File Opener

2 weeks ago

Exeter, United Kingdom Gilbert Stephens Solicitors Full time

**Job description**

*Salary on advert not representative, competitive salary offered and will be discussed.

**Working for us**

Gilbert Stephens is a thriving law firm based in the heart of Devon. We are immensely proud of our reputation built up over 100 years of serving our local communities. We provide a supportive environment for all colleagues and are committed to equality of opportunity in all of our recruitment.

Our culture is at the heart of our business and centres on our most valued assets - our people and our clients. We build and sustain healthy relationships, which are based on us understanding our staff and client needs.

We operate six offices in Exeter, Crediton, Budleigh Salterton, Sidmouth, Ottery St Mary and Okehampton and offer a competitive salary.

We are seeking a meticulous and organised Residential File Opener to join our Residential Team. As a Residential File Opener, you will play a pivotal role in our real estate legal practice by ensuring the efficient and accurate opening of files related to residential property transactions. This role is crucial for maintaining the smooth flow of documentation and information in our legal department.

**Key Responsibilities**:

- **File Opening**: Open new files for residential property transactions in adherence to our firm's protocols, ensuring all necessary documents are accurately recorded.
- **Data Entry**: Enter and update client and transaction information into our case management system with precision and attention to detail.
- **Document Management**: Organise and maintain physical and electronic files, ensuring accessibility and compliance with legal and regulatory standards.
- **Communication**: Liaise with solicitors, clients, estate agents, and other relevant parties to gather essential documents and information needed for transactions.
- **Quality Control**: Review all documentation and data for accuracy, completeness, and compliance with legal requirements, identifying and addressing any discrepancies.
- **Deadline Management**: Prioritise and meet file opening deadlines to facilitate the timely progression of residential property transactions.
- **Record Keeping**: Maintain comprehensive records of all files, ensuring compliance with our firm's policies and relevant legal regulations.
- **Photocopying & Scanning**: Ensure all relevant documents are duplicated and digitized appropriately, while maintaining the quality and readability of the documents.

**Desired skills**:

- Excellent attention to detail is absolutely essential
- Must be fully computer literate and able to operate Microsoft Office packages including Word, internet and Excel, to a high standard.
- Ability to work efficiently in a highly organised and structured way
- Ability to communicate effectively
- Team player, with the ability to work on own initiative
- Proactive approach towards tasks
- Self-motivated with a strong work focus, lots of energy and a can do attitude - no task is too big or too small
- Ability to demonstrate flexibility
- Act professionally at all times
- Ability to operate in a fast-moving organisation
- Smartly presented

**Salary**: From £22,000.00 per year

Schedule:

- 8 hour shift
- Day shift
- Holidays
- Monday to Friday

Work Location: In person

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