Projects Administrator

5 months ago


Lincoln, United Kingdom FBS-Hormann Full time

**Job purpose**

To provide an administrative support function to the Projects team, which is vital for the smooth-running of the business.

**Main duties**
- To abide by and promote health and safety, ensuring all approved policies and processes are followed.
- To manage the surveying process, which includes uploading surveyor reports, ensuring the constant movement of jobs throughout the surveying process, booking site visits, updating surveyor calendars and producing a weekly status report.
- Obtaining quotes, booking electricians/SUMO surveys/PAT testing, uploading reports and maintaining records.
- Booking surveyor hotel accommodation.
- Creating and receipting purchase orders.
- Reconcile credit card receipts to monthly statements.
- Complete administration preparation prior to the completion of each job, including but not limited to uploading documents, raising asset tags, adding equipment where necessary.
- Updating a variety of financial and information spreadsheets.
- Registering asset tags for major customers.
- Closing jobs on a variety of portals.
- Creating Construction Phase Plans and obtaining approval to attend site. Managing the process within our project management CRM system.
- Collating H&S file documents, completing a H&S statement and uploading into customer portals.
- Recording and assisting with the warranty process.
- To carry out any other duties as required

P**erson specification - Essential**

**Qualifications**

GCSE English & Maths (A* - C or equivalent)

**Experience**

Administration.

**Knowledge**

Web based systems.

Microsoft Word, Excel & Outlook.

Critical thinking.

**Skills**

Highly organised

Strong attention to detail

Strong Communicator

Team player

Ability to work to deadlines

Strong work ethics

**Attitude**

Professional

Relaxed

Confident

Friendly

**Person Specification - Desirable**

**Experience**

Admin in engineering industry

**Knowledge**

Technical knowledge

H&S knowledge

**Benefits**:

- Life insurance

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Lincoln, LN5 0ND: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

Work Location: In person


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