Purchase Ledger

3 weeks ago

Aberdeen, United Kingdom Nicol of Skene Full time

Nicol of Skene, a leading Civil Engineering and Multi-Utility Contractor in the North-East of Scotland, are looking for a Purchase Ledger / Office Administrator to join our growing team.

This is a fantastic opportunity for an articulate, diligent individual with a can-do attitude.

The main purpose of this role will be to process a high volume of purchase ledger invoices in an accurate and timely manner. You will also be responsible for acting as the first point of contact for visitors and undertake administrative duties.

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Accounts / Purchase Ledger duties include:

- Process and check a high volume of purchase invoices in an accurate and timely manner, adhering to month end deadlines.
- Process and enter goods received notes
- Correctly match invoices against the purchase order/goods received notes
- Obtain invoice approval and authorisation, where applicable
- Work to maintain Job Costing System
- Maintain the query file and liaise with Suppliers to resolve issues
- Filling of purchase invoices and goods received notes
- Ensure targets set by Senior Management are achieved and Line Manager updated on progress
- Assist Accounts Administration as and when required
- Provide holiday cover for Accounts Administrator
- Assist raising purchase orders for hired plant and materials

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Office Administration duties include:

- Welcome visitors to the company in a friendly and professional manner
- First point of contact for answering all telephone calls and directing to the correct person
- Keep reception areas, meeting rooms and back vestibule organised and presentable.
- Maintain stationery, kitchen and photocopier supplies levels
- Organise the booking of meeting rooms and arranging refreshments and catering as and when required
- Book accommodation as and when required
- Provide Ad-hoc administration support to various departments as and when required
- Collate and distribute relevant paperwork received from site personnel
- Responsible for organising and distributing incoming and outgoing mail
- Take responsibility for relevant aspects of OH&S management system and assist QHSE Systems Manager in improving OH&S performance and promoting compliance throughout the Company
- Participate in internal and external audits as required
- Support and assist all staff members with IT and mobile phone queries

Working Pattern:

- Contract Type - Permanent, Full-time
- Hours of work - 9.00am to 5.00pm (37.5 hours per week, Monday to Friday)

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**Benefits**:

- Excellent remuneration package
- Private Health Care
- Pension
- Employee Assistance programme
- Good working environment

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This is a fantastic opportunity for a proactive and hardworking individual to join a busy and fast-paced environment.

Only applicants who have the Right to Work in the UK will be considered at this time and no sponsorship will be offered.
- REQUIREMENTS: - Previous experience working within an Accounting team
- Numerate
- Familiarisation with Sage Line 50 advantageous
- Previous Purchase Ledger experience essential
- Previous administration experience essential
- Strong IT skills including Microsoft Office
- Excellent communication skills
- Ability to work well in a team as well as able to work on own initiative
- Pro-active with a can-do attitude
- Good organisational and time management skills
- Be flexible and have an enthusiastic approach and show willingness to learn

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