Administration Assistant

1 month ago

Birmingham, United Kingdom UK Health Security Agency Full time

**Grade and Salary**: AO (Outer) £20472 - £22377

The laboratory in Birmingham is a UK Health Security Agency (UKHSA) microbiology laboratory and is in partnership with University Hospitals Birmingham Trust (UHB). The microbiology partnership provides comprehensive microbiology services and specialist services to Birmingham Heartlands Hospital, Good Hope Hospital in Sutton Coldfield, Solihull Hospital and general practitioners throughout the area.

**Your main duties would be**:

- Provide a comprehensive secretarial/administration service, organising and making arrangements, typing and distribution of documents and reports, recording information and filing and ensuring that all information and documentation is produced to expected standards of performance and according to agreed timescales.
- Proactively manage diary commitments by liaising with others, internally and externally, ensuring that all the required preparation is accurate and available and that the Team are briefed on any difficulties, problems or issues.
- Build and maintain constructive relationships with others, within Public Health England and externally in order to improve the effectiveness and efficiency of services
- Be fully conversant with all required electronic systems for correspondence, including specialist computer systems associated with the management of the service including Share point and NHS.net
- Prioritise work, and take appropriate steps to manage incoming and outgoing requests for action and/or information, including follow up, according to agreed timescales.
- To use own initiative in prioritising workload to ensure deadlines are met. When appropriate, propose changes to working practices to maximise efficiency/effectiveness of role.
- To produce copy/audio typing of correspondence, reports, presentations and spread sheets.

UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.

MAIN DUTIES AND RESPONSIBILITIES

You would handle all correspondence, including opening, redirecting, distribution and drafting of replies to all mail and be responsible for day-to-day diary management, including arranging, co-ordinating meetings and resolve conflicting diary appointments.

You would be required to produce a weekly diary of designated staff. The postholder would be responsible for preparing and distributing reports, agendas and associated papers, together with photocopying and collating papers as required.

You would arrange high level often sensitive meetings as required, ensuring that all concerned are notified of the time, date and venue of meeting, prepare and circulate agendas and minutes. Ensuring equipment required for meeting is available. Arrange teleconference as appropriate. Organise and co-ordinate off site meetings.

You would be required to ensure the team is fully briefed and prepared by having appropriate documentation when attending meetings. To maintain a comprehensive, up-to-date and accurate filing system, including a confidential bring forward system.

You would receive visitors to the department as necessary and provide appropriate assistance.

You would be required to organise and plan UK and overseas travel for conferences and meetings including making train, flight and hotel reservations.

Please note, as part of the selection process, you may be asked to prepare to deliver a presentation or take a test.

Selection process details

**STAGE 1 - APPLICATION & SIFT**:
If you are successful at this stage, you will progress to an interview.

STAGE 2 - INTERVIEW

This competition will involve an interview either by video or face to face.

Please note that you may be required to undertake in a test or presentation at interview.

Your Statement of Suitability should outline your skills, experience, and achievements, providing evidence of your suitability for the role, with reference to the essential criteria (outlined in the person specification section).
- Seeing the Big Picture
- Communicating and Influencing
- Working Together
- Delivering at Pace
- Adaptable
- Efficient
- Organised
- Responsible

**Expected Timeline**:
**Interviews**: TBC

  • Administration Assistant

    2 days ago

    Birmingham, United Kingdom Bell Cornwall Recruitment Full time

    Administration Assistant Birmingham £20,000 - £23,000 Ref: NT/BCR/10169 Are you an administrator with experience and looking for a step up? Our clients are looking for an Administration Assistant who is comfortable working in an office 5 days a week. The Role: - Preparing letters, reports and correspondence for clients ans colleagues - Onboarding new...

  • Administrative Assistant

    1 month ago

    Birmingham, United Kingdom Trinity Group Full time

    **Administrative Assistant**: This role is essential for keeping our office running smoothly, supporting our team with various administrative tasks such as scheduling, organising documents, and handling communications. Part Time Birmingham - UK Are you results-driven and looking to jump start your career in an ever-growing industry where you are in control...

  • Administrative Assistant

    1 month ago

    Birmingham, United Kingdom The Salvation Army Full time

    **Please note; this is a Fixed Term position until 28 June 2025 (with possibility of extension)** **Working hours**:Monday to Friday - Maximum 35 hrs per week (Shifts as detailed: 9am - 5pm or 12pm - 10pm) **Interview date**: To be confirmed One of the UK’s most inspiring and best known faith-based organisations is looking for meticulous...

  • Administrative Assistant

    5 days ago

    Birmingham, United Kingdom Pound Fabrics Full time

    Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our daily operations and ensuring efficient administrative processes. This is a great opportunity for someone who thrives in a fast-paced environment and enjoys working with a...

  • Administration Assistant

    1 month ago

    Birmingham, United Kingdom Glu Recruit Full time

    **Ref: 531** **Role: Administration Assistant** **Salary: Depending on experience level** **Working pattern: Hybrid - minimum of 3 or 4 days in the office** **Hours: 9am-5pm Monday to Friday** **Location: Birmingham** Our client is looking to recruit an Administration Assistant in their busy Plot sales team department at their Birmingham office. This...

  • Administrative Assistant

    1 month ago

    Birmingham, United Kingdom John M Hayes Partnership Ltd Full time

    One of the country's largest firm of costs lawyers and law costs draftsmen is looking to recruit an Administrative Assistant to work from the Birmingham branch for **37 hours per week.** The role will involve supporting both the Birmingham and Manchester offices, but will be based in the Birmingham office. It is an office based role, but there is potential...

  • Administration Assistant

    4 weeks ago

    Birmingham, United Kingdom NO 8 Chambers Full time

    Administration Assistant - Suited to a recent school/college leaver - You will be working in busy office located in Birmingham City Centre. Good communication and literacy skills are essential. Basic administrative skills. Computer literate desired but not essential as training will be given. Excellent telephone manner. Smart appearance. Salary -...

  • Administration Assistant

    3 days ago

    Birmingham, United Kingdom Bell Cornwall Recruitment Full time

    **Administration Assistant** **Junior Barristers Clerk** **£20,000 - £25,000** **Birmingham** Bell Cornwall Recruitment have a rare and exciting opportunity for an Administration Assistant / Junior Clerk to join an established Chambers in Birmingham City Centre. If you are looking to pursue a career within a Chambers or professional setting, this...

  • Assistant Administrator

    2 days ago

    Birmingham, United Kingdom Cookes Furniture Ltd Full time

    Key Tasks - Day to day administrative support for the Accounts function - Purchase ledger transaction processing and administration - Sales ledger posting of receipts and allocations - Assisting with bank reconciliation - Assisting with month end routines - Support with other accounts and general administration tasks as required - Dealing with customer calls...

  • Administration Assistant

    2 days ago

    Birmingham, United Kingdom Sikh Channel TV Full time

    Job Title: Administrative Assistant Company: Sikh Channel TV Location: Birmingham - West Midlands Position Type: Full-time About Sikh Channel TV: Sikh Channel TV is a dynamic and rapidly growing media organization dedicated to promoting Sikh culture, spirituality, and community engagement. As a leading television channel, we strive to provide informative...

  • Administrative Assistant

    1 month ago

    Birmingham, United Kingdom Hire-online Full time

    **Administrative Assistant** Permanent, Flexibility required (Monday to Friday - May be required to work some weekends) We are seeking to appoint a talented and highly motivated Administrative Assistant to join our company which caters for adult with learning disabilities. You will be an important member of our team and have a positive approach in this key...

  • Administrative Assistant

    2 weeks ago

    Birmingham, United Kingdom Swi-tch Full time

    Job Overview: The Administrative Assistant will support the General Manager by handling a variety of administrative tasks including data input, compliance monitoring, financial documentation, and research. This role is ideal for an individual with strong organisational skills, a good grasp of numbers, and a keenness to learn and grow within the company. ...

  • Administrative Assistant

    2 weeks ago

    Birmingham, United Kingdom Swi-tch Full time

    Job Overview: The Administrative Assistant will support the General Manager by handling a variety of administrative tasks including data input, compliance monitoring, financial documentation, and research. This role is ideal for an individual with strong organisational skills, a good grasp of numbers, and a keenness to learn and grow within the company. Key...

  • Administrative Assistant

    4 days ago

    Birmingham, United Kingdom Swi-tch Full time

    Job Overview: The Administrative Assistant will support the General Manager by handling a variety of administrative tasks including data input, compliance monitoring, financial documentation, and research. This role is ideal for an individual with strong organisational skills, a good grasp of numbers, and a keenness to learn and grow within the company.Key...

  • Administrative Assistant

    2 weeks ago

    Birmingham, United Kingdom Swi-tch Full time

    Job Overview: The Administrative Assistant will support the General Manager by handling a variety of administrative tasks including data input, compliance monitoring, financial documentation, and research. This role is ideal for an individual with strong organisational skills, a good grasp of numbers, and a keenness to learn and grow within the company.Key...

  • Administrative Assistant

    2 weeks ago

    Birmingham, United Kingdom Swi-tch Full time

    Job Overview: The Administrative Assistant will support the General Manager by handling a variety of administrative tasks including data input, compliance monitoring, financial documentation, and research. This role is ideal for an individual with strong organisational skills, a good grasp of numbers, and a keenness to learn and grow within the company.Key...

  • Administrative Assistant

    2 weeks ago

    Birmingham, United Kingdom Swi-tch Full time

    Job Overview: The Administrative Assistant will support the General Manager by handling a variety of administrative tasks including data input, compliance monitoring, financial documentation, and research. This role is ideal for an individual with strong organisational skills, a good grasp of numbers, and a keenness to learn and grow within the company.Key...

  • Administrative Assistant

    1 week ago

    Birmingham, United Kingdom Swi-tch Full time

    Job Overview: The Administrative Assistant will support the General Manager by handling a variety of administrative tasks including data input, compliance monitoring, financial documentation, and research. This role is ideal for an individual with strong organisational skills, a good grasp of numbers, and a keenness to learn and grow within the company. ...

  • Administrative Assistant

    1 week ago

    Birmingham, United Kingdom Swi-tch Full time

    Job Overview: The Administrative Assistant will support the General Manager by handling a variety of administrative tasks including data input, compliance monitoring, financial documentation, and research. This role is ideal for an individual with strong organisational skills, a good grasp of numbers, and a keenness to learn and grow within the...

  • Administrative Assistant

    2 weeks ago

    Birmingham, United Kingdom Swi-tch Full time

    Job DescriptionJob Overview: The Administrative Assistant will support the General Manager by handling a variety of administrative tasks including data input, compliance monitoring, financial documentation, and research. This role is ideal for an individual with strong organisational skills, a good grasp of numbers, and a keenness to learn and grow within...