Administrative Assistant

3 weeks ago

Birmingham, United Kingdom Hire-online Full time

**Administrative Assistant**

Permanent, Flexibility required (Monday to Friday - May be required to work some weekends)

We are seeking to appoint a talented and highly motivated Administrative Assistant to join our company which caters for adult with learning disabilities. You will be an important member of our team and have a positive approach in this key role. This is a superb opportunity for a creative and innovative Administrative Assistant, who has enthusiasm, drive and dedication to unlock the companies personal potential.

**Key responsibilities include**:

- Undertake reception duties, acting as the first point of contact in response to telephone and face to face enquiries, promptly passing on messages as required.
- Maintain SFBB compliance
- To ensure compliance of the Companies safeguarding and security arrangements/procedures.
- Administer basic first aid/medicine as required.
- Be required to provide some care & cover breaks on some occasions
- Undertake general financial administration such as processing orders, collecting moneys and undertake basic book keeping, such as for petty cash.
- Provide administrative support for meetings, including taking notes and meeting minutes
- To support company leaders in monitoring service user admissions such as daily records, forms & care plans
- Maintain confidential staffing records, including inputting overtime and absence information.
- Manage and check the recruitment process in line with company policy
- Completion of appropriate documentation to ensure that contractual and payroll information is produced and accurately maintained.
- To co-ordinate the sickness absence process, including identifying triggers and conducting return to work meetings with staff that have been absent from work.
- Participate in the induction of new staff, ensuring mandatory training is complete.
- Monitor probationary periods in liaison with the line manager.

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