Team Assistant

4 weeks ago

Exeter, United Kingdom Trowers & Hamlins Full time
Description

The Opportunity

Working in the office as a business critical member of the Firm, alongside our other Team Assistants. This role involves the provision of full administrative support to the Partners, fee earners and PAs in all departments. This role offers a diverse range of tasks that provide a breadth of experience in developing a wide range of skills within a professional City firm.

What you will be doing

Working as an integral part of the fee earner support team Exceptional client service skills Filing and file management, including file opening and closing Assisting at internal and external seminars Producing and engrossing documents Scheduling and compiling bibles of documents Obtaining official copy documents from various local authorities and other third-party search providers Using Land Registry Portal and other online searches services Filing of deeds, documents, correspondence and other documentation Maintaining filing and document management systems Assisting with the administration of file archiving and retrieval service Scanning, photocopying and printing Ad hoc administrative duties where required Provide support and cover for administrative staff and assist other departments as required Assisting with incoming/outgoing post duties Covering reception when required

Our operational staff will receive training as a first aider and fire warden.

This list of duties is not exclusive or exhaustive and may be subject to change depending on the needs of the business.

What you will need

Enthusiastic and flexible An ability to operate autonomously with minimum supervision – a self-starter Ability to maintain confidentiality of information The flexibility to work outside normal hours may be required from time to time A thorough understanding in Microsoft Office Previous experience in an administrative role (desirable) Strong attention to detail with a methodical and logical approach An effective and committed team player Ability to use initiative and apply common sense Ability to effectively handle and prioritise competing demands and work within deadlines Excellent verbal and written communication skills A positive and proactive attitude

Trowers & Hamlins is an equal opportunities employer and values equity, diversity and inclusion. All applications will be considered on merit and the applicant's suitability to meet the requirements of the role and will be treated equally irrespective of Ethnicity, Gender (including Trans and non-binary) Race, Disability, Religion and sexual orientation.

As part of our firm recruitment policy our candidates are subject to employment screening background checks. These checks include personal details, education and employment history, professional qualifications and credit and criminal checks as appropriate.

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