Medical Secretary

6 months ago


Birmingham, United Kingdom ACE Medical Partnership Full time

**Job summary**: To provide a medical secretarial service to the Practice primarily to process patient referrals and medical reports generated by the doctors, health professionals, to deal with all related enquiries and queries. The medical secretary also provides some secretarial support to the Practice Business Manager Job responsibilities: To provide an efficient audio, copy typing and word processing service for GPs and health professionals as required. This includes the typing of letters, reports, patient referrals, minutes, memorandums, etc. in an accurate and quality manner.

To assist the practice manager with all clerical and administrative duties. To make appointments, bookings and admissions as required. To liaise and arrange meetings (to include the booking of rooms) as required and to attend meetings and take minutes. To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure.

To retrieve medical records and assist the completion of medical/insurance records. File patient records and correspondence in patient medical records. To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries. To maintain the computer clinic system in an accurate and secure manner.

To assist with the gathering of statistics and information when required. To provide cover for members of the secretarial team during periods of sickness and annual leave. In liaison with the clerk responsible, maintain adequate supplies of office stationery in order to perform secretarial duties. To receive and dispatch mail and maintain a pending system.

Work to tight timelines with two week wait and urgent referrals. Use of NHS E-referral service, referral selection service and advice partners of current referral trends and criteria. Use of DOCMAN and EMIS tasks to process clinical information and organise care in a confidential and timely manner. Expediting hospital appointments and chasing results.

Ensure that all members of staff including the partners are aware of any changes to services within primary and secondary care and all private and public sector agencies that the surgery uses. Carry out tasks and data input to assist the practice in data collection and audits that may be required from time to time. Arrange Palliative Care meetings and record care plans on computer. Organise any other meetings that may be deemed necessary and prepare agenda and record minutes.

Communication with patients to update information as required and updating surgery website. Deal with patients face to face to organise their care. Record all activity in connection with the patient care on the clinical computer system using read codes where appropriate. Liaise with all third party agencies to arrange the patient care as instructed by the GPs.

Inform partners and staff of any changes to services and procedures carried out to maintain patient care. Keep records of non-NHS work including invoices, medical reports, copies in accordance with the Data Protection Act. Arrange access to patient records in accordance with the practice policies and procedures with particular attention to the Data Protection Act. Filing Attend practice meetings when required.

This list is not exhaustive but gives an indication of the types of tasks that may be allocated to you as appropriate to your role


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