Office Administrator

3 months ago


Leeds, United Kingdom Reflections Community Support Full time

**Main duties**:

- Always promote the Company Mission Statement.
- To work closely with Registered Manager
- Deal effectively with all enquiries by Service Users, Social Services, Families and Staff members, Regulators and sales representatives, and any other outside agencies.
- Issue Offer of Acceptance letter and contract to new service users/families and attach to system.
- Responsible for maintaining the office petty cash.
- Type out any letters etc. at the request of the Registered Manager
- To assist in dealing with any relatives/service users/staff complaints and seek the assistance of the Registered Manager.
- To assist in end-to-end recruitment processes
- To assist with the induction of new starters, ensuring they are welcomed into the team.
- Assist in HR Processes like absence reports, update records in relation to sickness, absence, holidays, ensure disclosure and right to work information is kept up to date and assist in rolling out document updates.
- Maintain good housekeeping of all systems ensuring current status at all times is accurate and up to date.
- Archiving relevant documentation in line with company policy and procedures.
- Weekly scheduling of domiciliary rotas.
- Maintaining and managing social media platforms
- Lone worker

**What we'll need from you**:

- Exceptional interpersonal skills
- A positive 'can do' outlook
- Profficient in Microsoft Office products
- Have good organisational skills and be able to manage time and workload effectively in a fast-paced environment.
- Have a general knowledge of payroll and financial processes.
- Able to demonstrate an ability to manage pressure, prioritise tasks and communicate effectively at all levels.
- Genuine interest in working in a care environment.

08:00 - 14:00 Mon to Fri

**Job Type**: Part-time
Part-time hours: 20-30 per week

**Salary**: £11.00-£12.00 per hour

COVID-19 considerations:
All staff have to be vaccinated and wear PPE when interacting with our service users.

**Education**:

- A-Level or equivalent (preferred)

**Experience**:

- Administrative: 2 years (required)

Work Location: In person



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