Projects Administrator
6 months ago
**Job purpose**
To provide an administrative support function to the Projects team, which is vital for the smooth-running of the business.
**Main duties**
- To abide by and promote health and safety, ensuring all approved policies and processes are followed.
- To manage the surveying process, which includes uploading surveyor reports, ensuring the constant movement of jobs throughout the surveying process, booking site visits, updating surveyor calendars and producing a weekly status report.
- Obtaining quotes, booking electricians/SUMO surveys/PAT testing, uploading reports and maintaining records.
- Booking surveyor hotel accommodation.
- Creating and receipting purchase orders.
- Reconcile credit card receipts to monthly statements.
- Complete administration preparation prior to the completion of each job, including but not limited to uploading documents, raising asset tags, adding equipment where necessary.
- Updating a variety of financial and information spreadsheets.
- Registering asset tags for major customers.
- Closing jobs on a variety of portals.
- Creating Construction Phase Plans and obtaining approval to attend site. Managing the process within our project management CRM system.
- Collating H&S file documents, completing a H&S statement and uploading into customer portals.
- Recording and assisting with the warranty process.
- To carry out any other duties as required
P**erson specification - Essential**
**Qualifications**
GCSE English & Maths (A* - C or equivalent)
**Experience**
Administration.
**Knowledge**
Web based systems.
Microsoft Word, Excel & Outlook.
Critical thinking.
**Skills**
Highly organised
Strong attention to detail
Strong Communicator
Team player
Ability to work to deadlines
Strong work ethics
**Attitude**
Professional
Relaxed
Confident
Friendly
**Person Specification - Desirable**
**Experience**
Admin in engineering industry
**Knowledge**
Technical knowledge
H&S knowledge
**Benefits**:
- Life insurance
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Lincoln, LN5 0ND: reliably commute or plan to relocate before starting work (required)
**Education**:
- GCSE or equivalent (preferred)
Work Location: In person
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