Facility Support

3 weeks ago

Birchwood, United Kingdom Jacobs Full time

**Location**: Birchwood, GB
**Category**: Administration
**Job ID**: REA00007G

**Your Impact**:
At Jacobs, we’ll inspire and empower you to deliver your best work so you can evolve, grow and succeed - today and into tomorrow. With more than 55,000 people in 40 countries, working at Jacobs offers an exciting range of opportunities to develop your career within a supportive and diverse team who always strive to do the right thing for our people, clients and communities.

People are Jacobs’ greatest asset, and we offer a competitive package to retain and attract the best talent.

In addition to the benefits you’d expect, UK employees also receive free single medical cover and digital GP service, family-friendly benefits such as enhanced parental leave pay and free membership of employee assistance and parental programmes, plus reimbursement towards relevant professional development and memberships. We also give back to our communities through our Collectively program which incorporates matched-funding, paid volunteering time and charitable donations.

Work-life balance and flexibility is a key focus area for Jacobs. We’re happy to discuss hybrid, part-time and flexible working hours, patterns and locations to suit you and our business.

**About the Opportunity**

This position supports day-to-day operations of facilities services and activities.

The facility support function consists of a variety of roles in support of daily operations and may include reception services, general facility operations or maintenance.

**Responsibilities**:
May perform some or all of the functions below, depending on role and level.

**Reception Services**
- Answer and appropriately direct incoming calls.
- Greet visitors; determine nature of business and direct to appropriate individual.
- Ensure completion of any visitor management tasks including review of Office Safety Induction Presentation.
- Maintain guest and visitor sign in/out; oversee the distribution and return of employee and visitor access badges.
- Assist in building or suite access control and the maintenance of a safe, healthy, and secure office.
- Maintain local contact lists, if appropriate.
- Maintain neat and organized front office area.
- Manage conference room use, reconcile conflicts, and post schedules (if appropriate).
- May assist with meeting setup, including procuring food and equipment.
- May perform other duties in support of the facility team or general office, as needed.
- Prepare and process incoming and outgoing mail (includes determining and affixing postage).
- Maintain records on outgoing registered mail and packages, and reconcile charging errors as needed.
- Handle special requests for mail, package, shipping-freight services.
- Ensure compliance with all legislation related to the handling and shipping of materials.
- May assist with mass mailings (generating distribution lists, labels, etc.).

**Maintenance**
- Respond to requests for facility maintenance or repair.
- Ensure completion of routine and required building or equipment service.
- Maintain equipment manuals and logs.

**General Facility Support**
- Purchase and stock office supplies.
- Follow appropriate standard supply and related cost charging guidelines.
- Respond to internal requests for facilities service or repairs and contact property management or external providers as appropriate.
- Assist with tasks related to facility management and appearance.
- Assist with facility Health, Safety, Security, and Environmental tasks.
- Support Plan Beyond goals and tasks related to Office Sustainability.
- Create or order Jacobs identification badges, and provide building or suite access card management.
- Direct staff to corporate guidance on offsite storage, and coordinate box storage and retrieval.
- Upkeep of floor plans and other office information.
- May track office utilization or update other Facility related data as needed or requested.
- In the event of an office renovation or move - provide support to Facilities project manager as requested.
- Assist or manage internal furniture moves, reconfigurations, or installations as needed.
- Serve as backup to Facility Lead on tasks related to local day-to-day operations. Cross train with Lead (or others as appropriate).
- Other support to Real Estate Operations as needed or requested.

**Key Relationships**
- Facility Lead
- Office Employees
- Visitors and Guests

**Here’s what you’ll need**:
**Key Performance Indicators**
- Responsibilities are taken care of properly and without significant issues: any issues that do arise are resolved quickly and efficiently.
- Proven dependability and punctual attendance.
- Positive feedback from employees and visitors.
- Demonstrates ability to use resources and tools appropriately.
- Able to assist in an emergency situation.

**Additional notes**
- It is important to note that this role will require some physical activity including some or all of the following: bending, stooping,

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