Administration Officer

6 months ago

Faringdon, United Kingdom FARINGDON COMMUNITY COLLEGE Full time

**Administration Officer**

**Responsible to**:School Business Manager **Grade**:6
**Hours**:30 **Duration**:Permanent
**Main Location**:Faringdon Community College1

**Context**:
Working with confidentiality to deliver a professional administration service supporting the school business manager in the HR administration function within the school. Be of a positive nature striving to ensure a first
- class service to all stakeholders. Ensuring all internal and external communications are accurate, timely and in keeping with the ethos of the school. Assisting with the organisation and delivery of a variety of school events and activities.
**Staffing Administration**
- Work diligently with internal systems to ensure that all data inputting tasks are carried out in a timely and consistent manner, ensuring that all people changes are processed within payroll deadlines.
- Administration and processing of colleague information, including, but not limited to data input into internal systems, on boarding new starters, contract changes, salary changes, and off boarding leavers.
- Manage administration of all staff absence, capture self cert forms/fit for work notes/return to work forms.
- Ensure support staff absence is covered.
- Deliver a seamless administration service with discretion and confidentiality.
- Ensure the website vacancies page is regularly updated.
- Support the coordination of the staff induction process.
- Collate information on exit interviews and identify patterns or trends and provide reports as requested
- Support the maintenance of the school Single Central Register.
- Arrange staff training/CPD-booking and maintaining records, ensuring renewal dates are met.
- Manage staff funds and arranging gifts etc.
- First Aider.

**Other Administrative Duties**
- Maintain and update the school website maintaining the quality and integrity of web content.
- Be confident in the use of social media and manage day-to-day social media channels by posting engaging content and stories, and monitoring social media channels, ensuring channels are kept updated and social conversations maintained.
- Responsible for the photography required to ensure that we have a library of photographs of all key school events and activities, and that these photographs are utilised appropriately in our publications, online presence and in press releases.
- Create and publish newsletters sourcing content to include within the regular newsletters, compiling the copy and ensuring the newsletters are distributed.

1 Faringdon Learning Trust (FLT) Employees are predominantly based at one location, but may be required from time to time to work at another school within the MAT.
- Create school surveys as required.
- Regularly issue communications on behalf of the school, for example on ParentPay, Twitter and other online media.
- Review and update school diary / calendar/ planners.
- Support leadership teams and Headteacher PA to organise a wide range of events including - parents evenings; open evenings; student immunisations and other events and activities.
- Be flexibile, able to adapt to changing, conflicting priorities and deadlines to ensure the smooth day to day running of all school activities.
- Central point of contact for all staff regarding some school events, ensuring these events are organised and delivered with the required resources and documentation.

**Responsibilities ** **Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.**
- Contribute to the overall ethos/work/aims of the Academy.
- Appreciate and support the role of other professionals.
- Treat all users of the school with courtesy and consideration.
- Present a positive personal image, contributing to a welcoming school environment which supports equal opportunities for all.
- Comply with health and safety policies and procedures at all times.
- Promote and ensure the health and safety of pupils, staff and visitors (in accordance with appropriate health and safety legislation) at all times._The list of duties in your job description should not be regarded as exclusive or exhaustive._
- There will be other duties and requirements associated with your job, and, in addition, as a term of your employment you may be required to undertake various other duties as may reasonably be required._

**Job Type**: Part-time

**Salary**: £17,193.00-£18,704.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Ability to commute/relocate:

- Faringdon: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Administration: 1 year (preferred)

Work Location: In person

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