Administration Assistant
3 days ago
An exciting opportunity has arisen within the Chief Executives Office at Dorset County Hospital to provide efficient and effective administration support to the Team of Personal Assistants.
**The post holder will**:
- Manage time effectively to meet deadlines and maintain high standards of efficiency within the role and department;
- Manage the diaries of the Executive Directors ensuring work is organised, co-ordinated and prioritised accordingly in the absence of the Executive Assistants;
- Plan and organise a range of formal meetings including liaising with staff across the Trust and external agencies;
- Be responsible for maintaining the Trust Boardroom electronic diary as required;
The Team comprises of 3 Executive Assistants and Business Manager and we are looking for someone who is a team player and will complement the team.
- The post holder will be required to deliver an effective and efficient personal administration function to the Chief Executive Office.
- To open, sort/redirect and prioritise incoming post for the manager, as appropriate
- To assist and provide cover for Personal Assistants within the team during busy periods, sickness absence and annual leave.
- The post holder will be required to undertake a range of administrative support to the wider members of the team within the Executive Director’s portfolio;
- To develop and maintain an accurate and current filing system;
- To draft letters and other documents for approval/amendment by the manager. To word-process (audio/copy-typing) and/or prepare a range of other documents, some of which maybe of a confidential/sensitive nature (e.g. reports, business cases, procedures, spreadsheets or presentations);
- The post holder will be expected to plan and organise a range of meetings liaising with staff across the Trust and wider system partners;
- To prepare/draft meeting agendas and supporting paperwork, as appropriate, ensuring that this information is circulated to the relevant individuals in good time;
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