Clinical Office Administrator
1 month ago
Computer skills are essential, and training will be given on hospital administration systems.
In return we offer opportunities for training and development, access to the NHS Pensions Scheme, work perks, NHS discounts; opportunities for flexible working and on-site childcare provision (nursery).
The Clinical Office Administrator will provide a comprehensive support administrative service to the Consultants, their medical team and their administrative colleagues. They will be expected to organise their workload with the Consultants and their teams and co-ordinate their activities with other Clinical Office Administrative Co-ordinators to ensure that an efficient service is provided. The Clinical Office Administrator will carry out their duties in such a way as to make a direct and positive contribution to the organisation of the work. It is essential that the Clinical Office Administrator should exercise initiative commensurate with the role and vital that confidentiality be maintained at all times.
Ashford and St. Peters Hospitals NHS Foundation Trust serves a population of more than 410,000 people living in North-West Surrey, parts of Hounslow and beyond.
Over 3,700 highly trained doctors, nurses, midwives, therapists, healthcare scientists and other support staff make up our workforce, providing a wide range of services across our two hospital sites, Ashford, Ashford, Surrey and St Peter's, Chertsey, Surrey.
We also run many specialist clinics in the community and local community hospitals and other healthcare facilities.
Our vision is to be one of the best healthcare Trusts in the country. There has never been a better time to join us in the NHS at Ashford & St Peters Hospitals NHS Foundation Trust with our strong commitment to staff health and wellbeing. We are committed to providing continuous professional development, staff benefits and flexibility to shape our workforce around our patient care.
To provide clerical support to the Divisional Clinical Office
Support the Clinical Office Administrative Co-ordinator
To ensure clinic reports on patients (Proformas) are dealt with, sent out to GP’s and filed in the patient’s notes for the next clinic visit
Work as part of the administrative team to ensure that clinic letters are downloaded, printed and proof read using the transcription service. Once letters are approved by clinicians, send-off (electronically or by post)
Ensure any clinic outcomes are passed to the Clinical Office Administrative Co-ordinator for actions (e.g. add to waiting list)
To use new working systems within the Clinical Office to promote an efficient service, i.e. IT fast save systems and discharge summary systems
General office duties including filing and photocopying and ordering of stationery supplies, within agreed limits
Sort, distribute and prioritise incoming post using judgement and experience to decide which documents are to be passed to consultants and which may be passed to other areas for information or action
Exercise independent judgement and initiative when problems arise taking the necessary action to resolve the problems or referring to the appropriate person
Review of rejected clinic letters daily through use of Docman EDT Hub
Implement any relevant Trust and Directorate polices on behalf of the Consultant team
Competent use of Patient Administration System (PAS) after training in accordance with required departmental standards of work
Ensure that effective communication both within the Trust and between the hospital, GPs and patients is maintained. Exercise independent judgement and initiative based on acquired experience and knowledge when problems arise by taking appropriate action to resolve the problems or refer to the appropriate person
Ad hoc retrieval of medical records/X-rays/investigation results relating to patient/Consultant enquiries
Liaise with all staff concerned with patient services e.g. medical, nursing, medical records, X-ray and management
Action results of clinical investigations within procedural guidelines
Managing own workload, prioritising as necessary
Work as part of a team and assisting with the training of new and temporary staff. Providing support and advice where appropriate, including assisting new clinicians with the use of dictation equipment until self-sufficient
Support the day-to-day organisation and management responsibilities of the Consultant, diary, arrange meetings, appointments etc.
Co-operate fully in the introduction of new technology and new methods of working as appropriate to the work of the administrative team
Through self-development, continuously update knowledge of new trends and maintain and improve knowledge and competence
Have the ability and commitment to work as a team member and be able to adhere to strict deadlines
When required assist with the investigation and compilation of responses to complaints within optimum deadlines
Demonstrate an understanding and reassuring manner w
We have other current jobs related to this field that you can find below
-
Clinical Office Administrator, Ophthalmology
4 weeks ago
Ashford, United Kingdom Ashford and St. Peter's Hospitals NHS Foundation Trust Full timeAn exciting opportunity has arisen to further improve the Ophthalmology Department at Ashford Hospital. The post holder will provide a comprehensive support administrative service to the Consultants, their medical team and their administrative colleagues. They will be expected to organise their workload with the Consultants and their teams and coordinate...
-
Clinical Office Administrator, Ophthalmology
15 hours ago
Ashford, United Kingdom Ashford and St. Peter's Hospitals NHS Foundation Trust Full timeAn exciting opportunity has arisen to further improve the Ophthalmology Department at Ashford Hospital. The post holder will provide a comprehensive support administrative service to the Consultants, their medical team and their administrative colleagues. They will be expected to organise their workload with the Consultants and their teams and coordinate...
-
Clinical Office Administrator, Ophthalmology
5 days ago
Ashford, United Kingdom Ashford and St. Peter's Hospitals NHS Foundation Trust Full timeAn exciting opportunity has arisen to further improve the Ophthalmology Department at Ashford Hospital. The post holder will provide a comprehensive support administrative service to the Consultants, their medical team and their administrative colleagues. They will be expected to organise their workload with the Consultants and their teams and coordinate...
-
Clinical Office Administrator, Ophthalmology
1 month ago
Ashford, United Kingdom Ashford & St. Peter's Hospitals NHS Foundation Trust Full timeTo provide clerical support to the Divisional Clinical Office. Support the Clinical Office Administrative Co-ordinator. To ensure clinic reports on patients (Proformas) are dealt with, sent out to GPs and filed in the patients notes for the next clinic visit. Work as part of the administrative team to ensure that clinic letters are downloaded, printed and...
-
Clinical Office Administrator, Ophthalmology
4 weeks ago
Ashford, United Kingdom Ashford & St. Peter's Hospitals NHS Foundation Trust Full timeTo provide clerical support to the Divisional Clinical Office. Support the Clinical Office Administrative Co-ordinator. To ensure clinic reports on patients (Proformas) are dealt with, sent out to GPs and filed in the patients notes for the next clinic visit. Work as part of the administrative team to ensure that clinic letters are downloaded, printed and...
-
Clinical Office Administrator, Ophthalmology
2 weeks ago
Ashford, Kent, United Kingdom Ashford and St. Peter's Hospitals NHS Foundation Trust Full timeAn exciting opportunity has arisen to further improve the Ophthalmology Department at Ashford Hospital.The post holder will provide a comprehensive support administrative service to the Consultants, their medical team and their administrative colleagues. They will be expected to organise their workload with the Consultants and their teams and coordinate...
-
Clinical Office Administrator, Ophthalmology
2 weeks ago
Ashford, Kent, United Kingdom Ashford & St. Peter's Hospitals NHS Foundation Trust Full timeTo provide clerical support to the Divisional Clinical Office. Support the Clinical Office Administrative Co-ordinator. To ensure clinic reports on patients (Proformas) are dealt with, sent out to GPs and filed in the patients notes for the next clinic visit. Work as part of the administrative team to ensure that clinic letters are downloaded, printed and...
-
Clinical Office Administrator, Oral and
2 weeks ago
Ashford, United Kingdom Ashford and St. Peter's Hospitals NHS Foundation Trust Full timeWe are excited to be in a position to offer a permanent Band 3 post for a Clinical Office Administrator to join our Outpatient Team within the Oral and Maxillofacial Surgery clinical office. The post will be 30 hours a week Monday to Friday. The successful applicant will have the ability to work as part of the team in order to deliver high quality customer...
-
Clinical Administrator
2 weeks ago
Ashford, United Kingdom One Healthcare Full time**Clinical Administrator Theatres** One Ashford Hospital, part of the Phoenix Hospital Group, has an exciting opportunity for an enthusiastic and experienced Clinical Administrator to join the Theatre Team at our Ashford hospital. We are looking for an enthusiastic individual who can utilise their existing administrative and customer service skills within...
-
Clinical Administrator
1 week ago
Ashford, United Kingdom One Healthcare Full time**Clinical Administrator Wards** We've got a fantastic opportunity for an experienced Clinical Administrator to join our friendly Ward team at One Ashford Hospital. Reporting to the Ward Manager / Sister, the successful Clinical Administrator will: - provide a high standard of customer service - liaise with patients and key stakeholders to complete...
-
Clinical Office Coordinator, Breast
2 weeks ago
Ashford, United Kingdom Ashford and St. Peter's Hospitals NHS Foundation Trust Full timeAn exciting opportunity has arisen for a Clinical Office Co-ordinator to join our busy Breast Team. This is 6 month fixed term post to be part of a passionate and proactive team. The post includes general office duties, the booking of appointments and working closely alongside the Consultants and their teams to provide an excellent administrative service to...
-
Ashford, United Kingdom Ashford & St. Peter's Hospitals NHS Foundation Trust Full timeJob summary An exciting opportunity has arisen to further improve administration within the Haematology Day Unit at Ashford Hospital. This hours role of Clinical Office Administrator is required to provide administrative support within the main unit. Candidates are required to have a high level of organisational skills and someone who is good at...
-
Clinical Support Administrator
3 weeks ago
Ashford, United Kingdom One Healthcare Full time**Clinical Support Administrator** We've got a fantastic opportunity for an experienced Administration Assistant to join our friendly Theatre team at One Ashford Hospital. We are looking for an enthusiastic individual who can utilise their existing administrative and customer service skills within our fast-paced Theatre department. You will to be a...
-
Clinical Office Coordinator, Breast
1 week ago
Ashford, United Kingdom Ashford & St. Peter's Hospitals NHS Foundation Trust Full timeJob summary An exciting opportunity has arisen for a Clinical Office Co-ordinator to join our busy Breast Team. This is 6 month fixed term post to be part of a passionate and proactive team. The post includes general office duties, the booking of appointments and working closely alongside the Consultants and their teams to provide an excellent...
-
Clinical Office Co-ordinator, Breast Surgery
4 weeks ago
Ashford, United Kingdom Ashford and St. Peter's Hospitals NHS Foundation Trust Full timeAn exciting opportunity has arisen for Clinical Office Co-coordinator to join our busy Breast Team at Ashford and St Peter’s Hospitals. The post includes general office duties, whilst closely working alongside your Consultants and their teams to provide an excellent administrative service to our patients. You will be required to use a number of systems...
-
Clinical Office Co-ordinator, Breast Surgery
4 weeks ago
Ashford, United Kingdom Ashford and St. Peter's Hospitals NHS Foundation Trust Full timeAn exciting opportunity has arisen for Clinical Office Co-coordinator to join our busy Breast Team at Ashford and St Peter’s Hospitals. The post includes general office duties, whilst closely working alongside your Consultants and their teams to provide an excellent administrative service to our patients. You will be required to use a number of systems...
-
Clinical Office Team Leader, Ophthalmology
3 weeks ago
Ashford, United Kingdom Ashford and St. Peter's Hospitals NHS Foundation Trust Full timePREVIOUS APPLICANTS- PLEASE DO NOT RE-APPLY. An exciting Band 5 opportunity has arisen to further improve the Ophthalmology Services at Ashford Hospital. Ensure the successful management and leadership of the Clinical Office and Reception team for Ophthalmology in line with Trust Values, Strategic Objectives, Policies and Procedure. Oversee the smooth...
-
Junior Administrator
4 weeks ago
Ashford, United Kingdom Office Angels Full time**JOB TITLE**:Administrator | Finance Team - Full training provided **LOCATION**: Ashford, Kent (flexible home working on offer) **SALARY**: £9.87ph **TERM**: 3 months, possible permanent opportunities **HOURS**: 8.30am to 5pm, Monday to Friday Office Angels are proud to be recruiting this fantastic training opportunity for a Global company in Ashford....
-
Administration Officers
4 weeks ago
Ashford, United Kingdom Sanctuary Personnel Full timeSanctuary Personnel, a leading recruitment company within the private and public sector has a role for Administration Officers across Kent. This is a remote working role. Working hours are between 8:30-5 Mon-Friday, equipment collection, core induction and ad hoc business requirements are based in one of the following offices in Kent: West Malling, Ashford...
-
Administrator
2 weeks ago
Ashford, Kent, United Kingdom Office Angels Full timeJob Title - AdministratorLocation - AshfordSalary - £11.95Hours - 09:30-5:30 (Flexible)Start - 25th January 2023The day-to-day duties in your new job would be:To proactively provide a general administration service to the Business Manager and the team. To ensure that the communication link is maintained within the operations and other departments. Deal with...
