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Administrative Coordinator
2 months ago
We are seeking a highly organized and communicative individual to join our team as a Receptionist at Drumgrange Ltd. As the first point of contact for visitors, customers, and employees, you will be responsible for creating a positive and professional impression of our business.
In this office-based role, you will ensure the smooth running of our front desk, coordinate key administrative functions, and maintain a high standard of service throughout the office. You will also play a key role in managing meeting rooms, handling travel arrangements, and supporting various departments with general administrative tasks.
This role offers a great opportunity to contribute to different areas of the business, with a focus on communication, organization, and efficiency. If you enjoy working in a varied role where no two days are the same, this could be the perfect fit for you.
Key Responsibilities- Manage incoming calls with professionalism and direct them to the right departments efficiently.
- Greet visitors and customers, ensuring all security protocols are followed. Work with our Security Controller to manage classified documents and maintain the classified registry (training provided).
- Act as Point of contact for contractors requiring access to the site.
- Oversee the setup, maintenance, and clearing of meeting rooms. Coordinate lunch orders and deliveries as needed.
- Assist employees with administrative tasks and manage daily mail distribution across the business.
- Handle enquiries promptly and professionally.
- Maintain and manage stock levels of stationery and consumables as well as other orders for the office.
- Assist with raising purchase orders and invoices, as well as supporting the Finance Team with inputting data into financial reports.
- Book national and international travel and accommodation when required.
- Manage bookings for the company pool car and oversee fuel card administration.
- Assist with procurement processes as required.
- Excellent attention to detail.
- Ability to communicate effectively.
- Good people skills – both face to face and on the telephone.
- Excellent organizational skills – must be unphased by dealing with a number of different customer meetings in one day whilst covering reception and handling phone calls.
- Must be confident using Microsoft Office (Word and Excel as a minimum).
- Must be a UK national as you will need to gain security clearance to help with security admin.
- Must be able to work under your own initiative and to prioritize your workload.
- Previous experience in a receptionist or office administration role.
- Use of SAGE 200 would be beneficial but not essential.
- NVQ/SVQ Level 1 - 4 Business Administration or Customer Service.
- GCSE in Maths & English.
- Full engineering lifecycle with optional career path: Choose the direction of your career.
- Paid overtime or time off in lieu: Gain up to 24 additional paid days off per year or boost your salary with an authorized single-time overtime.
- Flexible working: We operate around the core working hours of 09:30 – 12:00 & 14:00 – 16:00.
- Role-specific allowances: Subject to individual projects and roles.
- Holiday entitlement: 24 days per annum, plus public holidays. These are pro rata for part-time roles. A Christmas closedown occurs for most roles from 24th December – 2nd January, utilizing your holiday entitlement.
- Pension scheme: 14% total pension made up of 7% contribution from the Employer, matched with 7% from the employee.
- Private medical care: Access a network of 50+ private clinics and hospitals nationwide.
- Training and upskilling: We are committed to your continuous personal and professional development meaning that you have the opportunity to gain additional skills and qualifications.
- Monthly Payment Schemes: Save money on a new bicycle and cycling accessories and get fit too.
- Company tech: Salary loans to purchase laptops, mobiles, and home office equipment.
- Relocation package: Available to selected candidates needing to relocate within easy travel distance of one of our offices - In line with HMRC guidelines - spend less time travelling and more time living.
We welcome candidates from all backgrounds and particularly from sections of the community who are currently underrepresented within our industry, including women, ethnic minorities, people with disabilities and LGBTQ+ individuals. Please be aware that many of our roles will be subject to both security and export control restrictions. These restrictions mean that factors including your nationality, any previous nationalities held, and your place of birth may limit the roles you can perform in our organisation.
Please - no recruitment agencies at this time, thank you.
