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Executive Assistant

4 months ago

London, United Kingdom Wilshire Advisors LLC Full time

Company Description

As part of the Wilshire family, you can rest assured that every day you are contributing to an organization that is helping millions of people around the world make better investment decisions for a more secure future. For 50 years, our clients have trusted Wilshire to transform complex theory into practical investment solutions and products.

Founded in 1972, Wilshire advises on over $1.3 trillion in assets and manages $93 billion in assets. Wilshire underwent a corporate transformation in 2021 and is on an exciting journey to deliver best-in-class Investment Solutions, Indices and Benchmarks and Innovative Analytics to a wide range of investors across the world.

**Job Description**:
Wilshire is seeking an Executive Assistant. This position is based in London with a hybrid working environment.

**What you’ll do**:

- Complete administrative tasks, including itinerary production, scheduling, answering phones, and expense preparation
- Collaborate and work alongside with assistants of Wilshire Executive and Private Equity staff
- Liaise with the HR and finance team (both based Santa Monica) as well as London building management
- Plan travel for C-Suite Executives with a high level of attention to detail
- Comprehensive diary management (very often fluid diaries)
- Ability to work flexible hours (outside of 9am-5pm), when occasionally needed
- Contribute towards the warm and welcoming environment of our London office with a high level of enthusiasm and a positive, helpful attitude

**Qualifications**:

- Financial services experience required
- Excellent experience working with C-suite level executives (5+ years)
- Excellent ability to proactively anticipate needs of CEO, Chief Security Officer, and Chief Benchmark Officer and make decisions, when appropriate, for the executives
- Excellent professionalism and enthusiasm with a high level of attention to detail
- Excellent ability to communicate and collaborate with fellow Wilshire employees as well as people external to the company
- High level of competency in Microsoft Suite (Word/Excel/PowerPoint/Outlook)
- Excellent experience planning travel for C-suite executives
- Excellent ability to proactively follow through tasks and responsibilities without a great deal of overseeing

Additional Information
- This position will work on a **hybrid model** out of our London office
- We offer a comprehensive benefits package including a collaborative work environment, generous PTO, company pension scheme contribution, medical insurance, life insurance, income protection insurance, CFA and other professional membership reimbursement, and more.

**#LI-Hybrid