Band 3 Medical Secretary

6 months ago


Birmingham, United Kingdom University Hospitals Birmingham Full time

**Job summary**:
Do you you want to make a difference to people's lives?

Right from the time you join us, you'll have access to learning, development and training opportunities. As you progress in your UHB career you'll acquire the knowledge, skills and confidence you need to provide safe and compassionate patient care.

In return you will become a member of the wider community of UHB colleagues, where you can expect ongoing support by way of induction and regular 1:1's with your Line Manager along with development opportunities that could see promotion to Senior Secretary, PA, and Office Manager and beyond.

**Main duties, tasks & skills required**:

- Arranging patients' appointments as required under direction of the Medical Secretary Supervisor
- Arranging for patients to be seen for theatre/day case admissions when required and directed by the Medical Secretary Supervisor
- To exercise initiative and judgement based on acquired knowledge and experience when dealing with enquiries of a clinical and non-clinical nature
- Ensure that clinic letters and discharge summaries are sent out in accordance with the locally agreed time limits
- Receiving and dealing with telephone enquiries as appropriate
- To maintain the Consultant's diaries as required
- Input and look up patient data on Trust IT systems in accordance with Trust policy
- To ensure Consultant's post is opened daily and dealt with accordingly
- Arrange meetings and appointments as necessary
- To assist colleagues as directed by the Medical Secretary Supervisor in times of pressure of work
- Obtaining & receiving hospital notes from Medical records Department as required using the case note tracking system
- Co-operate in the introduction of new technology and new working practices to ensure the smooth running of the department
- Photocopying, scanning letters and documents as required

**About us**:
We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:
Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;
Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

University Hospitals Birmingham is a Smoke-Free premises hospital.

**Job description**:
*Please Note : For a specific detailed job description for this vacancy, please see attached Job Description*

**Person specification**:
**Qualifications**:
**Essential**:
Good General Education (e.g. GCSE English and Maths A-C) GCSE Level 9-4

Business Administration NVQ level 3 or equivalent experience in a clerical environment

**Experience**:
**Essential**:
Experience of dealing with the Public/Customer service experience

Experience of working with a range of Microsoft Office packages (eg. Word, Excel and Outlook)

Experience of using IT systems

**Disclosure and Barring Service Check**:
**Certificate of Sponsorship**:



  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: We are looking to recruit an enthusiastic and motivated band 3 medical secretary to work 28 hours per week to join our friendly secretarial team within the Diabetes Department based at the Queen Elizabeth Hospital Birmingham. **Main duties, tasks & skills required**: You must possess excellent organizational skills and be experienced in...


  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: We are looking to recruit an enthusiastic and motivated band 3 medical secretary to work 33 hours per week to join our friendly secretarial team within the Cardiology Department based at Birmingham Heartlands Hospital. **Main duties, tasks & skills required**: You must possess excellent organizational skills and be experienced in dealing...


  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: A fantastic opportunity has arisen for a full-time Band 3 Medical Secretary in the Paediatric Department at Heartlands Hospital. You will be expected to provide a comprehensive secretarial and administrative service within this very busy department. This secretarial role will entail working closely with our Clinical teams to provide safe and...


  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: An opportunity has arisen for a band 3 Medical Secretary to support one of our Respiratory Medicine Teams at Heartlands. You will be expected to provide a comprehensive secretarial service within our busy department. The role will entail working closely with our clinical teams to provide safe and effective management of patients; you will be...


  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: An opportunity has arisen for a Band 3 Medical Secretary to support the Respiratory Medicine Teams at Heartlands. You will be expected to provide a comprehensive secretarial service within this very busy department. This secretarial role will entail working closely with our Clinical teams to provide safe and effective management of patients;...


  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: We are looking for a committed, compassionate and personable individual to join the fantastic Oncology administration team at the QE Hospital Birmingham. This team provides a secretarial service to the Oncologists who work in the renowned Cancer Centre at the QE. **Main duties, tasks & skills required**: To provide secretarial support to...


  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: We are looking for a hard-working and friendly part-time medical secretary in Rheumatology department at Queen Elizabeth Hospital. The role requires you to provide secretarial support to Consultants and their teams with particular responsibility for dealing with referrals, clinic appointment booking, audio typing clinic letters, discharge...


  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: We are looking for a hard-working and friendly medical secretary to complement our Team in the Clinical Chemistry Department for our Chemical Pathology (Lipid Clinic) services based at Birmingham Heartlands Hospital. The role requires you to provide secretarial support to consultants and their teams with particular responsibility for dealing...

  • Medical Secretary

    6 months ago


    Birmingham, United Kingdom ACE Medical Partnership Full time

    **Job summary**: To provide a medical secretarial service to the Practice primarily to process patient referrals and medical reports generated by the doctors, health professionals, to deal with all related enquiries and queries. The medical secretary also provides some secretarial support to the Practice Business Manager Job responsibilities: To provide an...

  • Medical Secretary

    7 months ago


    Birmingham, United Kingdom Scott Arms Medical Centre Full time

    The secretarial team is responsible for dealing with all clinical correspondence and related queries. At all times total confidentiality must be maintained in that no information about patients, or the practice, either medical or non-medical, is disclosed to persons other than those employed or attached to the practice for whom such information is relevant....


  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: To provide secretarial support to consultants and their teams with particular responsibility for audio typing clinic letters, discharge summaries, general copy typing correspondence, minutes and reports. To provide administrative support to the department/clinical team. The post holder will provide an empathic and sensitive point of contact...

  • Medical Secretary

    6 months ago


    Birmingham, United Kingdom The Oaks Medical Full time

    An exciting opportunity has risen for a Medical Secretary to join The Oaks Medical Centre Team. The post holder will be expected to provide efficient and effective medical secretarial support to the clinical team, which include GP's, ANP's, Paramedics, Physician Associates. **Key Elements** - Enquires from Patients are efficiently and courteously handled -...


  • Birmingham, United Kingdom Downsfield Medical Centre Full time

    **Job summary** An opportunity has arisen to join our practice, Downsfield Medical Centre. This is a challenging role which requires excellent secretarial, communication and computer skills; the ability to work as part of a team and cope well under pressure. Previous secretarial experience in primary care is desirable. As a Medical Secretary, you will...


  • Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    Job summary Two opportunities have arisen for band 3 Medical Secretaries to support our Respiratory Medicine Teams; you will be expected to provide a comprehensive secretarial service within our busy departments at Heartlands and Birmingham Chest Clinic working closely with our clinical teams to provide safe and effective management of patients. Our...


  • Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    Job summary As a medical secretary you will provide an empathic and sensitive point of contact for patients/relatives and carers, undertaking work under the direction of the Medical Secretary Supervisor. You will provide secretarial support to Consultants and their teams with particular responsibility for audio typing clinic letters, discharge...


  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: 2 x Band 4 Medical Secretaries for the Urology Department at the QEHB. The post holder will provide a comprehensive and efficient secretarial service to the department/team. It is essential that the post holder exercises initiative and judgement using acquired skills and knowledge, maintaining confidentiality at all times. The post holder...

  • Medical Secretary

    7 months ago


    Birmingham, United Kingdom Hollyoaks Medical Centre Full time

    Liaise with GPs for the checking of sensitive data. Obtain consent from patients for all requests received. Take payments as necessary for private medical reports. Keep fully informed of any updates to GDPR legislation. File and store records as required. Photocopy documentation as required. Process ad hoc letters as requested. Docman and Emis tasks to be...


  • Birmingham, United Kingdom The Royal Orthopaedic Hospital NHS Foundation Trust Full time

    Provide a comprehensive assistant secretarial service to clinicians and clinical teams in conjunction with the Senior Team Secretaries. Audio typing of clinical dictation, using TPro digital dictation system. Responsibility for the timely workflow of clinical dictation throughout the departments and for supervising the workload of the Band 2 admin support...


  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: To provide secretarial support to Consultants and their teams with particular responsibility for audio typing clinic letters, discharge summaries, general copy typing correspondence, minutes and reports. To provide administrative support to the department/Clinical Team. The post holder will provide an empathic and sensitive point of contact...


  • Birmingham, United Kingdom The Royal Orthopaedic Hospital NHS Foundation Trust Full time

    JOB PURPOSE To work flexibly across two very busy offices, with supervision from Band 4 staff, as part of a team providing full and comprehensive administrative support to the consultants and other clinical staff in the teams and provide assistance and support to the rest of the medical secretarial team. To undertake a range of administrative duties for the...