Secretary/site Administrator

5 days ago


Bradford, United Kingdom Baker Harding Limited Full time

We are recruiting for a prestigious company based in Bradford. They are looking for an experienced Secretary/Site Administrator to join their team. The company offer hybrid working and once trained, you will work from home one day a week.

The hours are 35 per week - Monday to Friday with flexible start and finish times.

**Responsibilities and accountabilities**:
**Plant Management Administration**
- Administer the Public directory for the site; review existing files/folders and develop a structure which gives ease of access and ensure the directory is kept up to date.
- Maintain the UK intranet site with access to relevant information via homepage links.
- Using SAP (ERP) raise Purchase Requisitions for site related costs for Production, HR, in absence of Plant Management Secretary assume Purchase Ordering responsibilities.
- Manage ordering of branded promotional items.
- Act as Community Liaison - organise bi-annual community event and local school liaison.
- Event management of company functions/celebrations, support with co-ordination of site visits etc.
- Maintain the employee and emergency contact addresses and contact numbers for the Emergency Control Centre.

**Recruitment Administration**
- Supporting Sr HR Specialist and HR Manager with the recruitment administration both digital and paper-based processes and files.
- Administer new starter and leaver process and co-ordinate induction in conjunction with Sr HR Specialist.

**HR Administration and Information Systems**
- Maintaining records, running reports, data input and analysis in
- Pensions administration including organising annual workshops, Trustee meetings, maintaining records and liaising with scheme administrators and Trustees.
- Provide a filing and archiving service for the Human Resources function, ensuring that information is stored as per filing and archiving procedures.
- Administer the Private Medical Insurance scheme which involves ensuring all relevant documentation is provided for new starters, leavers and the annual renewal.
- Liaise with Car Leasing Company, procurement and drivers in the ordering of new vehicles, to ensure smooth running of scheme in a cost-effective manner, arranging pool fleet vehicles. Administer company car on-line portal.
- First point of contact for drivers in reporting insurance claims with broker, providing relief vehicles where necessary. Maintaining all vehicles on the Motor Insurance Database and reporting on a quarterly basis to the insurance broker all vehicle changes.Updating systems with changes for P11D reporting.

**Training**
- Assist with co-ordination and support for training events including the preparation of training rooms.
- Support with the Learning Management System (LMS) including input of safety training days, updating attendance at training days, maintaining training records for fork lift training, company car driver training, first aid and other production related trainingand adding training items and programs as required.

**Other Areas**
- Provide reception cover for Fire and Toxic Alarms and support as admin for Emergency Control Centre.
- Focal point of contact for Security Reception (which is outsourced).
- Maintaining equipment at Security Reception, ensuring all in good working order and security personnel familiar with operation.
- The above list is not exclusive, and you may be required to perform reasonable additional duties at the request of the Site Management Team and Human Resources Manager.

**Projects**
- To undertake project work as required by the Site Management team and Human Resources Manager.

**Working Experience and education**:
**QUALIFICATIONS**

Desirable
- NVQ Level III Business and Administration or equivalent.

**EXPERIENCE**

Desirable
- Two years’ experience working as a senior secretarial/administration role

**Competencies required**:
Essential
- Ability to communicate effectively at all levels both written and verbally.
- High level of organisational skills.
- Works effectively with other colleagues to achieve the teams’ targets and objectives
- Ability to work effectively under pressure and balance multiple tasks simultaneously.
- Respond to changing priorities to meet tight deadlines.
- Able to work on own initiative and anticipate needs.
- Tactful and diplomatic with the ability to respect confidentiality and always keep sensitive information private and confidential
- Possess a flexible attitude to work with a helpful disposition.

**Desirable**
- Analytical skills

**KNOWLEDGE**

**Essential**
- Excellent IT skills, particularly Word and Excel

**Desirable**
- HR Administration, particularly recruitment and selection
- E-Mail, Outlook, PowerPoint, Access and Computerised HR Systems
- SAP



  • Bradford, United Kingdom Lexis Solicitors Full time

    **About us** We are a Law firm speclising in serious and organised crime. Overview: We are currently seeking a Secretary to join our team in providing administrative support and maintaining efficient office operations. Ideally the applicant will have experience working in a Criminal Defence Practice, however if this is not the case training will be...


  • Bradford, United Kingdom Bradford Teaching Hospitals NHS Foundation Trust Full time

    Post Title: Administrator / Secretary - Diabetes** **Grade: Band 3 (£20,330 - £21,777 pro rota)** **Department: Diabetes/Endocrinology** **Location: Diabetes & Endocrinology Department, Bradford Royal Infirmary Hospital** **Hours: 25.5 hours per week** **Monday - Thursday - 13.00 - 17.30hrs** **Friday - 08.00 - 16.00hrs (including 30mins unpaid...

  • Medical Secretary

    9 months ago


    Bradford, United Kingdom Bradford Teaching Hospitals NHS Foundation Trust Full time

    The job holder will be responsible for the provision of a comprehensive secretarial and administrative service to a Medical Team within a Clinical Specialty. Responsible for the provision of a range of secretarial and administrative duties related to patient pathway management, including diary management, audio transcription and word processing of clinical...

  • Secretary

    7 days ago


    Bradford, United Kingdom Bradford Teaching Hospitals NHS Foundation Trust Full time

    An exciting opportunity has arisen for a Secretary to join the Wheelchair Services Department. This would be an ideal opportunity for someone looking to expand their experience and knowledge. You should be literate and numerate with excellent organisational, time management and IT skills and an ability to work without supervision. You will have a high...

  • Legal Secretary

    7 days ago


    Bradford, United Kingdom Eventus Legal Full time

    **Role responsibilities** The successful Legal Secretary will be responsible for providing secretarial support to the well-established Family team, who specialise mainly in publicly funded family matters (legal aid). In addition to general administration, duties for this role will include: - Diary management - Preparing legal documents, correspondence and...

  • Medical Secretary

    9 months ago


    Bradford, United Kingdom Bradford Teaching Hospitals NHS Foundation Trust Full time

    An exciting opportunity has become available for a full time Senior Medical Secretary working with the Accident and Emergency Secretarial & Administration teams. The post holder will be responsible for the supervision and delivery of key performance indicators within the Department as agreed with the Service Manager. In addition the post holder will play a...

  • Legal Secretary

    7 months ago


    Bradford, United Kingdom Clark Legal Full time

    **Salary**:up to £25,000 p.a. (pro rata if 4 days) **Hours**:Full time or 4 days (28 hours) A super role as a part time secretary to join the family law department as part of their brilliant secretarial team. Your role will be very varied and involve working as part of a friendly team of secretaries, supporting a group of lawyers. Your duties will...


  • Bradford, United Kingdom Bradford Teaching Hospitals NHS Foundation Trust Full time

    We are looking for an enthusiastic, well-motivated Medical Secretary to join the Orthodontic Department at St Luke’s Hospital on a permanent part time basis. You will be responsible for a range of duties related to patient pathway management, (PTL and non RTT validation,) diary management, audio transcription and word processing of clinical letters,...

  • Legal Secretary

    7 months ago


    Bradford, United Kingdom CLD Recruitment Full time

    Bradford £25,000 My Client a well established Law Firm are looking to recruit a Legal Secretary to join their team. You will provide secretarial and administrative support for all departments as required. Main Duties: - Audio/copy typing of correspondence and documentation (including court documents and leases from precedents) produced by fee earners. -...


  • Bradford, United Kingdom Bradford Teaching Hospitals NHS Foundation Trust Full time

    Providing secretarial/administrative support to the Clinical Team, including diary management, typing, scanning, photocopying. Use initiative in filtering information and be proactive in dealing with routine matters, seeking support from the Administration Manager Have an understanding of the Trusts Access Policy and other National/Local targets ie. Cancer,...

  • Medical Secretary

    9 months ago


    Bradford, United Kingdom Bradford Teaching Hospitals NHS Foundation Trust Full time

    The successful applicant will act as the focal point of contact and be responsible for the dissemination of information, messages and enquiries for the Medical Team, liaising with multi-disciplinary team members, other health professionals/staff within the Trust and externally. The post holder will be responsible for the effective provision of a...

  • Medical Secretary

    6 months ago


    Bradford, United Kingdom Bradford Teaching Hospitals NHS Foundation Trust Full time

    An opportunity has arisen for a motivated and enthusiastic individual to join the Paediatric Team in the role of a 22.5 hpw Band 4 Medical Secretary. Please ensure you take the time to read through the job description and person specification before applying. For the Medical Secretary role you will work within a multi-disciplinary team and will be...

  • Medical Secretary

    7 days ago


    Bradford, United Kingdom Bradford Teaching Hospitals NHS Foundation Trust Full time

    **Brief Description of the Role**: We are looking for an enthusiastic, well-motivated Medical Secretary to join the Trauma & Orthopaedic Surgery Team. The post holder will be required to have flexibility in covering the service during the core hours of 8:00 - 17:00. The post is primarily based at the Bradford Royal Infirmary but the post holder may at times...


  • Bradford, United Kingdom Bradford Teaching Hospitals NHS Foundation Trust Full time

    In the Support Medical Secretary role you will work within a multi-disciplinary team and be responsible for audio transcription and word processing of clinical letters, data quality and other correspondence as required by the Medical Team. You will support Senior Medical secretaries in a range of duties related to patient pathway management, including;...

  • Medical Secretary

    7 months ago


    Bradford, United Kingdom Bradford Teaching Hospitals NHS Foundation Trust Full time

    In the Medical Secretary role you will work within a multi-disciplinary team and be responsible for audio transcription and word processing of clinical letters, data quality and other correspondence as required by the Medical Team. You will support Senior Medical secretaries in a range of duties related to patient pathway management, including; diary...

  • Legal Secretary

    8 months ago


    Bradford, United Kingdom Simpson Judge Full time

    **Legal Secretary - Private Client** **Salary - competitive depending on experience** **Location - Ilkley OR Bradford** A well-established law firm is now looking for a Private Client Legal Secretary to join their office in either Ilkley OR Bradford. **Day-to-day duties will include but not be limited to**: - Diary management - General administrative...


  • Bradford, United Kingdom Bradford Teaching Hospitals NHS Foundation Trust Full time

    This post will support the entire histopathology administration department with responsibility for typing complex and lengthy patient reports on to the Pathology LIM system. The post holder will also prepare MDTs and file / book in cases as required. Other duties may include processing of outsourced biopsies, slide filling, handling and distribution of post...

  • Secretary

    1 month ago


    Bradford, United Kingdom Lucy Walker Recruitment Full time

    We have a fantastic opportunity for an experienced Secretary or Senior Administrator to join a busy and productive team. Our client is a nonprofit organisation, who have delivered outstanding support and care within the local community, working with those who are at risk from homelessness and domestic violence. They have delivered relief and ongoing support...

  • Secretary

    2 months ago


    Bradford, United Kingdom CV-Library Full time

    We have a fantastic opportunity for an experienced Secretary or Senior Administrator to join a busy and productive team. Our client is a nonprofit organisation, who have delivered outstanding support and care within the local community, working with those who are at risk from homelessness and domestic violence. They have delivered relief and ongoing support...

  • Secretary

    9 months ago


    Bradford, United Kingdom Bradford Teaching Hospitals NHS Foundation Trust Full time

    An exciting opportunity has arisen for an enthusiastic individual to work collaboratively as part of the Quality Team. The Quality Team plays a key role in supporting the Trust in its ambition to be an outstanding provider of healthcare and is at the forefront of learning, improvement and assurance. The job holder will work as part of a team to provide an...