from students attending.
- **4.**_ _**Committee servicing**_

Act as the secretary of the Student Affairs and Welfare Committee which meets once a term (issuing agenda and papers, and taking minutes).
- **5.**_ _**Other support for on-course student activities**_

Management of the college office inbox and in-person student enquiries:

- Monitor the traffic in the college inbox and triage relevant enquiries to colleagues as appropriate.
- Be the first point of contact in the office for in-person student enquiries.

University Cards: deal with the processes for ensuring all new undergraduate students have a University Card on arrival, and manage requests for replacement cards.

Other: manage the process for the online provision of tutorial feedback by students (including sharing that feedback with organising tutors), and the issuing of book grants to undergraduate freshers.

Participate in other activities undertaken by the College Office, as directed by the College Registrar.This is a great opportunity for someone who is highly organized, detail-oriented, and enjoys working in a fast-paced environment. If you meet the requirements above, we would love to hear from you.

**Job Types**: Full-time, Permanent

**Salary**: £28,759.00-£33,966.00 per year

**Benefits**:

- Company pension
- Enhanced maternity leave
- Enhanced paternity leave
- Free flu jabs
- Sick pay

Schedule:

- Monday to Friday

Work Location: In person



  • Oxford, Oxfordshire, United Kingdom CV-Library Full time

    A leading international boarding school in Oxford, UK is seeking a highly motivated and detail-oriented Examinations Officer and Academic Administrator.The successful candidate will work closely with the Deputy Head of School (Academic) and academic staff to ensure the smooth administration of all external examinations and support the school's academic...


  • Oxford, Oxfordshire, United Kingdom University of Oxford Full time

    Career OpportunityWe invite applications for a Career-Enhancing Opportunity as an Academic Department Administrator in the Nuffield Department of Primary Care Health Sciences. As a vital member of our team, you will provide high-quality administrative and secretarial support to the Cancer Theme Co-leads.Key responsibilities include:Proactively identifying...


  • Oxford, Oxfordshire, United Kingdom Oxford University Press Full time

    About this RoleThis part-time Editorial Administrator position at Oxford University Press offers the opportunity to start or progress a career in academic publishing.As an experienced administrator, you will be responsible for the day-to-day administration and support of our Editorial Office, publishing four society-owned leading academic journals.Key duties...


  • Oxford, Oxfordshire, United Kingdom Portman Dental Care Full time

    Job OverviewIn this rewarding role at Lars Christensen Orthodontics, you will provide exceptional administrative support to our dedicated team. As a key member of our practice, you will be responsible for ensuring seamless operations and delivering an outstanding patient experience.About the RoleWe are seeking a highly organized and motivated individual to...


  • Oxford, United Kingdom Somerville College Full time

    Main duties of the role include supporting the Academic Registrar in all aspects of the undergraduate admissions process and the Tutorial and Graduate Officer with graduate admissions. You will provide efficient administration on student matters, such as assisting with new student inductions, maintaining student records, ensuring student registrations are...

  • Course Administrator

    4 weeks ago


    Oxford, Oxfordshire, United Kingdom University of Oxford Full time

    We are seeking a highly organized and detail-focused Course Administrator to provide administrative support to the Foundation Year Course Leads. The primary role of this position is to ensure the smooth operation of the Foundation Year courses, encompassing admissions, teaching, and examination activities. About the RoleThis is a full-time fixed-term...


  • Oxford, United Kingdom CV-Library Full time

    Are you interested in gaining experience of working in Human Resources? Pembroke College, Oxford, is looking for a motivated and enthusiastic individual to join its HR team for a 13-month internship, starting January/February 2025. This role is a perfect entry point into HR for someone excited to work within a vibrant academic environment with an opportunity...


  • Oxford, United Kingdom Pembroke College Full time

    Are you interested in gaining experience of working in Human Resources? Pembroke College, Oxford, is looking for a motivated and enthusiastic individual to join its HR team for a 13-month internship, starting January/February 2025. This role is a perfect entry point into HR for someone excited to work within a vibrant academic environment with an opportunity...

  • Academic Officer

    6 months ago


    Oxford, United Kingdom Allen Associates Full time

    **Academic Officer** Are you experienced working as an Administrator within the higher education/ university sector, and looking for a chance to join a friendly, vibrant and supportive college as part of the Academic Office? If so, read on to find out more. **Academic Officer Responsibilities** The Academic Officer works within a small team and reports to...

  • Academic Officer

    6 months ago


    Oxford, United Kingdom Allen Associates Full time

    **Academic Officer** Are you experienced working as an Administrator within the education sector, and looking for a chance to join a friendly, vibrant and supportive college as part of the Academic Office? If so, read on to find out more. **Academic Officer Responsibilities** The Academic Officer works within a small team and reports to the Deputy...


  • Oxford, United Kingdom Lady Margaret Hall Full time

    This role provides administrative support to the Academic Office and to academic staff. The postholder will be primarily focussed on on-course Undergraduate administration. They will support the Academic Registrar with the administration of undergraduate, and also work closely with the Academic Office Administrator. The Academic Office Assistant offers...


  • Oxford, United Kingdom Allen Associates Full time

    Our prestigious client is seeking a Temporary Academic Officer to support with their academic administration for a few months, starting immediately. **Temporary Academic Officer Responsibilities** As the TemporaryAcademic Administrator some of your duties will include: - Liaising with academics and students - Checking right to work and entering data...


  • Oxford, Oxfordshire, United Kingdom CV-Library Full time

    Oxford, UK - A leading international boarding school is seeking a highly organised and detail-oriented Examinations Officer and Academic Administrator to join their team.The successful candidate will work closely with the Deputy Head of School (Academic) and academic staff to ensure the smooth administration of all external examinations and support the...


  • Oxford, Oxfordshire, United Kingdom Nord Anglia Education Group Full time

    Located in the heart of Oxford, England, Nord Anglia Education Group is a prestigious institution renowned for its exceptional GCSE and A-level programs. With a strong commitment to academic excellence, our college prepares ambitious international students for admission to top universities.Salary:The estimated salary for this role is £55,000 - £65,000 per...


  • Oxford, Oxfordshire, United Kingdom Association of Academic Museums & Galleries. Full time

    Job DescriptionThe University Museum Administrator will coordinate museum publicity and promotional activities, including development of flyers, posters, postcards, outdoor banners, e-blasts, ads, press releases, brochures, bi-annual newsletter, and web promotion through the Museum website, social platforms, and event listings.

  • Academic Officer

    6 months ago


    Oxford, United Kingdom St Catherine's College, Oxford University Full time

    St Catherine’s, the newest and largest mixed undergraduate/graduate college within the University of Oxford, is seeking to appoint a talented and motivated individual to join its Academic Office. Applicants should be flexible and keen to learn. The role might particularly suit someone intending to pursue a career in Higher Education administration. The...


  • Oxford, United Kingdom Allen Associates Full time

    A unique opportunity has become available for a capable, confident, and hard-working Administrator to join our client who is an international education program provider on a full time, permanent basis. This is fully office based at their Central Oxford location. **Student & Academic Coordinator Responsibilities** As the Student Services Coordinator some of...


  • Oxford, Oxfordshire, United Kingdom CV-Library Full time

    Job Title: Academic Support ProfessionalA leading education institution in the UK is seeking an experienced Academic Support Professional to join their team on a permanent basis. Located near Oxford, this role offers a unique opportunity to work in a dynamic and supportive environment.The ideal candidate will have excellent communication skills, be...

  • Academic Researcher

    5 days ago


    Oxford, Oxfordshire, United Kingdom Uag Full time

    Job DescriptionWe are seeking a highly qualified Associate Professor in Latin Language and Literature to join our academic team at the University. This is a full-time position that requires advanced study or research in Latin Language and Literature, with a preference for scholars working on Latin prose texts and/or textual criticism and the study of...


  • Oxford, Oxfordshire, United Kingdom Careerline Ltd Full time

    Role OverviewThe Examinations Officer and Academic Administrator will play a crucial role in ensuring the smooth administration of external examinations at our international boarding school in Oxford, UK.