Junior Practice Assistant

7 months ago

London, United Kingdom bakermckenzieuk Full time

**Role Purpose**

To provide administrative support and services to Associates, trainees and others supported by the secretarial services team.

**Main Responsibilities**
- Printing, scanning materials
- Preparing courier packages
- Answering Phones, routing calls and taking messages
- Updating contacts in Outlook
- Booking travel arrangements through firm travel agency
- Electronic and hard copy filing
- Uploading client document via SharePoint site or other internet site
- May support on client intake (including engagement letters) and billing
- Utilises and reviews materials from Service Centres to ensure maximum usage of these services and accuracy of output, including document services and GAS (for example for time entry, expense reimbursements, vendor invoices and document edits)
- Supports logistics for external meetings, including the booking of meeting rooms (utilises GAS for internal meetings)
- May support on inbox and diary management
- Proactively supports team and demonstrates willingness to upskill and learn with others
- Document production for urgent jobs which are not suitable to be done by Document Services
- Proactively manage competing deadlines

**About The Team**

**Function**

Our Operations function supports and manages the day-to-day operations of the Firm, providing expert and in-market support regarding office management, office services and facilities, real estate management, risk management, and secretarial and administrative services

This role will report to the Secretarial Services Leader.

The key relationships of this role are with the Secretarial Services function, DCS, GAS, finance, AML/NBI, Business professionals and fee earners within the office.

**Technical skills, qualifications and experience**
- Fresh graduate or starting a new career with mínimal experience in the corporate environment
- Proficiency in MS Office Suite (i.e., Word, Excel, Outlook, PowerPoint, Access, Teams)
- Willing to upskill and support team members
- Strong communication skills, both written and verbal
- Work requires continual attention to detail in completing assignments

**Personal qualities**

These personal qualities represent the shared characteristics of high performers across Baker McKenzie, regardless of job level and location.

**Know-how**
- Demonstrates the ability to identify the real issue, and to anticipate requirements and potential consequences; distills a range of possibilities by thinking in a considered, prudent manner
- Has the capacity to take on new ideas and develop knowledge and think holistically about business and address media, analyst, employee, and client audiences
- Able to move through a variety of tasks requiring different approaches, knowledge, and expertise, with the agility of mind and capacity for analysis and synthesis

**Dedication**
- Driven by a strong personal sense of integrity and upholds exemplary quality standards
- Prepares thoroughly, takes responsibility, uses initiative, and is self-reliant to ensure work progresses to the fullest extent possible
- Hardworking and diligent with a keen understanding of client demands
- Demonstrates composure when dealing with difficult situations

**Personal Impact**
- Uses complex, coordinated influencing/negotiation strategies, adapted to people, organizations, and/or the situation, e.g. networks
- Leverages direct reports to facilitate increased collaboration across the organization
- Builds partnerships based on a common agreement that acknowledges individual differences but creates a new commonality beyond root belief large-scale
- Creates a positive impression at all times; develops relationships through collaboration and reciprocity
- Negotiates to achieve mutually satisfactory outcomes; shows good judgment on when to stand strong and when to compromise
- Invests in, nurtures, and builds a network of productive relationships

**Humanity**
- Respectful to others, regardless of their position, and earns the respect of others by being transparent
- Has care and concern for others and a genuine interest in others as people
- Treats delicate or confidential issues with discretion

**Why Join Us?**

Baker McKenzie is a truly global law firm. Founded in 1949, we advise many of the world's most dynamic and successful business organisations through our 13,200 people in 74 offices in 45 countries. Yet big does not mean impersonal. We work hard to ensure that everyone knows their role and has the support they need to perform it to the highest standard. Our culture encourages this - how we work, think and behave in a collaborative and fulfilling way.

In London you will be part of a 1,000 person office, which is also our largest office globally. Originally opened in 1961, Baker McKenzie London is well established in the UK as a leading international law firm and is regularly involved in some of the country's most high-profile legal matters. We can offer you the work, pride and experience of being part of a leading l

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