Trusts Administrator

2 weeks ago


Nottingham, United Kingdom James Kay Associates Ltd Full time

James Kay Associates are looking for a Trusts Administrator to join a legal firm in Nottingham on a full-time permanent basis.

Salary - £30,000 - £50,000 DOE

Parking onsite

Hybrid working available

Excellent benefits, holidays pension etc
- Detailed knowledge of HMRC’s Trust Registration Service (TRS) registration requirements
- Knowledge of reporting using the Capital Gains Tax on UK Property service
- Knowledge of or previous use of professional tax software
- Maintaining TRS records annually and closing TRS records as required
- The completion of documents required in trust administration including trust and estate tax returns, annual trust accounts and inheritance tax accounts including 10 year periodic charge returns.
- Ability to advise trustees on their responsibilities under TRS reporting
- Ability to advise trustees on their responsibilities under wider tax reporting including income tax, capital gains tax, inheritance tax (and possibly stamp duty - please check), could say “Knowledge of trustee reporting responsibilities for various taxes”
- Liaising with beneficiaries as required
- Liaising with third parties such as financial advisers and HMRC

What you will be responsible for
- The development of an interactive database of trust matters and the associated collateral to deliver a streamlined service
- Detecting individual trusts from our existing records and, with the assistance of a junior team, populating a composite database of all Trust matters under management
- Promoting our trustee services to the trustees of all trusts so identified
- Overseeing the streamlined retirement of former partners and the transition to RTL/new trustees
- Providing regular reports on progress to Private Client Lead Partner
- Coordinating the annual management of each trust to include;
- Preparation of annual report to trustee
- Maintenance of internal compliance requirement
- Coordination of trustee meetings/agendas and minute
- Liaising with trustees and beneficiaries throughout or/coordinating such matters via matter manager
- Preparation of annual trust accounts
- The preparation of annual trust tax returns/collating details for provision to our partner accountancy practices and maintenance of links with those practices
- Cash flow management
- Liaison with intermediaries; stockbrokers, insurance brokers and land agents
- Provision of tax advice to trustees and settlors and scheduling distributions to beneficiaries or the commissioning of such advice/provision of instructions to procure such advice
- File management
- Effective, efficient and timely management of all matter
- Proactively developing new business opportunities from internal cross-referrals, existing clients and other professionals
- Meeting agreed targets for chargeable time, fee income generated, billing and fee collection

This is an exciting opportunity to be involved in, interesting and good quality work as a member of a growing team which looks outwards and thrives on delivering a great job for clients.



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