Team Administrator
5 months ago
Are you an experienced, enthusiastic and motivated Administrator?
We are looking for a committed individual to provide effective administrative support to the District Nursing and Community Therapy Service teams in West Oxfordshire.
This is a varied and demanding role that will provide opportunities for developing processes within a friendly team of clinicians and administrators to ensure patient needs are met and that accurate paper and electronic records are maintained.
The District Nursing and Community Therapy teams provide specialised care to patients within their own homes, for example when they have been discharged from hospital or to provide ongoing care.
In this varied role, you will have an active involvement in supporting Trust policies for core tasks, health & safety, auditing and maintaining accurate records. There will be opportunities to work directly with clinicians, minute meetings and develop processes.
You will need be able to work calmly and efficiently in a busy environment, motivating and supporting the administrative team and be able to work autonomously.
You will support our clinicians to book appointments, maintain patient records and ensure patient stock levels are maintained.
Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible
Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”
**Our values are**: “Caring, safe and excellent”
At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:
- Excellent opportunities for career progression
- Access to tailored individual and Trust wide learning and development
- 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
- NHS Discount across a wide range of shops, restaurants and retailers
- Competitive pension scheme
- Lease car scheme
- Cycle to work scheme
- Employee Assistance Programme
- Mental Health First Aiders
- Staff accommodation (please note waiting lists may apply)
- Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
What we need from you
- To assist the service/team in all administration duties relating to the day to day running of the team/service.
- To assist in the provision of high standards of data collection and analysis and ensuring paper and electronic information is updated in a timely manner.
- To provide a polite and efficient reception service to visitors if required.
- Organise own workload and act independently within appropriate guidelines.
- Order, check, maintain and distribute equipment and supplies for the team and other agencies as required (this will include manual handling of stock and equipment and training will be provided).
- To take accurate action notes and minutes as required.
- Arranging meetings and maintaining diaries.
- To code and forward invoices for payment.
- To collate staff records regarding training, annual leave, and sickness, including Turnaround Documents (TADs) and e-rostering.
Please see the job description and person specification attached to this advert for more information on the job role.
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