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Administration Coordinator

3 months ago

Chertsey, United Kingdom Hanwha Vision Europe Full time

Starting salary stated but negotiable depending on experience.

**Responsibilities**:

- To provide support to the Head of Administration on new and ongoing company projects, compile and review budgets, research suppliers/contractors, liaise with vendors and track projects, monitoring and reporting on progress
- To assist in the administration and organisation of the Company Car Fleet, both in the UK and across Europe.
- Coordinating with drivers within the fleet to ensure accurate mileage records are kept, as well as requesting and keeping track of accident and damage reports.
- Administer contracts for mobile communications across all territories.
- Support employees in the booking, coordination and management of Business Travel where required.
- Coordinate the management of the company’s generic mailbox, allocating leads and following up on queries.
- To support the Administration team reporting and cost tracking functions across all areas of spend, highlighting anomalies or missed invoices.
- To administer all Health and Safety initiatives across all European regional offices, including the upkeep of detailed records and keeping track of tasks for completion.
- To assist in the coordination and introduction of a new employee to the business, working closely with other members of the team and the HR team.
- Provide 1st line basic IT support to employees across Europe (all training provided).
- To provide “Reception” cover during periods of absence, such as lunch cover and annual leave
- To display an alignment with company values including passion, integrity, honesty and respect
- Performing miscellaneous job-related duties as assigned by the Business Process Manager / Head of Administration

**Requirements**:

- Proven experience as an administrative assistant or relevant role
- Proficient in Microsoft Office tools (Word, Excel, Powerpoint)
- Excellent phone etiquette and strong communication skills
- Strong organizational skills with the ability to multi-task
- Attention to detail and problem-solving skills
- Ability to prioritize tasks and meet deadlines
- Knowledge of office management systems and procedures
- Data entry skills with a high level of accuracy
- Ability to operate standard office equipment (e.g. computer, printer, scanner)
- Familiarity with basic accounting principles is a plus

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Reference ID: ADMINNOV2023

**Salary**: From £28,000.00 per year

**Benefits**:

- Life insurance
- Referral programme

Schedule:

- Monday to Friday
- No weekends

Supplemental pay types:

- Bonus scheme

Application question(s):

- Will you now or in the future require sponsorship for employment visa status?

**Education**:

- Diploma of Higher Education (preferred)

**Experience**:

- Administrative experience: 2 years (preferred)
- Fleet management: 1 year (preferred)
- Health & Safety: 1 year (preferred)
- 1st line IT support: 1 year (preferred)

**Language**:

- English (preferred)
- Korean (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work authorisation:

- United Kingdom (required)

Ability to Commute:

- Chertsey (required)

Work Location: In person

Reference ID: ADMINNOV2023