Administrator

3 weeks ago


Nottingham, United Kingdom Nottingham University Hospitals NHS Trusts Full time

The post holder will provide support within the Governance and Education structure and provide team support. The post holder will manage day-to-day responsibilities, team activities and events associated with the team especially those linked to the local and national requirements and standards. The post holder will provide support to team members and accountable parties in the creation and planning of key events and work closely with the team and associated colleagues to ensure planning is executed in a timely manner. The post holder will be responsible for using systems and setting up systems and databases where none previously exist and their ongoing maintenance, and will run reports on ad hoc and regular occasions.

The post holder will have demonstrable expertise in a full range of administrative and organisational policies and procedures, including analytical skills acquired through training and relevant experience. The post holder will be expected to work flexibly and will be given the autonomy to prioritise work to ensure that team managers are fully briefed, prepared and well supported. The post holder will be expected to seek advice when necessary but will be responsible for managing own area of work. KEY JOB RESPONSIBILITIES Routine and Admin responsibilities The post holder, on a day to day basis will manage the processes and associated administration of the governance/education structure, including achieving a high standard of administration support services and ensuring staff sickness, absence and annual leave are acknowledge and recorded in line with the trust procedures.

The post holder will be expected to plan and facilitate high level meetings, with a wide range of external organisations/agencies. The post holder will support the organisation of events/conferences, speakers, delegates, housekeeping and managing a range of projects. There will be a regular requirement to take, transcribe formal minutes, and create reports, documents, and drawings using IT packages (including Word, Excel, Outlook, Power Point, and Publisher), to create reports using advanced keyboard skills. Analytical & Judgemental Skills: To ensure that any tasks relevant to team responsibilities are effectively managed and escalated where necessary.

Collect, correlate and analyse necessary data, ensuring information is recorded and presented accurately and disseminated appropriately including the need to manage the administrative functions of the programme, liaising with teams and analysing data The post holder will be expected to produce analytical reports that demonstrate impact of team work. The post holder will be expected to maintain concentration whilst undertaking intense pieces of work, despite having to respond to frequent interruptions and unforeseen events. Planning & Organisational Skills, Service development: Assist in the planning and organisation of feedback systems/activities to include training events, meetings, taking minutes/notes, arranging venues, external training courses and recruitment events, ensuring reporting structures are maintained and managed appropriately. Working across a range of team activities, managing and re-arranging when needed.

To plan, organise and co-ordinate the day to day operations of the team. Act as a knowledge resource for others in issues relating to team responsibilities Support social media strategy by sharing information posts as much as possible. Organise and take key actions from any relevant meetings and keep track of action logs. Professional Development: Take responsibility for personal performance and own development needs in line with development pathway Attend mandatory training appropriate to the role and undertake basic workplace assessments to ensure health and safety, infection control guidelines etc.

are adhered to.



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