Assistant Examinations Administration Officer

4 weeks ago

Faringdon, United Kingdom Faringdon Learning Trust Full time

**Assistant Examinations Administration Officer**

**Responsible to**:Examinations Officer **Grade**:6
**Hours**:25 hours, term-time plus 1 week during summer holidays. Contractual hours to be worked flexibly throughout the year in agreement with the **Duration**:Permanent
Examinations Officer.

**Main Location**:Faringdon Community College1

**Context**:
The Assistant Examinations Administration Officer supports the Examinations Officer in all aspects of the organisation, management and administration of all public examinations and formal internal mock examinations at Key Stages 4 and 5 and for the collation, analysis and communication of all data relating to students and their progress and performance. There is some expectation that extra hours will be worked during the main exam period and so some flexibility will be required. During quieter periods undertaking general school administrative duties as directed.

**Responsibilities**
- To assist with the timetable, organisation and practical arrangements of all internal and external examinations throughout the year.
- Keep up to date with all JCQ rules, regulations and deadlines.
- Download all relevant basedata (exam boards) into the MIS Exams Management system.
- Assist the Exams Officer in the collection, collation and submission of student exam entries to the relevant

Exam Boards in advance of deadlines.
- Support registrations for other courses, BTECs, OCR Nationals, enhancements etc.
- Assist the Exams Officer when recruiting and training new invigilators.
- Plan numbers of invigilators required for internal and external exams and book them.
- Resolve exam clashes in accordance with regulations.
- Organise the examination rooms in accordance with JCQ regulations.
- Responsible for receiving and distributing exam office post, ordering stationery and managing invigilator exam packs.
- Start and invigilate for examinations when required.
- Following appropriate training and support, take responsibility for the running of specific exams as determined by the Exams Officer.
- Liaise with the SEN Administrator to ensure Access Arrangements are in place for students.
- In conjunction with the Exams Officer, receive, check, sort and ensure security of all external examination papers as they arrive.
- Coursework: Co-ordinate exam board procedures for outgoing and incoming coursework.

1 Faringdon Learning Trust (FLT) Employees are predominantly based at one location, but may be required from time to time to work at another school within the MAT.
- Administer post results services. This will include review of marking requests and script recalls.
- Distribute, file and keep records of exam certificates.
- Support the Exams Officer in communications with parents and carers with exam related queries.
- Demonstrate a high level of accuracy and good attention to detail.
- Good IT skills using Microsoft Office and other exam specific software.
- The list of duties in your job description should not be regarded as exclusive or exhaustive. _
- There will be other duties and requirements associated with your job, and, in addition, as a term of your employment you may be required to undertake various other duties as may reasonably be required. _

**Qualifications and Experience**

**Qualities Essential/Desirable**
**Experience**
Working in a school environment **D**
Working in administration in an office environment **E**
**Qualifications & Training**
Minimum of Grade C GCSE in maths and English **E**
**Knowledge & Skills**
Confident in the use of IT including Microsoft Office **E**
Full working knowledge of relevant policies/codes of practice and awareness of
relevant legislation **D**
Ability to self-evaluate learning needs and actively seek learning opportunities **E**
Ability to relate well to children and adults
Work constructively as part of a team and on own initiative **E**
Ability to maintain confidentiality **E**
Work with accuracy and attention to detail **E**
Flexible approach to work **E**
Punctuality and reliability **E**

**Job Types**: Part-time, Permanent
Part-time hours: 25 per week

**Salary**: £13,495.00-£14,782.00 per year

**Benefits**:

- Company pension
- Gym membership

Ability to commute/relocate:

- Faringdon, Oxfordshire: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

Work Location: In person

Application deadline: 12/07/2023

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