Facilities Administrator Apprentice

2 weeks ago

Portsmouth, United Kingdom Peta Ltd Full time

**About The Role**:
Are you hard working, reliable and willing to learn? Do you have an interest in the travel and tourism industry and see yourself progressing in a supportive facilities department? Look no further than the Facilities Administrator Apprentice position at Brittany Ferries.

PETA Ltd are proud to be working with Brittany Ferries to recruit a dedicated and confident Facilities Administrator Apprentice. The Apprentice will be working in a team to provide a reliable, quality service to meet the needs of clients and customers.

**Training to be provided**:
Level 3 Business Administrator Apprenticeship Standard. You will complete a 15-month apprenticeship which includes 12 days at the PETA training centre in Cosham. You will be supported every 6 weeks with visits from your PETA Learning & Development Coach.

**About the role**:
The Facilities Administrator will be responsible for the following duties:

- Execution of administrative tasks including but not limited to, staff benefits; keeping insurance policy details up-to-date (relating to company vehicles in particular); and making the processing of orders and invoices efficient for the company’s suppliers
- It is the norm for new tasks to be introduced to Administrator workstreams
- Provision of information on staff benefits on the intranet: Connect
- Printing of passenger documents and ships emergency cabin-key sets
- Stock control of office items
- Provision of business travel arrangements as needed by BAI UK employees
- Provision of pool car bookings and liaison with Facilities Assistants to ensure vehicles are checked and ready for employee use
- Administration of meeting room and individual office bookings
- Keeping bookable rooms and offices in good order and preparation for use on the day
- Provision of entry / exit management of colleagues and visitors
- Administration of deliveries in and mail out
- Provision of first point of contact in the event of problems with / queries about the office buildings and facilities
- Provision of minute-taking at meetings relating to the Staff Consultative Committee; Health, Safety & Environment; the Staff Social Events Committee

**What are the career prospects at Brittany Ferries?**

**Essential Skills**:
It is essential that the Facilities Administrator has the following skills and personal qualities:

- Good, positive team player
- Clear, confident communicator
- Able to self-organise and prioritise workstreams
- At ease handling confidential information
- Confident use of Word and Excel to a good level
- At ease learning how to use a variety of administrative systems and processes
- Good eye for detail / problem-solver
- Flexible approach to work
- Excellent external and internal customer service
- GCSEs in maths and English with at least a grade C / 4 are required

Due to the health and safety restrictions on site at Brittany Ferries, we can only accept applicants who are 18 years or over.

**About Us**:
We are a French company, with UK team numbers around 300, working in both large customer-facing teams and in smaller specialist and support teams such as holiday services, marketing, accounts, and administration, learning and development, IT and digital.

With fleet renewal and company transformation programmes currently underway, it’s an exciting time to join Brittany Ferries. Founded over 50 years ago by enterprising French farmers to transport their produce to the UK, we now operate on 14 routes with a fleet of 12 vessels and offer an attractive selection of holiday products as well as crossings for cars and freight vehicles.

**Company Benefits**:

- Well-being hub
- Access to counselling
- Discounts with thousands of retailers
- Free car parking
- Flu jab voucher
- Discounted travel with Condor, Hover travel, Isles of Scilly Steamship Company and Wightlink
- NEST pension scheme
- Onboard staff discount available - Whenever you travel on our ships, you are eligible for a 15% discount on hot food and drinks on production of your company ID pass

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