Office & HR Administrator (Part Time)

2 weeks ago

Manchester, United Kingdom Crosslake Technologies Full time

Office & HR Administrator - Part Time

**How we serve Clients
Companies often struggle to get the results from technology that we know are possible. Well-implemented technology can be world changing. It removes waste and makes us better at what we do.

Our mission is to help others achieve the true benefit that technology can offer and increase business success and value. We are a leader in Europe helping businesses backed by private equity and venture capital to achieve their growth plans through technology.

This is achieved through our excellence at understanding how to improve a technology function to deliver business value - and then assisting the company to deliver those improvements. Our strengths include bespoke software development, system architecture, technology strategy, change management, data science, machine learning and cloud platform engineering.

In 2023, Intechnica joined forces with U.S.based Crosslake Technologies, a solutions-driven, global tech advisory firm serving private equity investors and their portfolio companies with technology due diligence, digital transformation strategy, technology value optimization and executive leadership focused on growing enterprise value through technology.

**Our core values**

We have a hard-working and professional culture but believe in having fun. We look for people who align with our values.
- **We are a team**: we believe that effective teamwork is the key to successful delivery.
- **We are determined**: we do not let obstacles stand in our way and strive to deliver positive change.
- **We are open and flexible**: we listen to others and are prepared to change our views.
- **We learn and teach**: we strive to be as good as we can and to be effective at developing others.
- **We create value**: we help our clients and colleagues grow and succeed.

Intechnica, a Crosslake company, is a diverse organisation and proud of it. We have people of varied ethnicity, gender, sexual orientation, religion, and political outlook. What unites us is our belief that technology makes a difference.

**About Crosslake**

**The role**

A successful Office & HR Administrator will have a pivotal role in ensuring the smooth running of the office and the bedrock of the HR function. We are a dynamic, collaborative, and growing organisation who are working in a hybrid manner of in the office and working from home so you must be comfortable with a fast pace of work and interacting both face to face and via video.

The role encompasses office security, supporting HR on H&S initiatives, office maintenance and coordinating with suppliers. For HR, the role supports the HR Generalist in all aspects of HR administration, such as monitoring the HR inbox, maintaining the HRIS and escalating issues as appropriate.

You will also be involved in ad hoc project work, mostly centred around projects which require use of the office e.g. helping to coordinate any town halls or social events using the space.

**The person**
- Have strong verbal and written communication skills
- Good IT skills (including Outlook, Excel, Word)
- Discreet and sensitive with confidential information
- Have a customer service approach, with aptitude to be resourceful and - proactive when issues arise
- Multi-tasking, good time management skills and familiar with working in a fast-paced office environment
- Have experience in a similar role
- Positive 'can do' attitude and down to earth
- Work well under pressure and experienced meeting tight deadlines
- Build strong relationships with stakeholders

**The responsibilities**
- Maintain office security by following safety procedures and monitoring access plus office keys and fobs. Lead on office registration of guests and contractors visiting.
- Act as the primary level of service / supplier management for all office related maintenance including the building’s management team, contract renewals and managing the cleaning contract
- Escalate office related matters to the HR Generalist for further discussion and guidance
- Support on the office-based H&S compliance (with the support of the HR Generalist and our external adviser), including the use of any DSE.
- Manage, coordinate and deliver all new starter office related Health & Safety inductions. Support HR with any ongoing First Aid requirements for staff.
- Support HR with the ongoing management of the HR inbox and next assignment of work, to ensure prompt professional responses.
- Support the HR Generalist with the ongoing administration of the employee lifecycle, including onboarding and offboarding.
- Manage London virtual office including H&S compliance/evidence, payments and general day to day requests from colleagues and of the centre itself.
- General office administration including the purchasing of office supplies and refreshments. This also includes supporting the business on booking ad hoc meeting space available elsewhere within the building.
- Organise and order office lunches as required.
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