Subcontracts Specialist

8 months ago

Aberdeen, United Kingdom Petrofac Full time

**Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.**

We design, build, manage, and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status, or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs, planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

**_ Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?_**

**JOB TITLE: SUBCONTRACTS SPECIALIST**

**KEY RESPONSIBILITIES**:

- Reporting to the Subcontracts Team Lead, the Subcontracts Specialist will manage all sub-contract activities related to Capital Projects and Onshore Construction subcontracts.
- The Subcontract Specialist will work on their own initiative dealing directly with the Clients and all key business stakeholders, to strategize, tender negotiate, execute, and manage the required subcontracts in line with Petrofac best practice.
- The Subcontract Specialist will be required to work with the technical and functional engineers and key stakeholders to develop subcontract templates based on the Petrofac subcontract conditions of contract for use on O&M assets.
- The Subcontract Specialist will also provide support to the procurement teams in all contractual issues raised through the normal supply chain activities.
- Development of subcontracts strategy papers.
- Support asset transitions, including strategy development and negotiation of back-to-back subcontracts in the transition timeframe.
- Develop the subcontracts asset plan, ensuring that is it delivered, and any tendering activity as required.
- Prepare, draft, issue and manage Invitation to Tender (ITT) packages, including management of the clarification process, expediting responses, preparing formal commercial evaluation of bids and recommendation to award.
- Prepare, issue & negotiate approved contracts and contract amendments to selected subcontractors.
- Maintain and log all contract change authorizations and amendments.
- Where appropriate, liaise with Client and Asset Solutions stakeholders in the UK for legal, tax insurance and compliance to obtain their input into subcontracts.
- Negotiate contract terms with suppliers in line with Petrofac Best Practice and prepare justification for any significant exceptions for senior management approval.
- Ensure any agreed contractual position is approved in line with the Delegation of Authority Matrix.
- Where appropriate, ensure that the contract terms are drafted to ensure full back-to-back coverage.
- Prepare & review contract approval paperwork (SSJ, RRC, BURRC and Tender Board paperwork) in support of ITT’s and awards.
- Gain a full understanding of company procedures and processes and follow these principles in all aspects of the role.
- Support operations managers, project Managers, technical authorities, and contract sponsors in presenting the subcontractors’ position to suppliers and advise on their sub contractual rights and obligations.
- Develop of standard ITT and contract templates for differing categories of activities.
- Lead and promote a performance culture, including focus on performance and value creation.
- Assist in the resolution of contractual claims and disputes.
- Contribute to the subcontractor management plan and be responsible for carrying out performance reviews in accordance with the plan.
- Support asset transitions and provide input in the SCM Transition Plan and constricting strategies.
- Support price negotiations with suppliers/bidders to achieve demonstrable price reductions, resolving claims and variations.

**ESSENTIAL QUALIFICATIONS AND SKILLS**:

- Legal bachelor’s degree preferred.
- Knowledge and experience of onshore and offshore contract terms including but not limited to service agreements, rental agreements, purchase agreements, charter parties, confidentiality agreements.
- Experience in drafting contracts in differing commercial and contractual arrangements.
- Ability to work independently and have excellent communication and presentation skills.
- Self-starter with the ability to work under own initiative and meet tight deadlines.
- Prioritize work to ensure tight deadlines are met.
- Proven negotiations skills
- Ability to influence stakeholders.
- Experience in a similar role with specific experience of Capital Projects and Onshore Construction sub

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