Bid Coordinator

3 months ago

Sheffield, United Kingdom Rider Levett Bucknall Full time

Vacancy Salary
- **£Competitive**
- Vacancy Location
- **Sheffield**
- This is a _permanent_, _full time_ vacancy_. _

**THE VACANCY**

**Title**:Bid Coordinator

**Division**:Sales & Marketing
**Location**: RLB Leeds or Sheffield Office

**Working Arrangement**: Hybrid - 3 days minimum in Office.
**Reporting to**:Operations Manager

This exciting role forms part of the Yorkshire support team. The purpose of this role is to work with the regional leadership in the delivery of market-leading bids aligned to the regions bid strategy and over-arching UK & Europe strategy. It is a varied and interesting role which offers an opportunity to learn about and work across all aspects of bidding.

You will manage and contribute to activity across the bid lifecycle - including early positioning, bid responses, bid templates, and presentation materials.

The role involves a variety of day-to-day activity critical to supporting and adding value across a range of work-winning areas, in line with RLB’s best practice approach to bidding and pitching to win, develop and retain work with new and existing clients.

**Key Responsibilities**:
With ownership and accountability developing over time, primary responsibilities are to support and contribute to activities spanning coordination and administration across a wide range of bid activities. This includes for example, document management, data and knowledge management, portal and submission management, mailbox monitoring, arranging meetings and reporting.
- Support with opportunity identification and distribution
- Registration and maintenance of accounts for online bid portals
- Management of bid accreditations
- Monitoring incoming bid information and communications, distributing to team members and internal stakeholders
- Support with the production of bids across different sectors, services, regions and across teams
- Coordinator support to the Bid Managers throughout the bid lifecycle including:

- Downloading tender documents
- Supporting the end-to-end production and delivery of some bids
- Arranging bid kick-off meetings and regular progress and review meetings
- Assisting with preparation of kick-off documents
- Coordinating and completing Selection Questionnaires (SQ) and Requests for Information (RFI)
- Disseminating and communicating client tender clarifications
- Populating bid templates
- Supporting the production of presentation materials
- Sourcing imagery to create visually impactful bids and storing these in the B.I.D Library
- Support with recording and sharing lessons learnt and best practice
- Liaison with the wider business: Collaborating with wider business units including members of the Marketing & Sales team, Legal, Finance and HR to source information, content and approvals.

**Person specification and key skills requirements**:

- Success in this position will require a dynamic individual with high energy and motivation
- A self-starter with a can-do attitude, with a thirst for knowledge and learning
- Teamwork, project management skills and the ability to manage multiple tasks simultaneously is essential
- A collaborative working style and an ability to operate within in a fast-paced environment
- Experience in the construction industry would be a distinct advantage and previous experience of bid production in the construction industry essential
- MS skills - Word, PowerPoint are critical
- InDesign skills would be a distinct advantage
- Attention to detail essential with excellent writing skills
- Flexibility and open to changing priorities

**What can we offer?**

RLB will provide you with a flexible, friendly and creative environment in one of our UK offices to develop your skills and challenge yourself. We will support you to innovate, collaborate and build a meaningful career. Our strong network of people and knowledge will help expand your horizons and give you access to a variety of interesting projects across the UK and potentially further afield.

Our employees enjoy hybrid working and are rewarded with competitive salaries, opportunities to invest and many other benefits including: 28 days holiday + bank holidays (option to purchase up to five extra days per year), company pension scheme, Life Assurance, Bicycle Purchase Scheme, Health Screening, Employee Assistance Programme, Dental Cover, Professional Memberships plus many more benefits.

**_
At RLB, our aim is to create and enhance an inclusive workplace culture where diversity is not only accepted but valued and built into our company culture, creating opportunity for all. To support this, we recognise the importance of flexible and agile working and are open to having conversations on how this could work for you and our business from day one._**

**ABOUT US**

Confidence today inspires tomorrow

With a network that covers the globe and a heritage spanning over two centuries, Rider Levett Bucknall is a leading independent organisation in cost management and quantity surveying, proje

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