Office Support Agent

2 weeks ago


London, United Kingdom The European Union Delegation to the United Kingdom Full time

The Delegation of the European Union to the United Kingdom opened its doors on 1st February 2020 following Brexit and is located in London. It currently consists of some 45 staff members, working across six Sections: Head of Delegation Section, Political Section, Press & Information Section, Economics & Trade Affairs Section, Justice, Home & Social Affairs Section and Administration Section.

**We offer**

Tasks will include, but are not limited to the following:
Administrative duties
- Leading on practicalities of representation events
- Assisting in the logistics and organisation of internal and external meetings, workshops, receptions and other events including sorting out refreshments and setting up audio visual/IT/lighting facilities
- Maintaining and coordinating the events calendar including booking of meeting rooms
- Maintaining an updated list of useful contacts for the Administration section
- Performing other support tasks as requested by the Head of Administration

Receptionist duties
- Managing the upkeep of the reception desk and the reception area
- Receiving, welcoming and informing visitors in accordance with the security regulations; directing visitors to the appropriate person; maintaining records of visits
- Liaising with the security personnel for security checks during regular meetings and/or scheduled High Level visits to the premises
- Receiving, registering, sorting and distributing daily mail/deliveries in respective pigeon holes; dispatching and collecting mail via express courier (e.g. DHL) and the Diplomatic Pouch
- Updating internal telephone extension list regularly

**Selection Criteria**

Minimum Requirements:
1. Medically fit to perform the required duties confirmed by a pre-recruitment medical

2. Advanced level knowledge of English (C2 level)

3. Secondary school Leaving Certificates & Minimum 3 years of working experience related to the job description

4. To have the right to work in the United Kingdom

The following will be considered an asset:
1. Post-secondary school certificate in Secretarial Studies and Office Management certificate

2. Work experience in international organizations and/or diplomatic missions

3. Knowledge of French or other EU languages

**Required Skills**:
1. Personal initiative, flexibility, organisation skills and able to perform duties independently with speed and accuracy

2. Very good team player, able to adapt in a multi-cultural environment

3. High degree of integrity and discretion

**How to apply**

**Job Types**: Full-time, Permanent

**Salary**: From £31,008.00 per year

**Benefits**:

- Company pension
- Sick pay

Schedule:

- Monday to Friday

Ability to commute/relocate:

- London: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (required)

**Experience**:

- relevant: 3 years (required)

**Language**:

- English (required)

Work Location: In person

Application deadline: 16/06/2023
Reference ID: 336675


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