Office Administrator

3 weeks ago


London, United Kingdom Guru Careers Full time

An Office Administrator / Senior Administrator is needed to join a design, content and marketing agency who design stunning and bespoke Wall Art for the education sector. For our client smooth processes and systems are the foundations of their success. Theyare looking for a proactive, independent, self-motivated, and dynamic Office Administrator / Senior Administrator with excellent organisational skills, strong communication skills and a personable disposition to support the company directors.

**Hybrid working options are available. It is expected that you will work from the London Studio (Farringdon) once a week.**

With more than 20 years of experience and a proven back catalogue of amazing work behind them this unique agency produce bespoke projects that push the boundaries of creativity in the education sector. With strong growth forecasts and a series of impressiveclient wins they are now seeking an Office Administrator / Senior Administrator who is flexible, reliable, able to handle anything that might come their way while supporting the company directors to maintain efficient procedures.

Joining as an Office Administrator / Senior Administrator you will be turning your hand to multiple tasks to ensure the smooth running of the office.

In more detail the Office Administrator / Senior Administrator will:

- Manage diaries and schedule appointments and meetings.
- Maintain customer databases, CRM, recording systems.
- Book and arrange travel, transport and accommodation as needed.
- Organise events and conferences.
- Send post installation customer satisfaction surveys, collating responses, and reporting back to relevant managers.
- Create and send invoices.
- Ensure payments are received in a timely fashion from clients.
- Collate and file expenses.
- Maintain procedures/administrative systems.

In short you will be super organised, a real team player, able to manage multiple tasks and projects at one time and keep good humoured whilst being the first point of contact for client and directors.

**To qualify **You should be an Office Administrator / Senior Administrator / Office Manager / Office Coordinator / Senior Assistant / Personal Assistant or similar with a CV that can demonstrate:

- Experience of a similar Office Administration role.
- Strong time-management and people skills, flexibility, and ability to multi-task.
- Advanced computer skills and experience with online platforms (Google apps, Microsoft Office, CRMs)
- Aptitude to learn new software and systems.
- Ability to handle confidential information.

**You will need to be able to**:

- Meet personal targets.
- Manage your own workload.
- Be personable, approachable and friendly.
- Be punctual.
- Be efficient and productive.
- Be self-motivated and driven.
- Have strong communication skills.
- Be proactive in suggesting improvements to systems and process.

**Desirable Skills and Experience**:

- Engaging personality and optimistic outlook.
- Experience developing internal systems.
- Experience of the education sector.
- An interest in creative arts.

This is an excellent opportunity for an Office Administrator / Senior Administrator to join an exciting design agency that offers a highly rewarding and creative place to work.


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