Finance Administrator

4 months ago

Oxford, United Kingdom Restore Ltd Full time

About Restore

Restore is an Oxfordshire charity that supports individuals to live with increased freedom from the constraints of serious and enduring mental illness, enabling them to live fulfilling lives.

We believe that everyone has talents and abilities, and the capacity to make a valuable contribution to the community. We believe that people with mental health problems have the right to work and the right to the support they need to become and remain employed. We believe that the stigma associated with mental health problems damages the whole community and we work to challenge this discrimination.

We work with around 1,000 people a year supporting individuals to increase sustainable recovery and decrease risk of relapse. We do this through three key intervention channels, these are:

- Activity: therapeutic recovery groups which support the development of skills and confidence
- Coaching: support towards work, retaining current employment, volunteering and study
- Learning: courses and training for individuals, businesses and the wider community.

Participants in our therapeutic mental health recovery groups commit to structured group activities through which connections re built with each other, Restore staff and volunteers. Participation involves taking part in a range of meaningful activities in a therapeutic environment ranging from woodwork, crafts, art, horticulture, cookery, and in our Garden Cafe and Littlemore hospital recovery groups, running an ethical cafe, gaining skills in catering, food hygiene, and customer service.

Our dedicated coaches are embedded across our services and support individuals to define their goals and work towards them, supporting coachees to progress into work, be supported to retain current employment, or continue into training, education or volunteering.

Lastly, Restore is a provider of expert training and education. In addition to our recovery group and coaching services, Restore supports mental health recovery through hosting the Oxfordshire Recovery College which delivers courses direct to members of the public

Restore is a charitable company limited by guarantee and our trustees are elected by our membership and run the organisation on their behalf.

Key responsibilities

To provide administrative and organisational support for Restore as a whole, as part of the Support Services team. This post reports to the Restore Head of Finance and Administration, and the post holder will be based in Manzil Way, Oxford.

The post holder will be a member of the Support Services team, which provides a finance and administration function to the organisation. This is a key role in the handling and distribution of information and data entry.

More specifically, the job entails the following:

- Processing accounts payable and receivable transactions accurately and in a timely manner
- Reconciling invoices and statements, resolving any discrepancies as needed
- Assisting with month-end and year-end financial closing procedures
- Preparing and maintaining financial reports, spreadsheets, and records
- Assisting in budget preparation and monitoring
- Processing employee expenses and reimbursements
- Supporting the finance team with ad-hoc financial and administrative tasks
- Assisting in maintaining accurate financial databases and records
- Collaborating with other departments to ensure smooth financial operations
- Handling inquiries from vendors, clients, and internal staff regarding financial matters
- Ensuring compliance with company policies and procedures, as well as relevant regulatory requirements

Person Specification

An understanding of the sector, a commitment to Restore’s values, and empathy with service users are all vital. Restore needs people who have the ability to cope with limited resources, seize opportunities and think creatively. Awareness of the stigma and other issues surrounding mental illness is important as is the ability to remain impartial, as this role may involve working in potentially sensitive areas.

Essential Requirements
- Good interpersonal and communication skills with an ability to deal effectively, cheerfully and empathetically with clients and the public both face to face and on the telephone.
- Intermediate knowledge of Microsoft Excel and Word.Numerate with an eye for detail.
- Well organised.
- Flexible approach to working with a variety of tasks.
- A creative approach to problem solving
- A reliable time keeper.
- A self-starter with the ability to seek assistance and support when necessary.
- Ability to work on your own initiative.
- Ability to work within a team.
- Willingness to develop and learn new skills.
- Awareness of and commitment to all aspects of anti-discriminatory practice.
- Ability to reconcile bank accounts.

Desirable Requirements
- Knowledge of mental health issues
- Experience of working in the voluntary sector.
- Experience of working with people with mental health problems.
- Experience of Sage accounting so

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