Subcontracts Specialist

7 months ago

Aberdeen, United Kingdom Petrofac Full time

**Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.**

We design, build, manage, and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs and planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

**_ Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?_**

**_ Petrofac is seeking a Subcontracts Specialist (PAYE) contract position for 12 months based in Aberdeen, UK._**

**JOB TITLE: Subcontracts Specialist**

**KEY RESPONSIBILITIES**:

- Development of subcontractor strategy papers.
- Support asset transitions, including strategy development and negotiation of back-to-back subcontracts in the transition timeframe.
- Develop the subcontractor's asset plan, ensuring that it is delivered, and any tendering activity as required.
- Prepare, draft, issue, and manage Invitation to Tender (ITT) packages, including management of the clarification process, expediting responses, preparing formal commercial evaluations of bids, and recommending awards.
- Prepare, issue, & negotiate approved contracts and contract amendments with selected subcontractors.
- Maintain and log all contract change authorizations and amendments.
- Where appropriate, liaise with client and Asset Solutions stakeholders in the UK for legal, tax insurance, and compliance to obtain their input into subcontracts.
- Negotiate contract terms with suppliers in line with Petrofac Best Practices and prepare justification for any significant exceptions for senior management approval.
- Ensure any agreed-upon contractual position is approved in line with the delegation of authority matrix.
- Where appropriate, ensure that the contract terms are drafted to ensure full back-to-back coverage.
- Prepare & review contract approval paperwork (SSJ, RRC, BURRC, and Tender Board paperwork) in support of ITT’s and awards.
- Gain a full understanding of company procedures and processes and follow these principles in all aspects of the role.
- Support operations managers, project managers, technical authorities, and contract sponsors in presenting the subcontractors’ position to suppliers and advising on their subcontractual rights and obligations.
- Develop standard ITT and contract templates for differing categories of activities.
- Lead and promote a performance culture, including a focus on performance and value creation.
- Assist in the resolution of contractual claims and disputes.
- Contribute to the subcontractor management plan and be responsible for carrying out performance reviews in accordance with the plan.
- Support asset transitions and provide input on the SCM Transition Plan and constricting strategies.
- Support price negotiations with suppliers and bidders to achieve demonstrable price reductions, resolving claims and variations.

**ESSENTIAL QUALIFICATIONS AND Skill**
- A legal bachelor’s degree is preferred.
- Knowledge and experience of onshore and offshore contract terms, including but not limited to: service agreements, rental agreements, purchase agreements, charter parties, and confidentiality agreements.
- Experience in drafting contracts in differing commercial and contractual arrangements
- Ability to work independently and have excellent communication and presentation skills
- Self-starter with the ability to work on own initiative and meet tight deadlines
- Prioritize work to ensure tight deadlines are met
- Proven negotiations skills
- Ability to influence stakeholders
- Experience in a similar role with specific experience of on
- and offshore operations and maintenance subcontracts.

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