Sales Ledger

6 months ago

Derby, United Kingdom DGS Group PLC Full time

To be responsible for the sales ledger duties of the branches allocated to you.

To ensure the customers pay as close to our Terms as possible.

To ensure debt exposure to customers is controlled to limits determined by our directors and to ensure our records are kept properly updated with the financial and legal status of the customers.

To ensure the ledger accounts with the customers always accurately reflect the debt due

1. Identify BACS receipts on the daily bank statements for your branches and list them on Cash Posting Sheets (CPSs). Prepare bank paying in books for any cheques received for your branches and prepare corresponding CPSs.

Review copies of CPSs received from your branches and, in the case of CPSs for cheques, verify against the copy cheques also faxed from the branch.

2. Ensure all receipts on a branch’s bank statement are entered in that branch’s Receipts Cash Book and notate the cash book accordingly. Prepare a bank reconciliation on the system for each branch daily.

4. Full details of all contact and attempted contact with a customer should be recorded on the notepad. The notes should be comprehensive enough to enable any other person reviewing that information to be fully aware of the credit control situation on the account.

5. Send First Reminder Letters (FRL’s) to customers who have not paid by our designated time scales each month and put those customer accounts on stop so that no further orders can be taken or delivered without your knowledge. Ensure the branch (including SUK) is kept fully informed, by list beforehand, of the customers to whom it is proposed to send a FRL and, if possible, comply with the branch’s wishes regarding FRLs to specific customers. Discuss individual cases with the Accounts management if uncertain. After the stop date persist with regular credit control contact and continue to update the branch lists daily, as payments are received, for a further week. The Accounts Supervisor will then make the decision whether to send Letters Before Action (LBAs) to those customers who have still not paid.

6. Deal with any customer cheques returned unpaid by the bank in accordance with stated procedures.

7. Review over credit limit situations daily for each branch, by running the specific print after the days cash has been posted. Ensure all accounts over the credit limit are on stop and refer those accounts which have newly gone over to a superior who will determine the action to be taken. In the case of credit limit situations on Castle Donington branch, comply with the specific procedures as documented.

1. Review the COD section of the ledger at least twice a week to identify any potential failure by the branch to collect payment. Liaise with the branch as necessary to recover the situation.

3. Review each branch’s ledger monthly to identify those accounts which have not traded for 6 months and take the necessary steps to delete those accounts in accordance with stated procedures.

4. Carry out routine housekeeping on all your accounts files with the objective of removing unnecessary paperwork and ensuring a current (i.e.no more than 12 months old) Credit Report is included. Ensure any indicator received from any source regarding change of name or legal status of a customer is followed through (in conjunction with a superior) and is reflected on the system. Maintain up to date customer contact details.

5. Comply with any reasonable request by the Accounts Management to assist in covering the workload of an absent colleague, either on the sales ledger or on purchase ledger.

6. Any other Accounts related duties.

**Job Types**: Full-time, Permanent

**Salary**: £22,500.00-£23,000.00 per year

**Benefits**:

- Company pension
- Employee discount
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person

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