Attendance Officer

5 months ago


Bridgwater, United Kingdom Robert Blake School Full time

**POST: Attendance Officer**

**REPORT TO: Attendance Manager**

**CONTRACT INFORMATION**:

- **Salary: Grade 13: £23,893 - £25,979 pro rata (£20,460 - £22,246)**:

- **Term time + 5 INSET days**:

- **Up to 37 hours a week. Specific hours by negotiation.**

**Main Purpose of Job**:
To work closely with the Deputy Head, Attendance Manager, Attendance team members, SENCo, Year Leaders and other pastoral staff to ensure excellent whole school attendance, reduce gaps within the attendance of key sub-groups (particularly Pupil Premium and EBSA) when compared with whole school, and reduce whole school persistent and serious absence levels. Raise the profile and importance of excellent attendance to ensure students stay safe and improve student outcomes.

**Main Responsibilities and Duties**

**Administration**

Assist the Attendance Officer in meeting the following;
- Meet with students regularly to discuss any issues behind attendance concerns.
- Ensure daily attendance registers are accurate and complete and follow up with staff members about any incomplete data.
- Follow up on any unexplained absences with parents/carers, escalating issues as appropriate in line with school procedures. Initiate and oversee the administration of absence procedures, for example letters home, attendance clinics and engagement with the local authority/external agencies and partners.
- Assist with attendance returns for the school census.
- Assist with the process of issuing fixed penalty notices to parents/carers, following agreement from the Deputy Headteacher.
- Maintain accurate records of communications with parents/carers and relevant interventions.
- Build and refresh knowledge of the school’s MIS and other relevant systems.
- Assist with the monitoring of term-time absence requests and respond accordingly.
- Attend appropriate pastoral briefings each morning at 8.00am.
- Assist with attendance challenges and competitions to include positive recognition for improved and good attendance.
- Particular focus on students with Pupil Premium funding, Free School Meals entitlement and EBSA, to monitor attendance and contribute to identifying and removing barriers to education.
- Ensure that your involvement with students as well as other staff reflects the school’s inclusive ethos and relational approach.
- Administration for the Attendance Manager.
- Oversee all Modified Timetables.
- Attend appropriate internal and external meetings e.g. Attendance Forum.
- Use mechanisms to reduce lesson truancy e.g. lesson checks.
- Any other duties as required commensurate with the role.

**Monitoring and Reporting**
- Assist with the production and interpretation of attendance reports for school leaders, identifying key statistics, reasons for absence, and any other patterns of concerns.
- Help track attendance of vulnerable groups of students and share information with school leaders.
- Help identify students that need support to improve their attendance
- Work with Attendance Manager to identify appropriate interventions to improve attendance for particular groups or identified students.
- Implement children missing in education (CME) procedures when appropriate.
- Monitor the effectiveness of attendance interventions.
- Monitor the completion of registers by staff, ensuring accurate and timely completion.
- Monitor the attendance of students engaged in off-site alternative provision.
- Provide tutors with useful attendance data and resources to form part of the tutor programme.

**Working with Parents/Carers**
- Co-ordinate meetings with students and parents/carers to implement interventions and track progress.
- Build positive relationships with parents/carers to encourage family involvement in their child’s attendance
- Identify, and where possible, mitigate potential barriers to attendance in partnership with families.
- Make first day phone calls to check for reasons behind student absence.
- Help in the Production of resources and information to promote the importance of attendance at parental events.

**Professional Development**
- Take opportunities to build the appropriate skills, qualifications, and/or experience needed for the role.
- Take part in the school’s appraisal process.
- Keep up to date with developments, understand and comply with the latest information on safeguarding, statutory requirements, related policies, data protection, confidentiality and other relevant school practices.
- Seek out and share good practice through external visits, meetings and attendance at CPD events.

**Facts and Figures**:
Robert Blake School is an 11-16 Secondary School with approximately 1060 students, 140 staff, and a rapidly rising roll. The school will expand to 1200 students over the course of the next few years. Annual budget of approximately £7m.

**SUPPORT PROCESSES**

**Problem Solving and Creativity**:
Dealing with tight deadlines, reacting to a variety of requests and frequent interruptions to work, which may result



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