Administrative Officer
7 months ago
**Operations/ Administration Officer**
Wednesday to Friday
22.5 hours/ week (9.30am to 6pm)
£15/hour
**THE ROLE - Operations/ Administration Officer**
**Reporting to - Finance & Operations Manager**
Working to set key performance indicators, objectives this role will be a key member of staff, providing support across the range of Africa Centre activities.
**KEY RESPONSIBILITIES**
**Operations and Administration Support**
- Opening the building to the public each morning. Review and completion of daily review check lists. Handover to security in the evening.
- Being a first point of contact at The Africa Centre, keeping our reception and welcome areas clean and tidy enabling them to operate smoothly and efficiently. Ensuring the front entrance area and desk marketing collateral is kept refreshed and raising order/ restock requirements with the relevant member of the TAC team.
- Welcoming groups and visitors to the Centre, guiding them to the right space or members of staff. Being available to introduce The Africa Centre and its work to our visitors. Answering questions about the Centre’s history and its future programme delivery. Encouraging visitors to complete feedback surveys around their visit to the Centre and recording visitor numbers.
- Taking queries from visitors and passing these to the relevant member of the TAC team.
- Selling merchandise through the EPOS payment system. Ensuring that any merchandise on display is kept refreshed and informing the relevant member of staff of any requirements to restock. Talk to our visitors around other ways to support the Centre, for example the Friends scheme.
- Accepting deliveries and arranging couriers as required. Ensuring deliveries reach the right member of staff.
- Identifying building repairs and maintenance works and working with the Finance and Operations Manager to resolve these. Keeping the maintenance log updated and ensuring staff and other contractors onsite are made aware of any maintenance and/or building works due to take place. Keeping our plants watered and cared for.
- Acting as a first point of contact for queries to the CEO including reviewing of the executive assistance mailbox and diary management. Ensuring all queries are responded to promptly and referring to colleagues for support as required.
- Working on other projects as reasonably requested by your manager, CEO and other members of the senior management team.
Page1
**Events**
- Supporting the logistics and management of internal events and external hires. Helping to ensure spaces are clean, safe and ready for use including any requested equipment being ready in the spaces.
- Supporting the events on the day which will include welcoming/ checking in visitors and guiding to the right spaces and helping with the set-up of equipment.
- Assisting with booking and ticketing of internal events including the processing of ticket payments via the EPOS payment system.
- Provide administrative support to The Africa Centre’s programmes team as needed. This will include but is not limited to preparing documentation/ paperwork for events, displays, accepting deliveries and showing contractors, visitors and partners to the right spaces.
- Perform other tasks as reasonably requested by the programmes and venue hire staff.
In addition to your key responsibilities, you will also be expected to show commitment, teamwork, and communication by:
- Actively participating in team and organisation activities such as away days, workgroups, and committee meetings.
- Being a trusted advocate of The Africa Centre and positively representing the Charity at all times.
- Engaging with The Africa Centre's activities, understanding our charitable purpose, and amplifying our key messaging.
- Ensuring cost-effectiveness in all areas of work and that all duties are conducted in accordance with departmental and company policies and procedures.
- A willingness to work outside of office hours and occasionally, during weekends
**Skills and Experience**
- Excellent communication skills both written and verbal. Must be able to present confidently when promoting The Africa
Centre. Has the ability to deal calmly with difficult situations.
- Ability to manage your time, keeping to agreed deadlines. Able to demonstrate a clear ability to take both a pro-active and reactive approach to your work. Experience of working in a busy and varied environment, preferably visitor and customer facing.
- Ability to show initiative, work with limited supervision, and collaborate effectively as part of a small, agile team. Proven experience of being a supportive team member.
- Ability to create clear activity reports to share with internal teams including The Africa Centre management team and board.
- Proficiency with Microsoft software and general knowledge around effective project management and monitoring tools. Experience of using CRM software to manage relationships.
- Respect for equality and diversity
- Commitment to c
-
Office Administrator
3 weeks ago
London, United Kingdom Australasian Recruitment Company Full time**Office Administrator - Hybrid** **Salary: Up to £26,000 per annum** *** This is a permanent opportunity to work as an Office Administrator for a market leading consultancy, research and publishing business. In the role of Office Administrator, you will be responsible for providing diary management support and scheduling interviews. Our client is seeking...
-
Office Administrator
2 weeks ago
London, United Kingdom Love Success Recruitment Full time**OFFICE ADMINISTRATOR** - **Are you looking for a new role as a Office Administrator?**: - **Do you have a friendly and approachable manner?**: - **Would you be able to commit to a hybrid model working arrangement?** Our client is a successful accounting business based in the heart of London's West End who are looking for a reliable and proactive Office...
-
Office Administrator
2 weeks ago
London, United Kingdom Love Success Recruitment Full time**OFFICE ADMINISTRATOR** - **Are you a experienced Office Administrator looking for a new job?**: - **Do you have a proactive attitude?**: - **Can you start ASAP and commit to a long term contract?** Our client is a growing financial services business based in the City of London who are looking for a professional and proactive Office Administrator to join...
-
Office Administrator
2 weeks ago
London, United Kingdom Magpie Recruitment Full time**Office Administrator** A fast growing company providing a dynamic service to our customers. We are at the forefront of our sector voted one of the best places to work. We are looking for a highly efficient and tactful Office Administrator to organise and coordinate administrationduties and office procedures. The Office Administrators duties and...
-
Office Administrator
2 weeks ago
London, United Kingdom KennedyPearce Consulting Full timeA great opportunity for an Office Administrator to join my client, within the financial services sector, providing general office administrative support. As Office Administrator you will eb based Front of House, meeting and greeting all visitors as wellas ensuring the office runs smoothly. This is a great opportunity for someone currently in a Receptionist...
-
Office Administrator
2 weeks ago
London, United Kingdom Centre People Appointments Ltd. Full timeWL44873 TYPE: contract, full-time 6 month FTC Office Administrator WORKING HOURS: Monday to Friday SALARY: Negotiable, depending on experience START: ASAP LOCATION: London, Office based Office Administrator Responsibilities: - Routine administrative support to five teams of professional staff (40 persons) - Support travel arrangements and logistics...
-
Administrative Officer
2 weeks ago
London, United Kingdom Demolytic Full time**London** **United Kingdom** We are looking for an Administrative Officer to join our team and support our daily office procedures. A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports and...
-
Office Administrator
3 weeks ago
London, United Kingdom Guru Careers Full timeAn Office Administrator / Senior Administrator is needed to join a design, content and marketing agency who design stunning and bespoke Wall Art for the education sector. For our client smooth processes and systems are the foundations of their success. Theyare looking for a proactive, independent, self-motivated, and dynamic Office Administrator / Senior...
-
Office Administrator
3 weeks ago
London, United Kingdom People 4 Property Full time**Office Administrator £35,000 - £40,000 pa Wimbledon, London - Senior role working with the management of this high end estate agency** - We are looking for an experienced Office Administrator to join this boutique estate agency that deals with some of the finest properties in Wimbledon and their clients - Salary up to £35,000 - £40,000 pa + benefits -...
-
Office Administrator
7 months ago
London, United Kingdom Cromwell International Hotel Full timeOur company is looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our office personnel. The office administrator’s role will include working closely with our leadership team by handling clerical duties, coordinating calendars, and organizing meetings. In order to be successful...
-
Office Administrator
2 weeks ago
London, United Kingdom Future Engineering Recruitment Ltd Full time**Office Administrator** **Peckham** **Basic £24,5000 - £27,500 Basic + Career Progression + On Job Training & Bespoke Program + Pension + Great Social Team and Events** Tired of not being able to progress your career? Do you want to be in a company that focuses on investing in you and your career development? Enjoy an office administrator role with on...
-
Office Administrator
2 weeks ago
London, United Kingdom AD Residential Investments Ltd Full timeFull time administrator wanted for property management office in Camden Town. Role includes general office administrative tasks with responsibility for lettings administration and property maintenance management. Skills required - Excellent written and spoken English essential - Excellent communication and telephone skills essential - Strong organisational...
-
Office Administrator
7 months ago
London, United Kingdom Collins Property Recruitment Full timeA well-respected and well-established property company in Hampstead, who pride themselves on the service they offer to clients and the local community, are looking for an experienced Office Administrator / Lettings Administrator to join its friendly, experienced, and expanding team. The Office Administrator / Lettings Administrator will be responsible for...
-
Office Administrator
2 weeks ago
London, United Kingdom Cherry Pick People Full timeDo you have administration experience and are looking for your next challenge? If so, then look no further! Company Profile for the Office Administrator: Our client is a dynamic, forward thinking firm, who offers exceptional customer service and are well established in their area, so are very busy. Team work and a "can do" is essential. The role is very...
-
Office Administrator
2 weeks ago
London, United Kingdom Bain and Gray Full time**ASAP** **Start Date** **Office Administrator**: - REFERENCE: - JH15049- LOCATION: - CENTRAL LONDON- JOB TYPE: - PERMANENT- SALARY: - £22,000-27,000***My client is a well-established architect’s practice based in the heart of London. They are seeking a well-presented and confident individual to join their team as the office administrator. They are an...
-
Administration Officer
2 weeks ago
London, United Kingdom NL Recruitment Full timeNL Recruitment is currently looking for an **Administration Officer** to support a health charity based in London. As the Administration Officer, you will provide both clerical and admin support for the legacy team. You will also: - Perform data entry roles and updating records on Raiser's Edge and First Class - Assist with day-to-day administration and...
-
Office Administrator
2 weeks ago
London, United Kingdom GC Partners Full time**Job Purpose** To support the Head of HR & Board of Directors in the managing the administration and office management of our London Office based in Dering Street. **Person Specification** - Reliable - Excellent attention to detail - Proactive and willing to go the extra mile - Strives on relationship building - Good time management - Desire to work as a...
-
Office Administrator
7 months ago
London, United Kingdom Alpha Crew LTD Full time**Office Administrator** We are looking for an office based Office Administrator to provide overall support to our team. You will need to be professional, highly organized and efficient with a can-do attitude and a bright, enthusiastic personality. You will ideally have previous experience within an Office Administrator role. Please note that the role is...
-
Office Administrator
7 months ago
London, United Kingdom Alpha Crew LTD Full time**Office Administrator** We are looking for an office based Office Administrator to provide overall support to our team. You will need to be professional, highly organized and efficient with a can-do attitude and a bright, enthusiastic personality. You will ideally have previous experience within an Office Administrator role. Please note that the role is...
-
Office Administrator
7 months ago
London, United Kingdom Hospitality2day Full timeOffice Administrator We have an exciting opportunity for an part Office Administrator to join our small but growing team. We are a staffing agency specialising in Hospitality and Education sectors. The business was launched in 2022 and as we are growing we need support within the office to manage the day-to-day administrative duties. The Office...