Subcontracts Specialist

3 weeks ago

Aberdeen, United Kingdom Petrofac Full time

**Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.**

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

**_Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?_**

**JOB TITLE: SUBCONTRACTS SPECIALIST**

**KEY RESPONSIBILITIES**:

- Provide contracting and procurement support to Asset Operations.
- Assist in the development and documentation of contract specific supply chain Strategies and implement and administer agreed contracting strategy.
- Award and administer all contracts in accordance with the Petrofac procurement procedures and client contract requirements and relevant DOA.
- Coordinate all commercial activities relative to the placement of all project specific contracts and the on-going contractual support thereafter e.g. rate reviews, contract amendments etc.
- Coordinate the preparation and issue of prequalification, invitation to tender, evaluation and contract documents for project specific contracts.
- Identify, develop and deliver financial savings and value creation by supporting the development of contracting strategies for on-going activities liaising with the wider supply chain team.
- Ensure that sub-contract terms and conditions are appropriately drafted and review exceptions proposed by vendors/subcontractors to ensure back to back to back alignment with client and/or Petrofac standard terms and negotiate to this position.
- Seek guidance for support and advice where the back-to-back position cannot be achieved.
- Be an active supporter of knowledge sharing opportunities within the functional team.
- Ensure compliance with operating agreement/client approvals e.g. single source approval, tenderer notification, contract award approval etc.
- Liaising with other functions to ensure compliance with legal, tax, Insurance and standard terms requirements and preparation of responses for same as necessary.
- Involvement in the negotiation of contracts and preparation of contract amendments as required.
- Ensure that all transactions are executed in compliance with company approved procedures and statutory regulations and in accordance with highest ethical standard.
- Ensure all contracting activity is in full compliance with company HSEQ requirements.
- Record all stages of the contracting process in each contract file to ensure full visibility for contract execution, administration and internal and external audit.
- If required, undertake internal audit of procurement and subcontract functions to ensure compliance.

**ESSENTIAL QUALIFICATIONS AND SKILLS**:

- Qualified to degree level.
- Knowledge of commercial frameworks.
- Good contract drafting skills.
- Some negotiation skills.
- Knowledge of integrated supply chain organization.
- Good presentation skills.
- Knowledge of EU legislation as it applies to procurement of goods and services.
- Demonstrate ethical integrity.
- Excellent communication skills.
- Self-motivated and enthusiastic when working as part of a team or on own initiative.
- Several years previous experience within the oil and gas industry supply chain/procurement/contracting environments.

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