Patient Pathway Coordinator

3 weeks ago

Sheffield, United Kingdom TotallyPLC Full time

**About the Role***

As Patient Pathway Coordinator, you will be the point of contact for all administrative issues relating to patients’ pathway of care. The post holder will work as part of a multi-disciplinary team and will provide expertise in the proactive management of the patient pathway from referral to discharge, ensuring the entire pathway is managed smoothly.

The post holder will ensure high levels of patient and clinician satisfaction by being an accessible, customer focused and knowledgeable point of contact. To provide a consistent approach across the organisation, using Standard Operating Procedures (SOPs) to ensure that functions of the role are carried out correctly within given timescales.

‘Totally seeks to improve healthcare outcomes for all through the delivery of exceptional health and wellbeing services.’

**Your Day to Day***

**Outpatient Pathway**

***
- Process and log all referrals, including paper and eRS
- Schedule new and follow up appointments, ensuring that capacity is proactively and efficiently used. This includes booking patients into the right clinic to ensure that they are seen by the most appropriate clinician first time and for subsequent follow ups
- Ensure that any diagnostics and investigations that are required as part of the patient pathway have been requested and that the results are available for consultations. This will include those that are carried out at other Hospitals.
- Co-ordinate appointments and procedures at other hospitals and organisations, where the pathway requires input from these
- Ensure outcomes of clinic attendance have been accurately recorded on the PAS, including offsite clinics.
- Reschedule outpatient clinics as requested - to be done in line with waiting time targets
- Ensure all letters are processed in accordance with SOP
- Liaise with patient records staff, clinical colleagues, other admin teams and other organisations to ensure all medical notes, referral letters, results and discharge summaries are available for outpatient appointments and consultations.
- Ensure clinics are appropriately prepped with all necessary documentation and any equipment required.

**Pathway Tracking**

***
- To use the 18-Week Referral to Treatment (RTT) to manage all outpatient and elective patient journeys
- Lead on the validation of the RTT Patient Tracking List (PTL). Investigate and take the appropriate action where pathways are incomplete to ensure that patients are receiving timely treatment and information is robust.
- To be responsible for identifying and escalation any issues to the Director of Operations which compromises delivery of the 18-Week RTT pathway, e.g. lack of capacity either in outpatients or theatres
- Ensure inter-provider transfers are timely and that the appropriate paperwork has been completed and sent or received
- Liaise with internal and external colleagues to share patient pathway and diagnostic information.
- Manage and monitor outpatient and theatre scheduling making best use of capacity
- Ensure the organisation’s systems are updated with patient pathway status information and that data quality is maintained
- Proactively manage the pathway to avoid breaches and take steps to resolve any issues

**Inpatient Pathway (Specialty Specific)**
- Ensure that the organisation’s agreed standard of service is delivered to patients requiring elective admission to specialty
- Ensure details of patients to be admitted are entered onto the PAS, recording accurate information
- Schedule elective admissions, contacting patients offering them a choice of admission dates and agree with them the date of admission
- Act on outcome of pre-operative assessments in timely manner
- Ensure that appropriate tests and investigations are arranged and completed, with results available before surgery
- Liaise with theatres to ensure that specialist equipment is available where needed and that theatre slots are utilised appropriately. Ensure ward, surgery areas and clinical teams are aware of patients who have been booked in for surgery and any special requirements for the admission
- In line with departmental protocols, communicate basic clinical information to patients relating to their procedures and treatments, ensuring appropriate distribution of patient information

**General Administrative**
- Use IT systems and specialty databases to ensure relevant and accurate information is recorded.
- Investigate patient DNAs, communicating the results to the consultants and managers as appropriate
- Cancellations - communicate details to the clinician ensuring all information is available.
- Ensure healthcare records are tracked to the correct location
- Handle post according to SOP
- Manage consultant diaries in accordance with SOP
- Undertake general typing duties e.g. references, medical reports
- Provide cross cover within specialty/admin team
- Attend meetings for service development initiatives as required
- To be able to contribute to s

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