Junior Practice Assistant
6 months ago
Farrer & Co is synonymous with the highest quality legal advice and service.
We advise individuals, families, businesses, financial services, educational and not-for-profit organisations on every aspect of the law, wherever the need arises. From our offices in London we work with trusted professionals around the world to deliver a seamless international service.
Our clients present us with complex and varied challenges. Whether that's a complicated family trust issue, a multinational corporate transaction, or an emerging threat to their reputation, they need clear thinkers who can advise on the best solutions, fast thinkers when speed is of the essence and agile thinkers who can produce a fresh approach to get the job done. That's why they choose us.
Our clients value our in-depth knowledge, technical excellence and diversity of disciplines. But what really binds our long-standing relationships with them is our approach: pragmatic, plain speaking and always steadfast in our values, which we hold dear. Values which mean we gain our clients' trust, always strive to do the right thing, and aim for the best results for them.
Superb client service sits at the heart of everything we do. We are modern lawyers with timeless values.
- The TeamThe Contentious Trusts & Estates team specialises in trusts and estates disputes. The team’s work breaks down into big ticket trust disputes usually international and substantial probate disputes / inheritance act claims, usually domestic. These cases are usually high value complex and document heavy.
- ScopeThe contentious trusts and estates team is recruiting for a Junior Practice Assistant on a permanent basis.
- Responsibilities**Organisational Support**
- Has an awareness of PA and Fee Earners' workloads and assists them to plan ahead.
- Assists Fee earners and PAs in monitoring critical dates on matters.
**Client Relationship and Business Development**
- Provides excellent service to clients, fee earners and colleagues, in a timely and professional manner, presenting a positive image of the Firm at all times.
- Understands and uses InterAction effectively to support fee earners’ BD efforts including recording business development meetings in InterAction as required.
**Document Production**
- Produces typed work accurately and in accordance with the firm’s house style.
- Makes effective use of the Document Management System.
- Creates new documents from the Firm’s templates, using contact data from InterAction where appropriate.
- Proof-reads all documents for spelling, grammar and sense, querying wording where appropriate.
- Assists in the production of ebundles where required.
**IT Skills/Systems**
**File Management**
- Ensures that files within the case management system are kept in good order so that documents can be easily accessed.
- Works in accordance with the department protocol in relation to e-filing.
- Works with Fee Earners and other PAs to maintain regular file management, ensuring all files are closed and archived, as appropriate, and a risk assessment having been undertaken.
- Keeps accurate records of all files sent to off-site storage via Records.
**Financial Risk Management**
- Sets up conflict searches for review by fee earners, correctly identifying the appropriate classification for each entry, seeking guidance where necessary.
- Prepares bills (including bill narratives if required) and covering letters to client, as required by fee earners.
- Deals with time-recording matters for Fee Earners as required (for example, to record holiday absence).
- Person Specification- Has excellent timekeeping and prioritises work effectively.
- Is flexible, reliable, co-operative and has a professional approach to work.
- Works as a positive, friendly and helpful team player.
- Communicates in a positive and constructive manner.
- Interacts in good faith and demonstrates effective listening.
- Recognises, respects and honours client confidentiality at all times.
- Special aspectsHappy to talk flexible working. This role is suitable for individuals looking to work full time. Flexible working patterns will be considered within the firm’s agile working framework.
The hours of work for this opportunity are 09:30am-5:30pm but it is essential to be committed, flexible and prepared to work beyond the normal office hours when necessary and in response to client demand.
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