Examinations Officer

4 weeks ago


Portsmouth, United Kingdom Castle View Academy Full time

**Salary**

£30,000 per annum (FTE) Pro-rata £26,550

**Contractual hours**

37.5

**Basis**

Part Time

**Region**

Portsmouth

**Job category/type**

Support Staff

**Date posted**

26/02/2024

**Job reference**

REQ000761

The main duty of the Examinations Officer & Data Assistant is to ensure the efficient and smooth running of all aspects of examinations, including internal mocks, end of year and external exams for Castle View Academy. The post holder will be required to attend regular planning/briefing meetings with the Vice Principal and Data and Examinations Manager as appropriate and will have line management responsibility for the Exam Invigilators.

Exams experience is an advantage however full training will be provided.

**Harmonisation of Exams Policy and Process**
- Compliance of the JCQ regulations
- Production and ongoing maintenance of any written policies/processes required by the JCQ Regulations
- Administration of the Academies Examinations policy

**Line Management of Exams Invigilators**
- Responsible for recruitment of invigilators
- Responsible for the induction and on-going training of invigilators
- Responsible for the organisation and deployment of invigilators

**Mock Examinations**
- Construct all examination timetables, organise exam rooms, seating plans and distribution of papers.
- Construction of invigilation timetables
- Be on call during examinations to ensure proper conduct and deal with any issues that arise.

**External Examinations**
- Ensure the correct submission of unit entries where required.
- Organise the administration of all coursework tasks, module tests, etc. in conjunction with Subject Leaders
- Communicating, liaising with Exam Boards and Subject Leaders as required - dealing with letters, syllabuses, regulations, circulars etc.
- Supervise the completion and despatch of all coursework/non-examined assessment marks
- Packing and despatch of all coursework samples to moderators ensuring that the correct paperwork is completed in all cases
- For speaking tests, arrange for external examiners to conduct the tests if required
- Collation of information to produce a composite examination timetable for students
- Ensure the submission of entries to the relevant Boards via A2C, and send amendments as required
- To sort out clashes and make appropriate provision for students
- Communicate details of entries and seating arrangements to students
- Arrange for appropriate fees to be paid to the Exam Boards by the Finance Department
- To be responsible for examination stationery

**During Examinations**
- Be in attendance at the beginning and end of all examinations to ensure entry and exit of students is in line with examination board regulations
- Receives checks and stores securely all examination papers, stationery and associated items
- Organise examination rooms, seating plans, invigilation timetable, and distribution of papers
- To report any occurrences of actual or suspected malpractice to the Vice Principal and gather the relevant reports and evidence
- At the end of each examination, check the scripts, pack, and label and ensure dispatch
- Completion of validated special consideration forms

**After Examinations**
- Be in attendance on the day the centre is notified of results, to produce the relevant statistics and make arrangements for distributing results
- To set out the collection points for students to collect their exam results from and assist with collating the results slips into envelopes ready for collection
- To deal with any queries and appeals that may occur when the examination results have been issued.
- To provide an Examination Results Service as defined in the Exam Policy
- To retrieve costs of examination entry from absentees and arrange for re-marks, reports and queries about exam results from the examination board
- To undertake an analysis of examination results when the centre is notified, and to inform the head as soon as administratively possible
- Liaise with the Data and Examinations Manager and Principal re. tables checking and identifying which late joiners are to be included in performance measures

**Other External Examinations**
- Administer any other external examinations that may be required, in accordance with the regulations thereof and in the same way as for GCSE exams

**Other Internal Assessments**
- Order papers and arrange for invigilators if required
- Construct all examination timetables, organise exam rooms, invigilators, seating plans and distribution of papers
- Liaise with the Senior Leadership Team
- Assist with administration of tests
- Arrange mop-up sessions for absentees
- Ensure all new students have undertaken internal assessments within a reasonable time of their joining date
- Ensure results when received are fed onto the Data and Examinations Manager for processing

**End of Year Exams**
- These should be operated in the same way as mock exams including choice of venue wherever possible
- Construct a



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